Job summary
We are seeking a dynamic and motivated individual to join our Contracts and Procurement Team. This pivotal role will responsible for leading on all major procurement exercises within the Trust.
This will involve the tendering and use of national frameworks within the current Cabinet office guidance and ensuring all tenders are run within a compliant process. The post will also be responsible for establishing and maintaining a Framework and Contracts management process for appropriate expenditure contracts.
The successful candidate will be a critical member of the team and be able to work within a busy corporate office and have the skills and abilities to manage their own workloads.
This post is office based, and the post holder is expected to attend face to face meetings across the organisation. Interviews will be held face to face in an AWP site.
This post has previously been advertised under job reference 342-CS054-0625, previous applicants need not reapply.
For further information contact pippa.mainwaring@nhs.net
Main duties of the job
This is a challenging and varied post within the team and is a key role ensuring that all processes in place work effectively and efficiently. A confident individual will be required, with an ability to deal with colleagues and build upon established relationships whilst developing new ones by using their own initiative and skills to recognise improvements that could be implemented. The successful candidate will have managed and independently run multiple tenders of varying levels concurrently and will have experience of contract management tools and techniques. The successful individual will have proven IT skills and be confident working under their own initiative.
Communications and Working Relationships:
Internal customers
External suppliers
Commissioners
Service users
About us
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon and across the county of Wiltshire.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job description
Job responsibilities
Main duties will include, but are not exhaustive to:
To project lead on Trust wide high value tenders.
To assist in drawing up legally binding agreements in line with national directives that reflect local negotiations, and to manage these accordingly.
Supporting the process of on-going contract review for a range of service Providers.
To ensure that all Contract documentation is kept updated and compliant with relevant legislation and ensure that master copies are held centrally.
To ensure that tender project groups have correct representation and ensure that tender outcomes always provide best value for money outcomes.
Ensure that any process followed is in line with National and Trust guidance including Standing Financial Orders.
To carryout initial research on potential providers to the Trust by completing pre tender qualification documents.
Ensure that all work is conducted in accordance with national guidance as issued by the Department of Health or other Government bodies.
Contribute towards the Trust wide savings target.
To establish and attend Contract Management meetings for key contracts and work towards building ongoing partnerships and strong working relationships with Suppliers.
Assist in the development and maintenance of project plans, risk register and portfolio contracts databases to ensure contract management is completed as specified in the contracts.
Ensure all contract documentation is fully completed and chase parties for completed signatures.
To monitor on behalf of Procurement all contracts with providers from other NHS Organisations, Local Authorities or Suppliers.
To manage and lead on all Inter Trust SLA agreements. Supporting the development of Specifications, working with finance to agree costs and agreeing final contractual sign off with external bodies.
To prepare reports and board papers.
To promote the procurement team by leading in any tender submissions that the Trust may issue from time to time to become a provider for new services or to extend existing agreements.
Ensuring the National Contract guidance is embedded into contracts and rolled out across the Trust. This would include providing updated guidance and appropriate training to Senior managers across the Trust.
To develop and mentor other team members to ensure development.
Job description
Job responsibilities
Main duties will include, but are not exhaustive to:
To project lead on Trust wide high value tenders.
To assist in drawing up legally binding agreements in line with national directives that reflect local negotiations, and to manage these accordingly.
Supporting the process of on-going contract review for a range of service Providers.
To ensure that all Contract documentation is kept updated and compliant with relevant legislation and ensure that master copies are held centrally.
To ensure that tender project groups have correct representation and ensure that tender outcomes always provide best value for money outcomes.
Ensure that any process followed is in line with National and Trust guidance including Standing Financial Orders.
To carryout initial research on potential providers to the Trust by completing pre tender qualification documents.
Ensure that all work is conducted in accordance with national guidance as issued by the Department of Health or other Government bodies.
Contribute towards the Trust wide savings target.
To establish and attend Contract Management meetings for key contracts and work towards building ongoing partnerships and strong working relationships with Suppliers.
Assist in the development and maintenance of project plans, risk register and portfolio contracts databases to ensure contract management is completed as specified in the contracts.
Ensure all contract documentation is fully completed and chase parties for completed signatures.
To monitor on behalf of Procurement all contracts with providers from other NHS Organisations, Local Authorities or Suppliers.
To manage and lead on all Inter Trust SLA agreements. Supporting the development of Specifications, working with finance to agree costs and agreeing final contractual sign off with external bodies.
To prepare reports and board papers.
To promote the procurement team by leading in any tender submissions that the Trust may issue from time to time to become a provider for new services or to extend existing agreements.
Ensuring the National Contract guidance is embedded into contracts and rolled out across the Trust. This would include providing updated guidance and appropriate training to Senior managers across the Trust.
To develop and mentor other team members to ensure development.
Person Specification
Essential/Desirable
Essential
- Managed and independently run multiple tenders of varying levels concurrently
- Experience of contract management tools and techniques
- Evidence of successfully delivering efficient and effective project support
- Ability to work in a highly organised and efficient way
- Exceptional IT skills, including all Microsoft programs and use of online tendering portals.
- Ability to travel across the Trust
Desirable
- Detailed working knowledge of Procurement Act 2023
- Detailed working knowledge of Frameworks available to the NHS
- Experience of drafting correspondence including Contracts, variations and Novation documentation
Person Specification
Essential/Desirable
Essential
- Managed and independently run multiple tenders of varying levels concurrently
- Experience of contract management tools and techniques
- Evidence of successfully delivering efficient and effective project support
- Ability to work in a highly organised and efficient way
- Exceptional IT skills, including all Microsoft programs and use of online tendering portals.
- Ability to travel across the Trust
Desirable
- Detailed working knowledge of Procurement Act 2023
- Detailed working knowledge of Frameworks available to the NHS
- Experience of drafting correspondence including Contracts, variations and Novation documentation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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