Job summary
We are looking for a detail-oriented individual to manage invoicing for services and equipment provided by the Trust. This includes issuing and processing invoices, reconciling records, and ensuring billing accuracy in coordination with clinical and operational teams.
The role involves tracking payments, resolving invoice queries, and maintaining secure, compliant financial records. The post holder will also support reporting on service activity and income, while contributing to ongoing improvements in administrative and business support processes.
Main duties of the job
Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals
Process and validate incoming supplier invoices against service usage and purchase orders
Liaise with clinical and operational teams to ensure billing reflects accurate service delivery
Track, reconcile, and record invoicing activity using Trust-approved systems
Follow up on outstanding payments and respond to invoice queries
Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.
Support reporting tasks related to service activity, costs, and income
- Contribute to process improvements within the wider administration and business support functions
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
This is an essential role in supporting the Bristol Centre for Enablement by ensuring an on time, accurate purchasing support and invoicing for the 6 services delivered at BCE. The services provide and maintain equipment (medical devices) for patients in the community in Bristol and across the Southwest of England. These are high-cost devices, and you will contribute to close financial control, efficient use of resources and help identify improvement opportunities. You will work closely with clinical teams, administrative and finance colleagues and suppliers, to maintain timely, smooth and reliable invoice processing and income recovery services.
Main responsibilities include:
Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals
Process and validate incoming supplier invoices against service usage and purchase orders
Liaise with clinical and operational teams to ensure billing reflects accurate service delivery
Track, reconcile, and record invoicing activity using Trust-approved systems
Follow up on outstanding payments and respond to invoice queries
Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.
Support reporting tasks related to service activity, costs, and income
- Contribute to process improvements within the wider administration and business support functions
Job description
Job responsibilities
This is an essential role in supporting the Bristol Centre for Enablement by ensuring an on time, accurate purchasing support and invoicing for the 6 services delivered at BCE. The services provide and maintain equipment (medical devices) for patients in the community in Bristol and across the Southwest of England. These are high-cost devices, and you will contribute to close financial control, efficient use of resources and help identify improvement opportunities. You will work closely with clinical teams, administrative and finance colleagues and suppliers, to maintain timely, smooth and reliable invoice processing and income recovery services.
Main responsibilities include:
Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals
Process and validate incoming supplier invoices against service usage and purchase orders
Liaise with clinical and operational teams to ensure billing reflects accurate service delivery
Track, reconcile, and record invoicing activity using Trust-approved systems
Follow up on outstanding payments and respond to invoice queries
Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.
Support reporting tasks related to service activity, costs, and income
- Contribute to process improvements within the wider administration and business support functions
Person Specification
Education
Essential
- GCSE at grade C/4 or above to include maths and english
- Relevant administrative, finance, or business-related qualification (e.g. NVQ Level 3 or equivalent experience)
- Proven ability to handle invoicing, data entry, or financial reconciliation tasks
- Effective verbal and written communication skills, with the ability to liaise professionally with staff at all levels
Desirable
- Evidence of continued professional development (CPD) relevant to role
Person Specification
Education
Essential
- GCSE at grade C/4 or above to include maths and english
- Relevant administrative, finance, or business-related qualification (e.g. NVQ Level 3 or equivalent experience)
- Proven ability to handle invoicing, data entry, or financial reconciliation tasks
- Effective verbal and written communication skills, with the ability to liaise professionally with staff at all levels
Desirable
- Evidence of continued professional development (CPD) relevant to role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
