Job summary
We are seeking a dynamic and motivated individual to join our Contracts and Procurement Team. This pivotal role will responsible for leading on all major procurement exercises within the Trust.
This will involve the tendering and use of national frameworks within the current Cabinet office guidance and ensuring all tenders are run within a compliant process. The post will also be responsible for establishing and maintaining a Framework and Contracts management process for appropriate expenditure contracts.
The successful candidate will be a critical member of the team and be able to work within a busy corporate office and have the skills and abilities to manage their own workloads.
The team are based across two sites so this role will be required to travel between offices when required. Our team works both remotely and in the office depending on project needs and individual schedules, with regular team meetings across the Trust's geography. Applicants should be aware that this may be subject to change.
For further information contact pippa.mainwaring@nhs.net
Main duties of the job
The Contract and Performance Lead will be responsible for leading on all major procurement exercises within the Trust including potentially and not exclusive to: Estates building works, EFM support agreements, Clinical Contracts and IT projects.
This will involve the tendering and use of national frameworks within the current Cabinet office guidance and ensuring all tenders are run within a compliant process.
The post will also be responsible for establishing and maintaining a Framework and Contracts management process for appropriate expenditure contracts.
About us
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatientand community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, NorthSomerset, South Gloucestershire, Swindon and across the county of Wiltshire.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centredapproach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job description
Job responsibilities
Main duties will include, but are not exhaustive to:
- To project lead on Trust Wide high value tenders.
- To assist in drawing up legally binding agreements in line with national directives that reflect local negotiations, and to manage these accordingly.
- Supporting the process of on-going contract review for a range of service Providers
- To ensure that all Contract documentation is kept updated and compliant with relevant legislation and ensure that master copies are held centrally
- To ensure that tender projects groups have correct representation and ensure that tender outcomes always provide best value for money outcomes
- Ensure that any process followed is in line with National and Trust guidance including Standing Financial Orders.
- To carryout initial research on potential providers to the Trust by completing pre tender qualification documents.
- Ensure that all work is conducted in accordance with national guidance as issued by the Department of Health or other Government bodies
- To establish and attend Contract Management meetings for key contracts and work towards building ongoing partnerships and strong working relationships with suppliers.
- Assist in the development and maintenance of project plans, risk register and portfolio contracts databases to ensure contract management is completed as specified in the contracts.
Communications and Working Relationships:
- Internal customers
- External suppliers
- Commissioners
- Service users
- Be responsible for effective communication
Most challenging part of this role
This is a challenging and varied post within the team and is a key role ensuring that all processes in place work effectively and efficiently. A confident individual will be required, with an ability to deal with colleagues and build upon established relationships whilst developing new ones by using their own initiative and skills to recognise improvements that could be implemented. The successful candidate will have managed and independently run multiple tenders of varying levels, and will have experience of contract management tools and techniques. The successful individual will have proven IT skills and be confident working under their own initiative.
Job description
Job responsibilities
Main duties will include, but are not exhaustive to:
- To project lead on Trust Wide high value tenders.
- To assist in drawing up legally binding agreements in line with national directives that reflect local negotiations, and to manage these accordingly.
- Supporting the process of on-going contract review for a range of service Providers
- To ensure that all Contract documentation is kept updated and compliant with relevant legislation and ensure that master copies are held centrally
- To ensure that tender projects groups have correct representation and ensure that tender outcomes always provide best value for money outcomes
- Ensure that any process followed is in line with National and Trust guidance including Standing Financial Orders.
- To carryout initial research on potential providers to the Trust by completing pre tender qualification documents.
- Ensure that all work is conducted in accordance with national guidance as issued by the Department of Health or other Government bodies
- To establish and attend Contract Management meetings for key contracts and work towards building ongoing partnerships and strong working relationships with suppliers.
- Assist in the development and maintenance of project plans, risk register and portfolio contracts databases to ensure contract management is completed as specified in the contracts.
Communications and Working Relationships:
- Internal customers
- External suppliers
- Commissioners
- Service users
- Be responsible for effective communication
Most challenging part of this role
This is a challenging and varied post within the team and is a key role ensuring that all processes in place work effectively and efficiently. A confident individual will be required, with an ability to deal with colleagues and build upon established relationships whilst developing new ones by using their own initiative and skills to recognise improvements that could be implemented. The successful candidate will have managed and independently run multiple tenders of varying levels, and will have experience of contract management tools and techniques. The successful individual will have proven IT skills and be confident working under their own initiative.
Person Specification
Essential/Desirable
Essential
- Educated to degree level or equivalent relevant experience in appropriate subject or settings
- Word processing and Excel qualifications (intermediate level), or equivalent experience
- Detailed and tested knowledge of Procurement Act 2023
- Experience within NHS / Public Sector contracting and tendering processes.
- Detailed and tested knowledge of Frameworks available to the NHS
- Full driving license and/or the ability to travel across the Trust
Desirable
- Relevant experience of administrative processes carried out in an office/procurement environment
- Knowledge of administrative and business processes, tools and techniques.
- Understanding of electronic contract management recording systems
Person Specification
Essential/Desirable
Essential
- Educated to degree level or equivalent relevant experience in appropriate subject or settings
- Word processing and Excel qualifications (intermediate level), or equivalent experience
- Detailed and tested knowledge of Procurement Act 2023
- Experience within NHS / Public Sector contracting and tendering processes.
- Detailed and tested knowledge of Frameworks available to the NHS
- Full driving license and/or the ability to travel across the Trust
Desirable
- Relevant experience of administrative processes carried out in an office/procurement environment
- Knowledge of administrative and business processes, tools and techniques.
- Understanding of electronic contract management recording systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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