Job summary
Epsom & St Helier have an exciting opportunity for a Band 4 Medical Workforce Officer to join our friendly and supportive Medical Workforce team on a fixed term 12 month basis until the end of September 2024, based at our Epsom Gateway offices.
The position would be suited to an individual who is well organised, customer service orientated and looking to expand their experience within Medical Workforce.
Previous experience of using the TRAC recruitment system would be advantageous, as would previous NHS recruitment experience.
Main duties of the job
The Medical Workforce Officer will be responsible for providing a high quality medical recruitment service within the Trust, working closely with managers, clinical leadership and all grades of doctors.
In particular, the successful post holder will be expected to:
- Participate in the end to end recruitment process for all medical staff including advertisement, shortlisting, setting up interviews, issuing offer letters and ensuring pre-employment checks are completed in line with NHS Employment Check Standards
- Coordinate and organise the process of junior doctor rotations throughout the year
Please see the job description for further details. Please ensure you evidence your experience and skills in your application, based on the person specification within the job description.
About us
Thank you for showing an interest in working with us at Epsom and St Helier - a family of more than 7,000 colleagues.
We are truly an integrated health and care Trust. In simple terms, that means that as well as the services we provide at our acute care hospitals (Epsom in Surrey and St Helier nearby in south west London) we work with local GPs, mental health services, community providers and local authorities, with the joint aim of preventing local people from becoming unwell, and when they do, that they receive the right care, in the right place, with the right support.
Job description
Job responsibilities
- To provide a customer focused recruitment service to Managers, candidates and staff within the Trust.
- To ensure compliance with the Trusts recruitment policy and procedures, by working with managers to ensure that all relevant recruitment documentation is accurately completed and to agreed recruitment standards.
- Maintains an up to date knowledge of the Trusts Recruitment Policy and Recruitment Process and NHS medical terms and conditions for medical and dental staff.
- To ensure that recruiting managers and candidates are kept fully informed throughout the recruitment process.
- To participate in the end to end recruitment and selection process for all medical staffing Trust posts, using ESR, TRAC and NHS Jobs. This includes fixed term and permanent vacancies, consultants, junior doctors rotations and honorary contract staff.
- To ensure that the job description, person specification and advert are accurate and have been drawn up in line with Trust policy and employment legislation.
- To issue conditional offer letters within the set timeline.
- To ensure all pre-employment checks (references, occupational health, verification of identity and right to work, criminal records, language competency, revalidation, professional registration and qualifications) are carried out in line with Trust policy and procedures and NHS Employment Check Standards.
- To provide guidance on salary confirmation in accordance with Medical and Dental pay scale and terms and conditions of service
- Process Certificates of Sponsorship as required under UKBA Guidelines.
- To produce an electronic personal file for all successful applicants, ensuring that all relevant recruitment documentation is recorded and included.
- To prepare contract of employment.
Job description
Job responsibilities
- To provide a customer focused recruitment service to Managers, candidates and staff within the Trust.
- To ensure compliance with the Trusts recruitment policy and procedures, by working with managers to ensure that all relevant recruitment documentation is accurately completed and to agreed recruitment standards.
- Maintains an up to date knowledge of the Trusts Recruitment Policy and Recruitment Process and NHS medical terms and conditions for medical and dental staff.
- To ensure that recruiting managers and candidates are kept fully informed throughout the recruitment process.
- To participate in the end to end recruitment and selection process for all medical staffing Trust posts, using ESR, TRAC and NHS Jobs. This includes fixed term and permanent vacancies, consultants, junior doctors rotations and honorary contract staff.
- To ensure that the job description, person specification and advert are accurate and have been drawn up in line with Trust policy and employment legislation.
- To issue conditional offer letters within the set timeline.
- To ensure all pre-employment checks (references, occupational health, verification of identity and right to work, criminal records, language competency, revalidation, professional registration and qualifications) are carried out in line with Trust policy and procedures and NHS Employment Check Standards.
- To provide guidance on salary confirmation in accordance with Medical and Dental pay scale and terms and conditions of service
- Process Certificates of Sponsorship as required under UKBA Guidelines.
- To produce an electronic personal file for all successful applicants, ensuring that all relevant recruitment documentation is recorded and included.
- To prepare contract of employment.
Person Specification
Qualifications
Essential
- general education to degree level or equivalent combination of diploma level education (HND/NVQ4/CPP), short courses and experience
- Working towards CIPD or equivalent experience
Desirable
Experience
Essential
- Experience in Medical Recruitment within the NHS
- Substantial experience of using TRAC and other recruitment related systems
- Experience of working in a busy role
- Understanding of recruitment and selection processes in line with best practice
- Experience of dealing with confidential issues
- Experience of providing excellent customer service delivery to internal and external customers
- Knowledge of the 2016 Junior Doctors' contract and the terms and conditions, 2003 Consultant Terms and conditions, SAS Terms and conditions and other medical relevant terms and conditions
Desirable
- Knowledge of current NHS terms and conditions
- Knowledge and understanding of key issues within the NHS and/or other public sector organisations
Skills
Essential
- Knowledge of NHS Employment Check standards
- Excellent communication and organisational skills
- Knowledge of TRAC, ESR and NHS job applications
- Good IT skills in the use of Microsoft Office, especially Word, Excel and PowerPoint
- Ability to multi- task and work in a busy, pressurised environment
- Ability to work on own initiative
- Attention to details
Person Specification
Qualifications
Essential
- general education to degree level or equivalent combination of diploma level education (HND/NVQ4/CPP), short courses and experience
- Working towards CIPD or equivalent experience
Desirable
Experience
Essential
- Experience in Medical Recruitment within the NHS
- Substantial experience of using TRAC and other recruitment related systems
- Experience of working in a busy role
- Understanding of recruitment and selection processes in line with best practice
- Experience of dealing with confidential issues
- Experience of providing excellent customer service delivery to internal and external customers
- Knowledge of the 2016 Junior Doctors' contract and the terms and conditions, 2003 Consultant Terms and conditions, SAS Terms and conditions and other medical relevant terms and conditions
Desirable
- Knowledge of current NHS terms and conditions
- Knowledge and understanding of key issues within the NHS and/or other public sector organisations
Skills
Essential
- Knowledge of NHS Employment Check standards
- Excellent communication and organisational skills
- Knowledge of TRAC, ESR and NHS job applications
- Good IT skills in the use of Microsoft Office, especially Word, Excel and PowerPoint
- Ability to multi- task and work in a busy, pressurised environment
- Ability to work on own initiative
- Attention to details
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
