Job summary
We are looking for a proactive and highly organised Rota Assistant to join our Urology service at North Bristol NHS Trust. This is a key administrative role within a large and busy clinical department, supporting the delivery of safe and effective patient care.
Reporting to the Rota Coordinator, the successful candidate will help manage the day-to-day coordination of the clinical rota for approximately 30 consultants, 20 registrars, and 10 junior doctors and 20 nursing staff across two hospital sites - Southmead Hospital and Weston General Hospital. The rota covers on-call commitments, theatre sessions, and outpatient clinics, and plays a critical role in ensuring we maintain the appropriate staffing levels across all service areas.
What We're Looking For:
- A well-organised individual with excellent attention to detail
- Strong communication and interpersonal skills
- The ability to manage competing demands and remain calm under pressure
- Previous experience in an administrative role (rota or NHS experience is desirable but not essential)
- Confidence in using computer systems (full training provided)
This is a great opportunity to be part of a supportive and friendly team within one of the largest Urology departments in the region. If you enjoy working in a fast-paced environment where your organisational skills can make a real difference, we would love to hear from you.
Main duties of the job
Main Responsibilities Include:
- Assisting in the preparation, maintenance and regular updating of the clinical rota
- Ensuring appropriate cover for all clinical areas including on-call shifts, theatres, and clinics
- Managing leave requests (annual, study, sickness) in accordance with departmental guidelines
- Liaising with medical staff, service managers and clinical leads to address and resolve rota gaps
- Distributing the rota to relevant teams in a timely and clear manner
- Supporting the department to remain compliant with junior doctor safe working hours and contractual requirements
- Providing general administrative support to the rota function as needed
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
We are looking for a proactive and highly organised Rota Assistant to join our Urology service at North Bristol NHS Trust. This is a key administrative role within a large and busy clinical department, supporting the delivery of safe and effective patient care.
Reporting to the Rota Coordinator, the successful candidate will help manage the day-to-day coordination of the clinical rota for approximately 30 consultants, 20 registrars, and 10 junior doctors and 20 nursing staff across two hospital sites - Southmead Hospital and Weston General Hospital. The rota covers on-call commitments, theatre sessions, and outpatient clinics, and plays a critical role in ensuring we maintain the appropriate staffing levels across all service areas.
What Were Looking For:
- A well-organised individual with excellent attention to detail
- Strong communication and interpersonal skills
- The ability to manage competing demands and remain calm under pressure
- Previous experience in an administrative role (rota or NHS experience is desirable but not essential)
- Confidence in using computer systems (full training provided)
This is a great opportunity to be part of a supportive and friendly team within one of the largest Urology departments in the region. If you enjoy working in a fast-paced environment where your organisational skills can make a real difference, we would love to hear from you.
Job description
Job responsibilities
We are looking for a proactive and highly organised Rota Assistant to join our Urology service at North Bristol NHS Trust. This is a key administrative role within a large and busy clinical department, supporting the delivery of safe and effective patient care.
Reporting to the Rota Coordinator, the successful candidate will help manage the day-to-day coordination of the clinical rota for approximately 30 consultants, 20 registrars, and 10 junior doctors and 20 nursing staff across two hospital sites - Southmead Hospital and Weston General Hospital. The rota covers on-call commitments, theatre sessions, and outpatient clinics, and plays a critical role in ensuring we maintain the appropriate staffing levels across all service areas.
What Were Looking For:
- A well-organised individual with excellent attention to detail
- Strong communication and interpersonal skills
- The ability to manage competing demands and remain calm under pressure
- Previous experience in an administrative role (rota or NHS experience is desirable but not essential)
- Confidence in using computer systems (full training provided)
This is a great opportunity to be part of a supportive and friendly team within one of the largest Urology departments in the region. If you enjoy working in a fast-paced environment where your organisational skills can make a real difference, we would love to hear from you.
Person Specification
Education/Training
Essential
- Good general education including GSCE in Maths or English (or equivalent)
- Advanced keyboard and computer skills (Microsoft office)
Desirable
- Patient Administration System (PAS) training
Work Experience
Essential
- Experience working in a team, ability to demonstrate customer care skills, excellent written/verbal communication skills, ability to work under pressure
- Ability to work using own initative with excellent organisational skills and meticulous attention to detail, ability to exercise judgement and take responsibility for actions
Desirable
- NHS Experience, previous experience managing rotas
Personal Attributes
Essential
- Able to work flexible to meet the needs of the service, ability to act under direction from senior members of the team, ability to be calm and professional when working under pressure
Person Specification
Education/Training
Essential
- Good general education including GSCE in Maths or English (or equivalent)
- Advanced keyboard and computer skills (Microsoft office)
Desirable
- Patient Administration System (PAS) training
Work Experience
Essential
- Experience working in a team, ability to demonstrate customer care skills, excellent written/verbal communication skills, ability to work under pressure
- Ability to work using own initative with excellent organisational skills and meticulous attention to detail, ability to exercise judgement and take responsibility for actions
Desirable
- NHS Experience, previous experience managing rotas
Personal Attributes
Essential
- Able to work flexible to meet the needs of the service, ability to act under direction from senior members of the team, ability to be calm and professional when working under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
