Data Quality Officer (Band 4)

Job description

Job responsibilities

Duties:

To monitor and manage the accurate input of clinical data (biopsy and surgery pathologyreports) on to the National Breast Screening System (NBSS). This will includeinterpreting complex pathology reports

To obtain pathology reports for patients referred by the screening service to NBTSouthmead Hospital, the RUH Bath and Weston General Hospital. Interpret thesereports and input the information on to NBSS.

Book surgical appointments for patients referred to NBT Southmead Hospital, WestonGeneral Hospital and the RUH, Bath.

Reserve Streams for ABS appointments at NBT (withdrawing appointment slots)

Identify patients with an interval cancer (cancer diagnosed between 3 yearly routinescreening) using outcomes from weekly multidisciplinary team meetings Southmead &RUH patients). Print reports from pathology system (ICE) or request from otherhospitals. Submit paperwork to PACS to prepare imaging and then to ConsultantRadiologist for review. Once reviewed by Consultant send required paperwork to NHSEngland Breast Screening Quality Assurance team for national recording.

Interval cancers data entry enter information from classification form, plus pathologydata on to NBSS.

Deal with any ad hoc queries from NHS England Breast Screening Quality Assuranceteam regarding Interval cancer data. Investigate and resolve and queries.

Run monthly Cancer Register Interval Cancer Extract Report in NBSS to identify Interval cancer women and double check all details are recorded NBSS if not action.

Manage the flow of complex patient information for the weekly MDT meetings. This includes collating the MDT list, adding every patient on to Cancer Register (telephoneresults patients and referral patients): sending provisional and final list to MDT co-ordinators, prepare paperwork (assessment sheet, mammogram sheet, registrationssheet, pathology report) for telephone results section and stereo core section. Tertiaryreferral form generated by Cancer Register email to MDT Co-ordinator and attach toNBSS record. This is all carried out within very tight timescales with very strict deadlines.

MDT - inputting outcome information on to the Cancer Register, liaising with Cancer Services and tracking patients referred to NBT Southmead Hospital, The RUH Bath and Weston General Hospital to obtain this information.

Managing the flow of complex patient information post weekly MDT. For NBT patients: update Cancer Register with diagnosis communication date and diagnosis information and pathology information. Update Tracking Note until first surgery. Update NBSS with any additional information including pathology. Input symptomatic stereocore biopsy data on to audit spreadsheet. For RUH: Update RUH Tracking Note, updating treatment information.

Supporting the annual national NHSE audit process (KC62) by ensuring that all pathology data is entered on to NBSS in a timely manner, often working to very tight deadlines. This is the management and data entry of over 1000 pathology reports. Work with Programme Manager on running annual KC62 and resolving and rectifying any data queries.

Obtaining and inputting research trial data for all trials that the breast screening programme is taking part in. Being responsible for running any reports associated with these trials and dealing with ad-hoc queries from principal investigators.

Resolving ad hoc data queries from members of the team for example closing client episodes on NBSS.

Producing statistical reports as requested for members of the team and also external colleagues for example Film Reading numbers report, BSF reports.

Supporting the Programme Manager with the running and compilation of fortnightly statistical reports required for the NHSE Breast Screening Quality Assurance regional team to monitor the performance of the breast screening programme. Resolving any exceptions queries.

Audit of clients who have had a benign assessment, ensure all data, including assessment details and pathology, entered on to NBSS and episode closed correctly. Update with any incomplete information and fill out audit form to confirm all entered.

Responsible for auditing of patients who have been referred for a symptomatic service (e.g. surgery, 5 year mammographic follow up), ensure all data, including assessment details and pathology, entered on to NBSS. Update with any incomplete information and fill out audit form to confirm all entered.

Responsibility for Specimen Audit: Entering biopsy and Fine Needle Aspiration data.

Take part in regular audits of data entry with Programme Manager.

Supporting the annual British Association of Surgeons Audit (BASO), working with Programme Manager to investigate and resolving queries from NHSE and ensure all data is accurate.

Supporting the annual BQA (Biopsy Quality Assurance) Audit, working with Programme Manager and lead pathologist, investigating and resolving biopsy pathology queries from NHSE and ensuring all data is accurate.

Monitoring patient pathway for women who have been identified as requiring an Early Recall for routine breast screening, ensuring NBSS updated and running monthly report to alert Office Manager to book appointments.

General: Filing, including organising off-site storage. Managing paperwork for clients having wire procedure. List emailed from Waiting List

Co-ordinator. Dealing with ad hoc queries from Breast Care Nurses, Radiologist, Office Manager and Programme Manager Assisting colleagues with requests for NHS numbers for example for symptomatic core biopsy patients Ad hoc requests to close episodes on NBSS To assist all personnel in the smooth running of the service. To prioritise workload to ensure that all deadlines are met. Deadlines are often very tight. To work with limited supervision.

To undertake other duties as required by departmental managers. To undertake additional training as required maintaining knowledge and expertise when new software releases are implemented in NBSS.

To provide general admin cover in the office if requested, including answering call centre phones and dealing with appointment bookings/queries Responsibilities:

To assist all personnel in the smooth running of the service.

To prioritise workload to ensure all deadlines are met. Deadlines often very tight.

The post holder will undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the provision that appropriate training is given and that wherever possible significant changes of a permanent nature shall be mutually agreed and incorporated into the job Professional:

Adhere to all Trust policies including Infection Control, Hygiene Code, Data Protection Act, Uniform Policy, taking appropriate account of patients rights and diversity and ensuring fair access to services

To remain up to date with changing practices and when possible, to make use of all training and development opportunities

To take an interest in self-development and updating, and to take part in the Trusts Appraisal and Personal Development process, with the designated manager.

Person Specification

Qualifications

Essential

• Educated to GCSE/A level standard (including English and Maths) or equivalent e.g. relevant NVQ or demonstrate relevant experience
• Knowledge Microsoft office packages, including Outlook, Excel and word

Experience

Essential

• Data inputting experience - excellent attention to detail with a high level of accuracy
• Experience of working with large complex data sets
• Clerical/admin experience

Desirable

• Experience of team working in a busy office environment

Knowledge

Essential

• Proven ability to meet deadlines and work under pressure, ensuring the quality and timeliness of clinical data collection
• Ability to work as part of a large multidisciplinary team and work independently and use own initiative on a frequent basis
• Understand the importance of confidentiality

Desirable

• Ability to interpret complex clinical information

Personal Qualities

Essential

• Excellent attention to detail, ability to maintain accurate records
• Willingness to learn new systems
• Flexible and adaptable
• Self-motivated
• Effective organisational skills
• Excellent communication and interpersonal skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

North Bristol NHS Trust

Address

Avon Breast Screening, The Bristol Breast Care Centre

Beaufort House, Southmead Hospital

Bristol

BS10 5NB

Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)