Job summary
An exciting opportunity has arisen to lead a newly created business and compliance function within the Trust's Estates team. As a member of the Estates Leadership Team, you will contribute to the management of an estate that spans a very large geographic area, with many opportunities for you to build and develop strong and forward thinking relationships with public and commercial sector partners.
In this new role, you will oversee the management of significant contracts, have responsibility for ensuring that the built estate meets all internal and external safety standards, and lead our property management function.
Working closely with corporate, divisional and locality teams, your team will provide expert advice on property, space, contracts and compliance issues including the management of the Trust's PFI and non-PFI estate. Delivering high quality, safe and excellent services that all contribute to the great place to work objective within the Trust's overall strategy.
If you have a passion for authentic leadership, a good understanding of contract management and compliance standards for healthcare estate and are a strong advocate for quality improvement, then we would welcome your application.
Main duties of the job
The post-holder will take overall ownership and management of:
- The Trust's Estate portfolio, leading on the acquisition and disposal of all property and land that is owned, rented, licensed or leased.
- The full lifecycle management of contracts (PFI and non-PFI) with a primary focus of ensuring that the Trust receives the services that it has contracted for and to deal with any issues of underperformance in an appropriate way.
- The process for assuring the Trust that it is compliant with all statutory and regulatory requirements and that compliance with the Trust's agreed standards is reported regularly through the governance structure of the Trust. These include (but are not limited to) Risk Management, Fire Safety, Estate Services Health and Safety, Care Quality Commission, Premises Assurance Model, Equality Diversity, PLACE, Mandatory and Statutory legislation and others as directed.
The post-holder will be responsible for engaging with AWP customers, partners, tenants and occupiers at a senior level and to drive the efficient and effective use of the Trust's owned and occupied estate, making the best use of the wider NHS and public estate wherever possible.
The post-holder will also take a lead role in opportunities for estates rationalisation, the preparation of business cases for significant change across the estate, and for the work to build investment cases in accordance with national guidance.
About us
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job description
Job responsibilities
Planning and Organisation
The post-holder will:
- Identify opportunities to rationalise the Trusts existing estate and, where possible, to reduce the number of premises and floor area that our own staff occupy whilst following the national approach to strategic asset management.
- Develop and contribute to long term estates strategies that deliver the organisations objectives and to support delivery of system wide service plans.
- Take responsibility for setting high level programmes, tracking of progress and performance against plans, ensuring appropriate processes are in place to flag issues, risks and concerns with the relevant stakeholders.
- Lead for managing the timely submission of reports for the departments operational reporting, CEO reports, Board Assurance Framework, Risk Register and other similar formal governance documents.
Communication
The post-holder will:
- Work with a variety of representatives from different organisations to identify and promote proposals for investment and disinvestment in AWP owned and occupied estate across a number of geographic areas.
- Identify and explore opportunities for potential shared estates solutions with other organisations and represent AWP interests in initiatives such as the national One Public Estate and other local property opportunities.
- Communicate potentially sensitive and complex information to non-specialists ensuring that the message is understood and agreed. Audiences could be large in nature and may, from time to time, be hostile and potentially antagonistic due to the subject matter.
- Attend meetings with other NHS organisations and third parties that include local authorities and the third sector.
- Support the Associate Director of Estates to ensure that activities within the Estates team are aligned with the broader team and understood and adopted by all stakeholders.
- Contribute at a senior level to the Estate Strategy and Planning functions, ensuring that objectives and output is aligned with the business.
- Engage at a senior level to establish, develop and influence key partners e.g. NHS Property services, Community Health Partnerships and NHS England.
- Deputise for the Associate Director of Estates when required.
Analytical and Judgement Skills
The post-holder will:
- Manage risks relating to the ICS, ensuring that appropriate mitigations are in place and that any identified risks are escalated as appropriate.
- Manage formal negotiations with internal and external stakeholders and providers, which will require a high level of negotiating expertise to secure the most advantageous arrangements.
- Deal with highly complex facts, requiring analysis, interpretation and comparison of a range of options making recommendations to senior stakeholders where appropriate.
- Make judgements across a wide range of estates issues taking into account legislation, contract particulars, H&S and conflicting demands.
Responsibilities for Information
The post-holder will be responsible for:
- The collection and analysis of estates data to accurately report on the compliance of the Trusts operational service delivery partners and to input into the operational and strategic estates plans.
- Report on the estates team progress against the delivery of the strategy through personal representation at Committees and senior management forums and by written reports to appropriate Boards and groups of staff.
- Use IT and Digital to create, manage and publish information about the Trusts Estate.
- Leading the effective management of estate legal and property information to ensure the information held is accurate and maintained.
- Estates Lead for the Trust Information Management Group and is the Estates Information Asset Owner.
Research and Development
The post-holder will be responsible for:
Supporting the Associate Director of Estates and Head of Estates Planning & Projects with the development of strategies and plans in alignment with the organisational objectives.
- To help identify the potential for opportunities to generate income from AWP assets when required.
- Responsible for estates condition, legionella, asbestos surveys and other related building services surveys.
