Job summary
An exciting opportunity has arisen for an enthusiastic, efficient and motivated individual to join our team to support admin processes in relation to the Humber and North Yorkshire Health and Care Partnership Mental Health, Learning Disabilities and Autism Collaborative Programme. The post is part-time (22.5 hours per week) for an initial period of 1 year.
This is an excellent chance to gain experience supporting the fantastic work taking place in our workstreams, which include: Adult Mental Health, Suicide Prevention, Learning Disabilities and Autism, Perinatal and Maternal Mental Health, Community Mental Health Transformation and more.
Main duties of the job
To work with our programme leads to ensure they have effective admin support to deliver their workstreams. To prepare for and support meetings, which will include regular minute taking, agenda setting and taking any appropriate follow up action as necessary. To provide diary management, organising meetings with a number of external stakeholders, often utilising own initiative to identify contacts. To prepare and amend documentation including terms of reference and meeting papers. To assist with the procurement process, ensuring that purchase orders are raised and correct process is followed. To ensure that robust clerical systems are kept in place, including maintaining risk registers, Oracle order tracker and keeping Outlook contact groups and meeting invites up to date. To support with recruitment processes, including assisting with managing applications, arranging and supporting interviews. To assist with the annual conference arrangements and production of the annual report. To support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary To respond appropriately to enquiries from internal and external stakeholders To, when required, provide administrative support to members of the senior management team To undertake any other duties appropriate to the band as assigned by the line manager
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description
Job responsibilities
The successful candidate will:
- Have experience of preparing agendas and papers, ability to complete minutes to a high standard, noting and monitoring the completion of actions.
- Have demonstrable experience of a range of administrative procedures and practices.
- Have excellent communication skills and experience of working with a range of stakeholders.
- Be confident to work independently and with initiative.
- Have experience of organising, preparing for and supporting meetings.
- Experience of using a range of IT systems, including Microsoft Office applications.
- Experience of supporting online and in person events.
- Enjoy working within a busy environment.
Job description
Job responsibilities
The successful candidate will:
- Have experience of preparing agendas and papers, ability to complete minutes to a high standard, noting and monitoring the completion of actions.
- Have demonstrable experience of a range of administrative procedures and practices.
- Have excellent communication skills and experience of working with a range of stakeholders.
- Be confident to work independently and with initiative.
- Have experience of organising, preparing for and supporting meetings.
- Experience of using a range of IT systems, including Microsoft Office applications.
- Experience of supporting online and in person events.
- Enjoy working within a busy environment.
Person Specification
Qualifications and Knowledge
Essential
- Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- A good understanding of relevant policy, legislation drivers and their application to the relevant service area
Desirable
- Degree in Administration / Business
- Diploma / NVQ 5 in Business Administration / Customer Services
- A broad understanding of relevant policy, legislation drivers and their application to the relevant service area
Experience
Essential
- Experience of using a range of Microsoft software packages
- Experience of taking minutes at meetings
Desirable
- Understanding of a range of work procedures and practices, requiring expertise underpinned by theoretical knowledge or equivalent experience.
- Proven experience of building effective working relationships.
- Demonstrable experience of IT systems implementation
Skills and Competencies
Essential
- Able to plan and prioritise own time and meet tight deadlines
- Evidence of effective inter -personal communication skills
- Ability to work effectively as part of a team
- Ability to deal with sensitive and confidential information.
Person Specification
Qualifications and Knowledge
Essential
- Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- A good understanding of relevant policy, legislation drivers and their application to the relevant service area
Desirable
- Degree in Administration / Business
- Diploma / NVQ 5 in Business Administration / Customer Services
- A broad understanding of relevant policy, legislation drivers and their application to the relevant service area
Experience
Essential
- Experience of using a range of Microsoft software packages
- Experience of taking minutes at meetings
Desirable
- Understanding of a range of work procedures and practices, requiring expertise underpinned by theoretical knowledge or equivalent experience.
- Proven experience of building effective working relationships.
- Demonstrable experience of IT systems implementation
Skills and Competencies
Essential
- Able to plan and prioritise own time and meet tight deadlines
- Evidence of effective inter -personal communication skills
- Ability to work effectively as part of a team
- Ability to deal with sensitive and confidential information.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
