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Pharmacy Administrator

Epsom and St Helier University Hospitals NHS Trust

Information:

This job is now closed

Job summary

An exciting opportunity has become available to join the Pharmacy team based at St Helier Hospital but with a regular cross site commitment. You will provide administrative support, under the direction of the Pharmacy Administration Co-ordinator, to the Chief Pharmacist, senior pharmacy staff and the Medicines Management Team.

Main duties of the job

Specific responsibilities include:

Managing HealthRoster: ensuring annual leave, sickness and study leave etc. are accurately recorded.

Supporting the maintenance and development of departmental databases e.g. contact details; distribution and circulation lists; medicines management documentation.

Working with the wider Pharmacy team, including undertaking general administrative tasks including word processing, maintaining filing systems and ordering of stationery and other supplies.

Arranging meetings and taking minutes.

Suitable candidates will have:

Excellent communication and interpersonal skills

Strong organisational and administrative experience

Excellent keyboard skills and a good working knowledge of Word, Excel and other IT packages

An ability to work to deadlines and deliver under pressure

About us

St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).

After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.

Date posted

14 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,081 to £33,665 a year pa pro rata incl. HCAS outer

Contract

Permanent

Working pattern

Part-time

Reference number

343-NN-6683567-A&C-AG

Job locations

St Helier Hospital

Wrythe Lane

Carshalton

SM5 1AA


Job description

Job responsibilities

In the full job description, you will see clearly the full range of duties within this role. Tell us in your application how you meet the criteria in the attached person specification.

Please give us a call for an informal chat. We can arrange departmental walk rounds and provide further information about this exciting role. Join us and be a part of our journey to excellence in pharmacy services!

Job description

Job responsibilities

In the full job description, you will see clearly the full range of duties within this role. Tell us in your application how you meet the criteria in the attached person specification.

Please give us a call for an informal chat. We can arrange departmental walk rounds and provide further information about this exciting role. Join us and be a part of our journey to excellence in pharmacy services!

Person Specification

Qualifications

Essential

  • Maths & English GCSE grade C or above or equivalent

Desirable

  • Business Administration NVQ Level 3
  • Typing certificate / speed 40 wpm

Experience

Essential

  • Experience in an office setting
  • Computer literate

Desirable

  • Experience of HealthRoster
  • Experience of working in an admin role in a hospital setting

Skills/Abilities

Essential

  • Excellent written communication skills
  • Advanced word processing and database skills
  • Ability to prioritise and meet deadlines
  • Work independently and as part of a team
  • Principles of Information Governance

Desirable

  • Minute taking
  • Ordering and clinical systems e.g. Supply Chain, SBS
Person Specification

Qualifications

Essential

  • Maths & English GCSE grade C or above or equivalent

Desirable

  • Business Administration NVQ Level 3
  • Typing certificate / speed 40 wpm

Experience

Essential

  • Experience in an office setting
  • Computer literate

Desirable

  • Experience of HealthRoster
  • Experience of working in an admin role in a hospital setting

Skills/Abilities

Essential

  • Excellent written communication skills
  • Advanced word processing and database skills
  • Ability to prioritise and meet deadlines
  • Work independently and as part of a team
  • Principles of Information Governance

Desirable

  • Minute taking
  • Ordering and clinical systems e.g. Supply Chain, SBS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

St Helier Hospital

Wrythe Lane

Carshalton

SM5 1AA


Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

St Helier Hospital

Wrythe Lane

Carshalton

SM5 1AA


Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)

For questions about the job, contact:

Pharmacy Administrative Co-ordinator

Ria John

ria.john@nhs.net

02082964031

Date posted

14 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,081 to £33,665 a year pa pro rata incl. HCAS outer

Contract

Permanent

Working pattern

Part-time

Reference number

343-NN-6683567-A&C-AG

Job locations

St Helier Hospital

Wrythe Lane

Carshalton

SM5 1AA


Supporting documents

Privacy notice

Epsom and St Helier University Hospitals NHS Trust's privacy notice (opens in a new tab)