Administration Officer

Job summary

An exciting opportunity has arisen for an enthusiastic, efficient and motivated individual to join our team to lead and support admin processes in relation to the continued development of the Early Interventions Mental Health Support Teams across Hull and East Riding.

This is an excellent chance to gain experience supporting the fantastic work taking place within Early Intervention MHST as the service continues to expand within its delivery of provision and transformation of services. This is an exciting opportunity to lead and support the development of the existing administrative team and systems supporting the service.

Main duties of the job

To work with our senior leadership team to ensure they have effective admin support to deliver the continued transformation of the service

To prepare for and support meetings, which will include regular minute taking, agenda setting and taking any appropriate follow up action as necessary.

To provide diary management, organising meetings with a number of external stakeholders, often utilising own initiative to identify contacts.

To prepare and amend documentation including terms of reference and meeting papers.

To assist with the procurement process, ensuring that purchase orders are raised and correct process is followed.

To ensure that robust clerical systems are kept in place, including maintaining risk registers, Oracle order tracker and keeping Outlook contact groups and meeting invites up to date.

To support with recruitment processes, including assisting with managing applications, arranging and supporting interviews.

To assist with the annual conference arrangements and production of the annual report.

To support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary

To respond appropriately to enquiries from internal and external stakeholders

To when required, provide administrative support to members of the senior management team

To support analysis of data and collation of reports

To undertake any other duties appropriate to the band as assigned by the line manager

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

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