North Bristol NHS Trust

Administrator - Band 3

Information:

This job is now closed

Job summary

Administrator - Band 3

We are looking for a reliable and enthusiastic individual with a high standard of organisational skills and excellent computer skills to provide an efficient administrative service to the Neuropsychology Department at Southmead Hospital.

Main duties of the job

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an busy department, the ability to work under pressure and be able to prioritise changing workloads is essential for this role.

Previous adminstrative experience is essential and experience in an NHS role with knowledge of medical terminology would be an advantage.

About us

This role is to support our Neuropsychology team within the Neurological and Musculoskeletal Sciences Division (NMSK). You will work within a team to provide secretarial and administrative support. You will liaise with all staff within the NMSK department to ensure the smooth running of the serviceworking to deadlines, dealing with daily queries including telephone management and cross cover to manage annual leave and sickness absence.

Details

Date posted

21 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata for part time roles.

Contract

Permanent

Working pattern

Part-time

Reference number

339-RUH3465

Job locations

Southmead Hospital

Bristol

BS10 5NB


Job description

Job responsibilities

*Responsible for typing clinic notes/reports and general correspondence, recording case notes and other tasks required by the department*Receive, sort and prioritise daily correspondence.*Maintain good communication with the directorate team in order to achieve efficient teamwork.*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.*Photocopying/filing and other administrative duties to ensure the efficient running of the office.*Prioritise sometimes conflicting directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines*Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required.*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.*To provide secretarial cover and undertake general office duties as necessary within the department.*To effectively deal with incoming mail for clinicians.*Such other reasonable duties, appropriate to a Band 3.

Job description

Job responsibilities

*Responsible for typing clinic notes/reports and general correspondence, recording case notes and other tasks required by the department*Receive, sort and prioritise daily correspondence.*Maintain good communication with the directorate team in order to achieve efficient teamwork.*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.*Photocopying/filing and other administrative duties to ensure the efficient running of the office.*Prioritise sometimes conflicting directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines*Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required.*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.*To provide secretarial cover and undertake general office duties as necessary within the department.*To effectively deal with incoming mail for clinicians.*Such other reasonable duties, appropriate to a Band 3.

Person Specification

Experience

Essential

  • Administrative Experience

Desirable

  • NHS Experience

qualification

Essential

  • IT Skills
  • Organisational skills
Person Specification

Experience

Essential

  • Administrative Experience

Desirable

  • NHS Experience

qualification

Essential

  • IT Skills
  • Organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Bristol

BS10 5NB


Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Bristol

BS10 5NB


Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Performance & Operations Manager

Shannon Robbins

shannon.robbins@nbt.nhs.uk

07707295057

Details

Date posted

21 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata for part time roles.

Contract

Permanent

Working pattern

Part-time

Reference number

339-RUH3465

Job locations

Southmead Hospital

Bristol

BS10 5NB


Supporting documents

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