Band 3 Pharmacy Stores Co-ordinator - Calne Pharmacy Hub

Avon & Wiltshire Mental Health Partnership NHS Trust

This job is now closed

Job summary

Are you a qualified Pharmacy Assistant with a passion ensuring cost effective and safe use of medicines?

An opportunity has arisen for someone to join our motivated, friendly and forward thinking team supporting the procurement and supply of medicines from our Calne dispensary hub. We are seeking an individual who is enthusiastic about improving the lives of those living with mental health issues. Previous experience in secondary care pharmacy services is not essential, however, experience overseeing the medicine supply chain will be beneficial. The successful candidate as you will be provided with competency based training and support to help you expand on your knowledge and experience.

Working hours are 8.30am until 5pm Monday to Friday, with an occasional commitment to the Saturday and bank holiday rotas. Working hours for weekends and bank holidays are 10am-1pm.

Main duties of the job

1. To ensure continuity of supply for stock, including unavailable contract lines and products with short/long term manufacturing issues

2. Manage off-contract claims made against suppliers who cannot supply stock in-line with CMU contracts.

3. Manage Purchase Orders, Delivery Notes and Invoice records to ensure that the appropriate paperwork is completed promptly and accurately

4. To participate in regular stock check, checking on a regular basis the expiry dates of stock held in the dispensary or stores

5. Manage levels of consumables and reorder stock

6. Deal with routine queries; both face to face and over the telephone/email; resolving problems within the limits of own authority with internal and external staff

7. The post holder will be expected to have the skills to make judgments, within their responsibility, and know when to refer to a senior member of the team to ensure safe service delivery

About us

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.

Date posted

15 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

342-CS126-0824

Job locations

Calne Pharmacy Hub

Redman Road

Calne, Wiltshire

SN11 9PR

Job description

Job responsibilities

Please see attached job description and person specifications for further information regarding this role.

Job description

Job responsibilities

Please see attached job description and person specifications for further information regarding this role.

Person Specification

Qualifications

Essential

Good numeracy and literacy skills
Pharmacy NVQ Level 2 or equivalent

Desirable

GCSE Maths and English

Experience

Essential

Experience of using IT systems (Microsoft Office, internet etc)

Desirable

Previous pharmacy/retail/hospital experience
Knowledge of EMIS (Ascribe)

Skills

Essential

Able to prioritise tasks and respond to urgent demands whilst managing own workload
Able to demonstrate working to a high degree of accuracy
Effective customer services skills
Effective listening skills
Able to work independently and show initiative within limits of own authority whilst following agreed procedures
Proven ability in working well in a team
Be able to undertake manual handling task such as lifting, unpacking deliveries and handling ward stock boxes on a daily basis frequently
Car driver or to be mobile with the facility to move quickly across a geographically dispersed area with limited access to public transport
Proven ability to work in a methodical and tidy fashion
Non-judgmental and objective. Able to look at things objectively and to be able to weigh that information consistently to make appropriate decisions
Able to work calmly under pressure and have capacity for problem solving
Able to handle conflict effectively and differences of opinions in a mature and professional manner
Requirement to handle hazardous substances (e.g. cytotoxic) following agree proceduresfollowing agree procedures

Person Specification

Qualifications

Essential

Good numeracy and literacy skills
Pharmacy NVQ Level 2 or equivalent

Desirable

GCSE Maths and English

Experience

Essential

Experience of using IT systems (Microsoft Office, internet etc)

Desirable

Previous pharmacy/retail/hospital experience
Knowledge of EMIS (Ascribe)

Skills

Essential

Able to prioritise tasks and respond to urgent demands whilst managing own workload
Able to demonstrate working to a high degree of accuracy
Effective customer services skills
Effective listening skills
Able to work independently and show initiative within limits of own authority whilst following agreed procedures
Proven ability in working well in a team
Be able to undertake manual handling task such as lifting, unpacking deliveries and handling ward stock boxes on a daily basis frequently
Car driver or to be mobile with the facility to move quickly across a geographically dispersed area with limited access to public transport
Proven ability to work in a methodical and tidy fashion
Non-judgmental and objective. Able to look at things objectively and to be able to weigh that information consistently to make appropriate decisions
Able to work calmly under pressure and have capacity for problem solving
Able to handle conflict effectively and differences of opinions in a mature and professional manner
Requirement to handle hazardous substances (e.g. cytotoxic) following agree proceduresfollowing agree procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.