Avon & Wiltshire Mental Health Partnership NHS Trust

Band 8a Senior Contract Manager - Bristol

This job is now closed

Job summary

The Senior Contracts Manager is part of the Multi-Disciplinary Estates Team and reports to the Head of Business Management & Compliance. This role involves managing contractual relationships for both PFI and non-PFI estates, ensuring high standards and value for money. The manager will liaise with senior managers from Project Co and the maintenance provider (Rydon), acting as the senior client in negotiations and performance management.

Main duties of the job

Key responsibilities include working with Estates colleagues and client teams across the Trust, managing estates capital projects, property, and energy/environmental initiatives. The role also involves engaging with AWP customers, partners, tenants, and occupiers to deliver high-quality services and drive efficient use of the Trust's estate. Additionally, will play a significant role in estates rationalisation, preparing business cases for significant changes, and building investment cases in line with national guidance.

Work directly, at a senior level, with PFI partners to ensure the facilities and services are compliant with the Project Agreement and deliver the desired outcomes for the Trust.

This role will also ensure that all applicable statutory and mandatory obligations are met, and that the Trusts policies and procedures are adhered to.

About us

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.

Date posted

02 December 2024

Pay scheme

Agenda for change

Band

Band 8a

Salary

£53,755 to £60,504 a year

Contract

Permanent

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

342-EFM074-1224

Job locations

Callington Road Hospital

Marmalade Lane

Bristol

BS4 5BJ

Job description

Job responsibilities

The primary duties and responsibilities for the post-holder are as follows:

Responsible for the management and ongoing development of the PFI and non-PFI contracts on behalf of the Trust

Manage the PFI and non-PFI contracts and develop collaborative contractual relationships with the Service Providers, ensuring that regular contract meetings are held with all parties

Ensure systems to ensure robust governance and compliance of the relevant PFI Project Agreement and non-PFI contract schedules. These may include but not limited to; Construction standards, Variations to Project Agreement, Insurance, Change in Law, Change in Healthcare requirements, Refinancing, Hand back, Custody Agreements, Tax and VAT, Dispute resolution, Retail provisions

Influence and negotiate with senior leaders including Directors and commercial partners to manage complex situations, areas of contractual under-performance and, when necessary, professional disagreements. This will involve communication, collaboration, negotiation, diplomacy and co-ordination to resolve issues

Work directly, at a senior level, with PFI partners to ensure the facilities and services are compliant with the Project Agreement and deliver the desired outcomes for the Trust

Review and manage financial schedules within all estates contracts and liaise with accountants and business managers as required

Provide direct line management support for Assistant Estate Officers, team administrators and when necessary, matrix managed groups for project activities

Work in a strong and effective corporate manner with key stakeholders to identify commercial opportunities and safeguard the Trust against contractual risks in a politically sensitive and contentious environment

Build compassionate, understanding, and influential relationships with staff at all levels to ensure escalated issues are resolved and desired outcomes are achieved

Develop a strategy and contribute to the monitoring of the condition of the Trusts estate to NHS code condition rating B. Review Project Co annual submissions, lead on periodic reviews, and support partners with planning lifecycle expenditure against the financial model and query any identified material variations

Support the Head of Estates Business Management & Compliance and the Associate Director of Estates, the Capital Projects team, and Estate Compliance/Management colleagues to further develop the Partnership with our third-party providers and key stakeholders

Deputise for the Head of Estates Business Management & Compliance when required

Monitor and review the technical compliance and performance of the PFI and non-PFI assets to ensure optimal availability and compliance of the Trust Estate

Support and work in collaboration with the Operational teams and third party providers to facilitate access for uncompleted PPM tasks, inspections, risk items and other considerations

Ensure the annual authorising engineer compliance audits are received for the PFI and non-PFI estate and that any actions are completed within agreed timescales

Build and manage key relationships, manage stakeholders, and maintain networks internally and externally to ensure the effective delivery of the contracted services