Clinic Room Scheduler (Outpatients Nursing) - Band 3

North Bristol NHS Trust

Information:

This job is now closed

Job summary

  • Carry out and be responsible for appropriate planning of the outpatient clinic room schedule for all NBT Centralised Outpatient rooms belonging to Core Clinical Services.
  • Liaise with the Outpatients Nursing Support Manager & Nursing Management Team to ensure appropriate cover to run Outpatient activity across NBT.
  • Liaise with specialty managers and support managers to confirm schedules for Outpatient Clinics in advance of sessions and updating the clinic schedule templates and electronic systems to reflect confirmed activity.
  • Processing of outpatient clinic room booking requests for ad-hoc, new clinic sessions, and payback sessions in line with agreed protocols.
  • Bring data to clinical scheduling meeting for specialties as requested.

Main duties of the job

  • Liaise closely with CCS Clinical Matron, Senior Sister and Support Manager in regard to booking and cancelling outpatient clinic rooms, as well as working to confirm Outpatient Clinic schedules, highlighting and working to resolve scheduling conflicts at the earliest opportunity.
  • Communicate effectively with Divisions regarding Outpatient clinic templates, maintaining an accurate record of specialty job plans (baselines) and Outpatient clinic room requirements.
  • Organise and attend specialty scheduling meetings with specialty representatives, troubleshoot and problem solve accordingly.
  • Ability to communicate confidently with staff members of all levels.
  • Have a very acute eye for detail
  • Chair scheduling meeting in absence of Outpatients Nursing Support Manager
  • Work closely with Outpatients Nursing Support Manager to ensure smooth running of clinic room allocation within all Centralised Outpatients areas of Brunel and Cossham Hospitals
  • Deputise for the Outpatients Nursing Support Manager regarding diary management for Clinical Matron and Senior Sister when required.
  • Attend any meetings as requested by Outpatients Nursing Support Manager and / or Clinical Matron / Senior Sister and be equipped to take minutes if required.
  • Be proficient in using Microsoft Office packages and at minute taking.

About us

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

As an employee you will have access to:

  • 27 days paid leave (rising to 29 after 5 years' service.)
  • Flexible schedules
  • Opportunity to work from home
  • Excellent company pension
  • Opportunities to develop your career
  • CPD opportunities
  • Employee discounts
  • Wellness programmes
  • Bike to work scheme

Date posted

28 February 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

339-SRD4329

Job locations

Southmead Hospital

Bristol

BS10 5NB


Job description

Job responsibilities

  • Liaise closely with CCS Clinical Matron, Senior Sister and Support Manager in regard to booking and cancelling outpatient clinic rooms, as well as working to confirm Outpatient Clinic schedules, highlighting and working to resolve scheduling conflicts at the earliest opportunity.
  • Communicate effectively with Divisions regarding Outpatient clinic templates, maintaining an accurate record of specialty job plans (baselines) and Outpatient clinic room requirements.
  • Ability to organise and attend specialty scheduling meetings with specialty representatives, troubleshoot and problem solve accordingly.
  • Ability to communicate confidently with staff members of all levels.
  • Have a very acute eye for detail and ensure that schedule detail is correct before it is published.
  • Chair scheduling meeting in absence of Outpatients Nursing Support Manager
  • Work closely with Outpatients Nursing Support Manager to ensure smooth running of clinic room allocation within all Centralised Outpatients areas of Brunel and Cossham Hospitals
  • Attend any meetings related to clinic room scheduling and utilisation.
  • Have an understanding of hospital PAS systems.
  • Set up and maintain audit system relating to clinical room bookings and ensure that this information is reported to the Outpatients Nursing Support Manager
  • Deputise for the Outpatients Nursing Support Manager regarding diary management for Clinical Matron and Senior Sister when required.
  • Attend any meetings as requested by Outpatients Nursing Support Manager and / or Clinical Matron / Senior Sister and be equipped to take minutes if required.
  • Be proficient in using Microsoft Office packages and at minute taking.

Order basic office supplies using the EROS ordering system.

Job description

Job responsibilities

  • Liaise closely with CCS Clinical Matron, Senior Sister and Support Manager in regard to booking and cancelling outpatient clinic rooms, as well as working to confirm Outpatient Clinic schedules, highlighting and working to resolve scheduling conflicts at the earliest opportunity.
  • Communicate effectively with Divisions regarding Outpatient clinic templates, maintaining an accurate record of specialty job plans (baselines) and Outpatient clinic room requirements.
  • Ability to organise and attend specialty scheduling meetings with specialty representatives, troubleshoot and problem solve accordingly.
  • Ability to communicate confidently with staff members of all levels.
  • Have a very acute eye for detail and ensure that schedule detail is correct before it is published.
  • Chair scheduling meeting in absence of Outpatients Nursing Support Manager
  • Work closely with Outpatients Nursing Support Manager to ensure smooth running of clinic room allocation within all Centralised Outpatients areas of Brunel and Cossham Hospitals
  • Attend any meetings related to clinic room scheduling and utilisation.
  • Have an understanding of hospital PAS systems.
  • Set up and maintain audit system relating to clinical room bookings and ensure that this information is reported to the Outpatients Nursing Support Manager
  • Deputise for the Outpatients Nursing Support Manager regarding diary management for Clinical Matron and Senior Sister when required.
  • Attend any meetings as requested by Outpatients Nursing Support Manager and / or Clinical Matron / Senior Sister and be equipped to take minutes if required.
  • Be proficient in using Microsoft Office packages and at minute taking.

Order basic office supplies using the EROS ordering system.

Person Specification

Essential

Essential

  • IT Skills
  • Experience taking minutes
  • Work in a fast paced environment
  • Attention to detail
  • Experience of working in a hospital setting
  • Able to manage own time appropriately

Desirable

  • NVQ2 in Business and Administration
  • Experience chairing meetings
Person Specification

Essential

Essential

  • IT Skills
  • Experience taking minutes
  • Work in a fast paced environment
  • Attention to detail
  • Experience of working in a hospital setting
  • Able to manage own time appropriately

Desirable

  • NVQ2 in Business and Administration
  • Experience chairing meetings

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Bristol

BS10 5NB


Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Bristol

BS10 5NB


Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Outpatient Nursing Support Manager

Claire Critchard

claire.critchard@nbt.nhs.uk

01174141872

Date posted

28 February 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

339-SRD4329

Job locations

Southmead Hospital

Bristol

BS10 5NB


Supporting documents

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