Job summary
Are you someone who thrives on helping others, stays calm under pressure, and knows the power of a warm welcome? We're looking for a compassionate, confident, and proactive individual to be the first point of contact in our fast-paced Emergency Zone.
As a Receptionist in the Emergency Zone (EZ), you'll be at the heart of the action--greeting patients and carers on arrival, supporting clinical teams behind the scenes, and ensuring every interaction is delivered with empathy and professionalism. Your communication skills will shine as you engage with patients and medical staff both face-to-face and over the phone.
You'll rotate across our key areas, including the Main ED Reception, Acute Medical Unit, and Pitstop, managing registration, maintaining digital records, and resolving queries with care and accuracy. Flexibility is key--we're a busy unit handling referrals from across the Trust and GPs, and you'll help ensure smooth coverage when colleagues are on leave.
What we offer: - A close-knit, supportive team that prides itself on excellence - A vital, people-focused role with real impact - A fast-moving environment where no two days are the same
If you're ready to bring your positivity, reliability, and people skills to a team that values high standards and compassionate service, we'd love to hear from you.
Please note: Previous applicants need not apply
Main duties of the job
Accurately registering patients, maintaining electronic records, and scanning documentation post-discharge
Managing medical records, ensuring all documents are correctly filed and stored appropriately
Receiving and admitting patients using relevant computer systems efficiently and accurately
Performing a range of routine administrative tasks, including managing telephone enquiries in a courteous and timely manner, and disseminating information as required
Providing sensitive support to distressed or bereaved relatives, demonstrating empathy and professionalism
Responding promptly to shifting priorities and unexpected situations, while managing workload and resolving issues within defined limits
Handling police enquiries in accordance with Trust policies and Data Protection, ensuring strict confidentiality
Collaborating with colleagues across various departments to ensure coordinated care and communication
Offering ad hoc information and support to staff members and responding to requests from medical professionals
Supporting the onboarding and training of new staff, helping to ensure competence and confidence in the role
Being fully trained and prepared to respond in the event of a Major Incident
Offering flexible cover to ensure full reception desk coverage during staff absence
Ensuring all mandatory training is completed and kept up to date
Participating in departmental meetings, complying with Trust communications and staying engaged with team and management updates
About us
North Bristol NHS Trust is one of the largest healthcare providers in the South West, employing over 12,000 staff and delivering outstanding care to the communities of Bristol, South Gloucestershire, and North Somerset. Based in our award-winning Southmead Hospital, we serve as the regional Major Trauma Centre and are internationally recognised for excellence across a wide range of specialist services.
Our vision is to empower every team member to be the best they can be--because when our people thrive, so does the care we provide. We are committed to delivering exceptional healthcare that is personally delivered, treating every individual with dignity and respect, and striving for the best possible clinical outcomes and patient experience.
North Bristol NHS Trust celebrates diversity and is proud to be an anti-discriminatory organisation. We are committed to building an inclusive workforce that reflects a broad range of backgrounds, perspectives, and skills. We actively welcome applications from all underrepresented groups and value every individual as an essential part of our team
Job description
Job responsibilities
As a vital member of our Emergency Zone (EZ) reception team, your role will go far beyond the desk. Youll help shape the patient experience from the moment they arrive, providing crucial support to both patients and clinical teams. Your day-to-day responsibilities will include:
- Ensuring timely and accurate patient registration,maintaining up-to-date digital recordseven during system downtimesand scanning important documentation post-discharge
- Maintaining and organising medical records, including filing ambulance documents for clinical use
- Welcoming and admitting patients using hospital systems with efficiency and empathy
- Managing routine administrative tasks, including handling phone queries professionally and promptly, ensuring clear communication throughout the department
- Offering compassionate support to distressed or bereaved relatives, remaining calm and respectful in emotionally sensitive moments
- Responding dynamically to evolving situations, effectively prioritising tasks and solving problems within set parameters
- Handling confidential police enquiries in strict compliance with Trust protocols and the Data Protection Act
- Coordinating ambulance transport arrangements, ensuring patients get where they need to be
- Collaborating with a wide range of internal teams and departments to support cohesive care
- Providing on-the-spot support and information to clinical and administrative colleagues
- Sharing your knowledge by helping train new team members, setting them up for success in their roles
- Being fully prepared and trained to respond to major incidents or IT system downtimesyoull know your role and how to act
- Maintaining a flexible, team-first attitude to help provide cover for colleagues during leave or absences
- Upholding the highest standards of confidentiality and data security at all times
- Staying engaged and informed through regular attendance at meetings, training sessions, and by keeping up to date with internal communications
Job description
Job responsibilities
As a vital member of our Emergency Zone (EZ) reception team, your role will go far beyond the desk. Youll help shape the patient experience from the moment they arrive, providing crucial support to both patients and clinical teams. Your day-to-day responsibilities will include:
- Ensuring timely and accurate patient registration,maintaining up-to-date digital recordseven during system downtimesand scanning important documentation post-discharge
- Maintaining and organising medical records, including filing ambulance documents for clinical use
- Welcoming and admitting patients using hospital systems with efficiency and empathy
- Managing routine administrative tasks, including handling phone queries professionally and promptly, ensuring clear communication throughout the department
- Offering compassionate support to distressed or bereaved relatives, remaining calm and respectful in emotionally sensitive moments
- Responding dynamically to evolving situations, effectively prioritising tasks and solving problems within set parameters
- Handling confidential police enquiries in strict compliance with Trust protocols and the Data Protection Act
- Coordinating ambulance transport arrangements, ensuring patients get where they need to be
- Collaborating with a wide range of internal teams and departments to support cohesive care
- Providing on-the-spot support and information to clinical and administrative colleagues
- Sharing your knowledge by helping train new team members, setting them up for success in their roles
- Being fully prepared and trained to respond to major incidents or IT system downtimesyoull know your role and how to act
- Maintaining a flexible, team-first attitude to help provide cover for colleagues during leave or absences
- Upholding the highest standards of confidentiality and data security at all times
- Staying engaged and informed through regular attendance at meetings, training sessions, and by keeping up to date with internal communications
Person Specification
Essential
Essential
- Evidence of good education and Word excel, internet, microsoft outlook
- Evidence of previous experience of NHS computer systems
- Evidence of team working
Desirable
- NVQ or equivalent in customer service/care
Communication
Essential
- Good communication and organisational skills
personal
Essential
- Ability to adapt to high pressure and ever changing environment
Person Specification
Essential
Essential
- Evidence of good education and Word excel, internet, microsoft outlook
- Evidence of previous experience of NHS computer systems
- Evidence of team working
Desirable
- NVQ or equivalent in customer service/care
Communication
Essential
- Good communication and organisational skills
personal
Essential
- Ability to adapt to high pressure and ever changing environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
