Job summary
Support Medical Secretary Band 3
An exciting opportunity has arisen within Trauma and Orthopaedics at Southmead Hospital for a Support Medical Secretary.
The successful candidate will work alongside senior Medical Secretaries to provide efficient and high quality administrative and clerical support to Clinician(s), Managers and their teams, while working in close cooperation with all staff groups and other medical professionals.
The ideal candidate will have an extensive secretarial background preferably within the NHS.
This is a very busy role which can be pressured. Therefore we are looking for someone who has fantastic organisational skills, works well under pressure, enjoys working within a team.
The Trauma and Orthopaedic office is situated within the Brunel Building at Southmead Hospital.
Main duties of the job
The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.
Previous medical secretarial experience is not essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.
Audio typing experience is essential for this role as well as advanced knowledge/previous use of MS Office.
About us
This role is to support our Trauma and Orthopaedic team within the Neurological and Musculoskeletal Sciences Division (NMSK). You will work within a team to provide secretarial and administrative support. You will liaise with all staff within the NMSK department to ensure the smooth running of the service working to deadlines, dealing with daily queries including telephone management and cross cover to manage annual leave and sickness absence.
Job description
Job responsibilities
*Responsible for typing clinic notes/reports and general correspondence, recording case notes and other tasks required by the department.
*Receive, sort and prioritise daily correspondence.
*Ensure discharge summaries and documentation is sent to GP as required and letters and results to GP and patients.
*Maintain good communication with the directorate team in order to achieve efficient teamwork.
*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.
*Photocopying/filing and other administrative duties to ensure the efficient running of the office.
*Prioritise sometimes conflicting Directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines i.e. 5 day turnaround for clinics.
*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.
*To provide secretarial cover and undertake general office duties as necessary within the department.
*To effectively deal with incoming mail for Clinicians.
*Such other reasonable duties, appropriate to a Band 3.
Job description
Job responsibilities
*Responsible for typing clinic notes/reports and general correspondence, recording case notes and other tasks required by the department.
*Receive, sort and prioritise daily correspondence.
*Ensure discharge summaries and documentation is sent to GP as required and letters and results to GP and patients.
*Maintain good communication with the directorate team in order to achieve efficient teamwork.
*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.
*Photocopying/filing and other administrative duties to ensure the efficient running of the office.
*Prioritise sometimes conflicting Directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines i.e. 5 day turnaround for clinics.
*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.
*To provide secretarial cover and undertake general office duties as necessary within the department.
*To effectively deal with incoming mail for Clinicians.
*Such other reasonable duties, appropriate to a Band 3.
Person Specification
Experience
Essential
Desirable
qualification
Essential
Desirable
- RSA/Typing Qualification or equivilant experience
Person Specification
Experience
Essential
Desirable
qualification
Essential
Desirable
- RSA/Typing Qualification or equivilant experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