- Implement new and emerging technologies where appropriate related to Estates information management and reporting
- Because of the seniority of this post the post-holder may be required to participate in on-call arrangements, after suitable training.
Job description
Job responsibilities
Planning and Organisation
The post-holder will:
- Identify opportunities to rationalise the Trusts existing estate and, where possible, to reduce the number of premises and floor area that our own staff occupy whilst following the national approach to strategic asset management.
- Develop and contribute to long term estates strategies that deliver the organisations objectives and to support delivery of system wide service plans.
- Take responsibility for setting high level programmes, tracking of progress and performance against plans, ensuring appropriate processes are in place to flag issues, risks and concerns with the relevant stakeholders.
- Lead for managing the timely submission of reports for the departments operational reporting, CEO reports, Board Assurance Framework, Risk Register and other similar formal governance documents.
Communication
The post-holder will:
- Work with a variety of representatives from different organisations to identify and promote proposals for investment and disinvestment in AWP owned and occupied estate across a number of geographic areas.
- Identify and explore opportunities for potential shared estates solutions with other organisations and represent AWP interests in initiatives such as the national One Public Estate and other local property opportunities.
- Communicate potentially sensitive and complex information to non-specialists ensuring that the message is understood and agreed. Audiences could be large in nature and may, from time to time, be hostile and potentially antagonistic due to the subject matter.
- Attend meetings with other NHS organisations and third parties that include local authorities and the third sector.
- Support the Associate Director of Estates to ensure that activities within the Estates team are aligned with the broader team and understood and adopted by all stakeholders.
- Contribute at a senior level to the Estate Strategy and Planning functions, ensuring that objectives and output is aligned with the business.
- Engage at a senior level to establish, develop and influence key partners e.g. NHS Property services, Community Health Partnerships and NHS England.
- Deputise for the Associate Director of Estates when required.
Analytical and Judgement Skills
The post-holder will:
- Manage risks relating to the ICS, ensuring that appropriate mitigations are in place and that any identified risks are escalated as appropriate.
- Manage formal negotiations with internal and external stakeholders and providers, which will require a high level of negotiating expertise to secure the most advantageous arrangements.
- Deal with highly complex facts, requiring analysis, interpretation and comparison of a range of options making recommendations to senior stakeholders where appropriate.
- Make judgements across a wide range of estates issues taking into account legislation, contract particulars, H&S and conflicting demands.
Responsibilities for Information
The post-holder will be responsible for:
- The collection and analysis of estates data to accurately report on the compliance of the Trusts operational service delivery partners and to input into the operational and strategic estates plans.
- Report on the estates team progress against the delivery of the strategy through personal representation at Committees and senior management forums and by written reports to appropriate Boards and groups of staff.
- Use IT and Digital to create, manage and publish information about the Trusts Estate.
- Leading the effective management of estate legal and property information to ensure the information held is accurate and maintained.
- Estates Lead for the Trust Information Management Group and is the Estates Information Asset Owner.
Research and Development
The post-holder will be responsible for:
Supporting the Associate Director of Estates and Head of Estates Planning & Projects with the development of strategies and plans in alignment with the organisational objectives.
- To help identify the potential for opportunities to generate income from AWP assets when required.
- Responsible for estates condition, legionella, asbestos surveys and other related building services surveys.
- Implement new and emerging technologies where appropriate related to Estates information management and reporting
- Because of the seniority of this post the post-holder may be required to participate in on-call arrangements, after suitable training.
Person Specification
Qualifications and Knowledge
Essential
- oProfessional knowledge acquired through degree or substantial experience. A specialist knowledge acquired through post-graduate courses and experience to master's equivalent level plus in-depth managerial, financial and strategic knowledge.
- oSignificant experience of managing compliance and associated risks
- oSubstantial experience of developing and presenting information about statutory and regulatory compliance up to senior leadership level
- oIn-depth knowledge of contract management with advanced negotiating and influencing skills
- oExtensive experience of managing complex procurements and contract management within a medium to large organisation
- oExperience of Private Finance Initiative (PFI) contract management
- oExperience of property asset management, lease, rentals and licenses
- oSignificant experience of developing plans and delivery of organisational objectives
- oHighly developed leadership and management experience, underpinned by theory and experience.
Desirable
- oProject Management Qualification
Person Specification
Qualifications and Knowledge
Essential
- oProfessional knowledge acquired through degree or substantial experience. A specialist knowledge acquired through post-graduate courses and experience to master's equivalent level plus in-depth managerial, financial and strategic knowledge.
- oSignificant experience of managing compliance and associated risks
- oSubstantial experience of developing and presenting information about statutory and regulatory compliance up to senior leadership level
- oIn-depth knowledge of contract management with advanced negotiating and influencing skills
- oExtensive experience of managing complex procurements and contract management within a medium to large organisation
- oExperience of Private Finance Initiative (PFI) contract management
- oExperience of property asset management, lease, rentals and licenses
- oSignificant experience of developing plans and delivery of organisational objectives
- oHighly developed leadership and management experience, underpinned by theory and experience.
Desirable
- oProject Management Qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
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