Job summary
An exciting opportunity has arisen to join the Payroll, Pensions and Expenses Department at North Bristol NHS Trust.
This post holder will be responsible for the daily management of the expenses system and ensuring information is processed in accordance with Standing Financial Instructions, nationally and locally agreed terms and conditions and statutory legislation.
Main duties of the job
Investigates and resolves complex enquiries from staff, managers and statutory bodies providing help and advice as and when required.
Interpretation and validation of expense submissions to ensure the accurate, prompt and efficient preparation and payment of weekly and monthly salaries in line with current national, local and statutory guidelines. To maintain accurate records and meet all key deadlines for the payment and reconciliation of payments.
To ensure the expenses system is fit for purpose and regularly reviewed. Leading on Implementation of new systems and updates ensuring the Trust are offering best value to the organisation.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
Investigates and resolves complex enquiries from staff, managers and statutory bodies providing help and advice as and when required.
Interpretation and validation of expense submissions to ensure the accurate, prompt and efficient preparation and payment of weekly and monthly salaries in line with current national, local and statutory guidelines. To maintain accurate records and meet all key deadlines for the payment and reconciliation of payments.
To ensure the expenses system is fit for purpose and regularly reviewed. Leading on Implementation of new systems and updates ensuring the Trust are offering best value to the organisation.
Please refer to job description to detailed breakdown of duties.
Job description
Job responsibilities
Investigates and resolves complex enquiries from staff, managers and statutory bodies providing help and advice as and when required.
Interpretation and validation of expense submissions to ensure the accurate, prompt and efficient preparation and payment of weekly and monthly salaries in line with current national, local and statutory guidelines. To maintain accurate records and meet all key deadlines for the payment and reconciliation of payments.
To ensure the expenses system is fit for purpose and regularly reviewed. Leading on Implementation of new systems and updates ensuring the Trust are offering best value to the organisation.
Please refer to job description to detailed breakdown of duties.
Person Specification
Education/Training
Essential
- GCSE's (or equivalent) including Maths and English Grade C and above
- Demonstrate ability to effectively use Microsoft Office Facilities ie Word, Excel, Outlook
Desirable
- Demonstrate knowledge and experience to an equivalent standard within NHS Payroll and Expenses
Experience
Essential
- Demonstrate an ability to deliver expenses skills in practice
- Experience of working to strict deadlines and under pressure
Desirable
- Demonstrate a comprehensive knowledge of Agenda for Change and Local NHS Conditions and Procedures in relation to payment of expenses
Knowledge Skills
Essential
- Specialist knowledge of Statutory Payroll Legislation in relation to expenses
- Maintain effectiveness when faced with change
- Demonstrate an extensive knowledge of all expenses related computer systems ESR, Allocate, Meantime
- Maintain and use effectively up to date knowledge and awareness of Statutory requirements
- Ability to work to a high level of accuracy with excellent attention to detail, working at a fast pace
- Being an effective team worker able to work within given guidelines Ensuring subordinate staff meet necessary timescales/deadlines
Personal Qualities
Essential
- Excellent verbal and written communication skills
- Professional approach
- Passionate about improving services and adaptable to change
- Demonstrate positive drive and commitment
- To work collaboratively with enthusiasm and empower others
- Capable team worker with ability to create and sustain good working relationships
Person Specification
Education/Training
Essential
- GCSE's (or equivalent) including Maths and English Grade C and above
- Demonstrate ability to effectively use Microsoft Office Facilities ie Word, Excel, Outlook
Desirable
- Demonstrate knowledge and experience to an equivalent standard within NHS Payroll and Expenses
Experience
Essential
- Demonstrate an ability to deliver expenses skills in practice
- Experience of working to strict deadlines and under pressure
Desirable
- Demonstrate a comprehensive knowledge of Agenda for Change and Local NHS Conditions and Procedures in relation to payment of expenses
Knowledge Skills
Essential
- Specialist knowledge of Statutory Payroll Legislation in relation to expenses
- Maintain effectiveness when faced with change
- Demonstrate an extensive knowledge of all expenses related computer systems ESR, Allocate, Meantime
- Maintain and use effectively up to date knowledge and awareness of Statutory requirements
- Ability to work to a high level of accuracy with excellent attention to detail, working at a fast pace
- Being an effective team worker able to work within given guidelines Ensuring subordinate staff meet necessary timescales/deadlines
Personal Qualities
Essential
- Excellent verbal and written communication skills
- Professional approach
- Passionate about improving services and adaptable to change
- Demonstrate positive drive and commitment
- To work collaboratively with enthusiasm and empower others
- Capable team worker with ability to create and sustain good working relationships
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
