Job summary
The primary role of this post is to under the guidance of the Specialist Pharmacy Technician: Procurement supervise the day-to-day operation of the Pharmacy Procurement team in line with Trust policies and Carter recommendations to ensure a safe, effective, timely and high-quality service is always provided.
Procurement is the lead role area, however this role requires knowledge and ability to provide cross cover for the B4 Invoicing Supervisor role and vice versa
To support the Pharmacy Procurement team in all aspects of administration, operational service, and system development at North Bristol NHS Trust.
Actively works to reduce medicines wastage and ensures best value procurement against CMU contracts.
Assist with all aspects of HR and recruitment (including but not limited to staff appraisals, sickness absence management, capabilities and disciplinary procedures and processes as required by the Trust).
Main duties of the job
Purchasing of pharmaceutical products and authorisation of computer and manually generated orders in keeping with procurement contracts and other agreed standards for Procurement and Stock control services. Resolves supply problems and queries with orders and stock, purchasing in an accurate and timely manner to minimise shortages whilst ensuring that quality and value for money are paramount. Ensures that continuing supply problems are effectively communicated to all relevant Trust and departmental staff. Liaises closely with pharmacy invoicing team in connection with invoicing issues, problems, and pricing queries. Takes incoming phone calls, which can cover a wide range of queries and dealing with them quickly or forwarding to an appropriate person. Respond appropriately to a range of emailed queries regarding the availability and procurement of pharmaceutical products. Actively works to reduce medicines wastage and ensures best value procurement against CMU contracts.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
If you are from outside the area, Bristol is consistently voted as one of the best places to live in the UK, with a rich history, thriving arts, music, gastronomic and independent retails scenes, excellent transport links and easy access to the spectacular countryside and coastlines of South Wales, Devon, and Cornwall.
Job description
Job responsibilities
Purchasing of pharmaceutical products and authorisation of computer and manually generated orders in keeping with procurement contracts and other agreed standards for Procurement and Stock control services. Resolves supply problems and queries with orders and stock, purchasing in an accurate and timely manner to minimise shortages whilst ensuring that quality and value for money are paramount. Ensures that continuing supply problems are effectively communicated to all relevant Trust and departmental staff. Liaises closely with pharmacy invoicing team in connection with invoicing issues, problems, and pricing queries. Takes incoming phone calls, which can cover a wide range of queries and dealing with them quickly or forwarding to an appropriate person. Respond appropriately to a range of emailed queries regarding the availability and procurement of pharmaceutical products. Actively works to reduce medicines wastage and ensures best value procurement against CMU contracts.
Job description
Job responsibilities
Purchasing of pharmaceutical products and authorisation of computer and manually generated orders in keeping with procurement contracts and other agreed standards for Procurement and Stock control services. Resolves supply problems and queries with orders and stock, purchasing in an accurate and timely manner to minimise shortages whilst ensuring that quality and value for money are paramount. Ensures that continuing supply problems are effectively communicated to all relevant Trust and departmental staff. Liaises closely with pharmacy invoicing team in connection with invoicing issues, problems, and pricing queries. Takes incoming phone calls, which can cover a wide range of queries and dealing with them quickly or forwarding to an appropriate person. Respond appropriately to a range of emailed queries regarding the availability and procurement of pharmaceutical products. Actively works to reduce medicines wastage and ensures best value procurement against CMU contracts.
Person Specification
Education/Training/Qualifications
Essential
- Educated to Degree level or equivalent demonstrable experience
- Buttercups course or NVQ Level 2 Pharmacy Supply Services or equivalent
- Completed or willing to work towards Management and Leadership competencies
- Completed or willing to work towards a Leadership course such as Edward Jenner or equivalent level 2 certification
- IT competencies equivalent to GCSE Grade C, including experience using Microsoft Office software to Inc. Excel
Desirable
- Business & Admin Qualification (Level 3)
Work Experience
Essential
- Experience of working in a purchasing office (non-pharmaceutical based)
- Experience of training others
- Experience of working as part of the multidisciplinary team
- Recent Clerical experience within a busy office environment.
Desirable
- Previous employment in a purchasing officer role in hospital or community working at band 3 level
- Experience of leadership / mentoring
- Experience of training others within a healthcare setting
Knowledge/Skills/Abilities
Essential
- Good interpersonal skills to communicate effectively with pharmacy staff, hospital staff, patients/carers and Industry partners external to the NHS
- Ability to input data accurately using the pharmacy stock control computer system as well as 3rd party I.T systems
- Experience in using I.T. stock control and ordering systems such as JAC and 3rd party system such as Medecator, RxInfo and CMU (or similar if non NHS)
- Knowledge of NHS Standing Financial Instructions
- Ability to maintain a portfolio of work-based experience
- Understands the limits of responsibility for non-registered staff
- Ability to write and analyse reports
- Experience and understanding of good supervision and leadership.
Personal Qualities/Special Circumstances
Essential
- Methodical and tidy worker
- Willing and able to be trained and instructed
- Willing and able to train others
- Willing to travel to work on any NBT Site as per operational requirement
- Ability to prioritise workload and/or time to meet deadlines
- Ability to work flexibly under pressure to lead and direct a busy team, and also use own initiative as part of the defined role
- Excellent interpersonal skills
Person Specification
Education/Training/Qualifications
Essential
- Educated to Degree level or equivalent demonstrable experience
- Buttercups course or NVQ Level 2 Pharmacy Supply Services or equivalent
- Completed or willing to work towards Management and Leadership competencies
- Completed or willing to work towards a Leadership course such as Edward Jenner or equivalent level 2 certification
- IT competencies equivalent to GCSE Grade C, including experience using Microsoft Office software to Inc. Excel
Desirable
- Business & Admin Qualification (Level 3)
Work Experience
Essential
- Experience of working in a purchasing office (non-pharmaceutical based)
- Experience of training others
- Experience of working as part of the multidisciplinary team
- Recent Clerical experience within a busy office environment.
Desirable
- Previous employment in a purchasing officer role in hospital or community working at band 3 level
- Experience of leadership / mentoring
- Experience of training others within a healthcare setting
Knowledge/Skills/Abilities
Essential
- Good interpersonal skills to communicate effectively with pharmacy staff, hospital staff, patients/carers and Industry partners external to the NHS
- Ability to input data accurately using the pharmacy stock control computer system as well as 3rd party I.T systems
- Experience in using I.T. stock control and ordering systems such as JAC and 3rd party system such as Medecator, RxInfo and CMU (or similar if non NHS)
- Knowledge of NHS Standing Financial Instructions
- Ability to maintain a portfolio of work-based experience
- Understands the limits of responsibility for non-registered staff
- Ability to write and analyse reports
- Experience and understanding of good supervision and leadership.
Personal Qualities/Special Circumstances
Essential
- Methodical and tidy worker
- Willing and able to be trained and instructed
- Willing and able to train others
- Willing to travel to work on any NBT Site as per operational requirement
- Ability to prioritise workload and/or time to meet deadlines
- Ability to work flexibly under pressure to lead and direct a busy team, and also use own initiative as part of the defined role
- Excellent interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
