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Humber Teaching NHS Foundation Trust

Senior Administration Assistant

The closing date is 16 July 2025

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Job summary

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

An opportunity has arisen for a Senior Administrative Assistant to join our admin team in the Children's & Learning Disability Division. We are looking to recruit a friendly, enthusiastic, motivated person to join our administration team.

You will provide administrative support to clinical services within the Division and contribute to the planning and development of the service as a member of the team.

This role is varied and you will need to have the ability to work as part of a team and use your initiative in day to day tasks along with having good communication skills to deal with varying enquiries.

The post is Monday to Friday.

Main duties of the job

The main duties of the role include -

  • To provide administrative support to clinical serviceswithin the Division and contribute to theplanning and development of the service as a member of the team.
  • To support the operational meetings within the Division by collating documents in preparation for meeting, taking the minutes and distributing them in a timely manner.
  • To work closely with the Divisions Personal Assistant/Administrative Officer to complete ad hoc duties as they arise.
  • Working days will be Monday - Friday.

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

Find out more and search live jobs.

Details

Date posted

02 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

338-7148838-25-A

Job locations

Trust Headquarters

Willerby Hill

Willerby

HU10 6ED


Job description

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Job description

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Person Specification

Qualifications and Knowledge

Essential

  • Knowledge of a range of work procedures and practices
  • 3 or more GCSE/O levels which must include English and Maths
  • Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL

Desirable

  • Advanced EDCL

Experience

Essential

  • Demonstrable experience of practice and procedures relevant to the area of work
  • Knowledge and experience of IT systems e.g. Sytem1, ESR, oracle, Microsoft Office packages

Desirable

  • Experience of using Trust IT Systems - e.g. Lorenzo, ESR, Oracle.
  • Experience of use of Microsoft Teams.

Skills & Competencies

Essential

  • Team player
  • Able to demonstrate inter-personal communication skills
  • Able to plan and prioritise effectively and efficiently
  • Ability to motivate others
  • Ability to commute effectively between the various sites with access to appropriate means of transport is essential
  • Light physical effort required for lifting stationery, files, sitting at a keyboard or possibly standing at a reception desk
Person Specification

Qualifications and Knowledge

Essential

  • Knowledge of a range of work procedures and practices
  • 3 or more GCSE/O levels which must include English and Maths
  • Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL

Desirable

  • Advanced EDCL

Experience

Essential

  • Demonstrable experience of practice and procedures relevant to the area of work
  • Knowledge and experience of IT systems e.g. Sytem1, ESR, oracle, Microsoft Office packages

Desirable

  • Experience of using Trust IT Systems - e.g. Lorenzo, ESR, Oracle.
  • Experience of use of Microsoft Teams.

Skills & Competencies

Essential

  • Team player
  • Able to demonstrate inter-personal communication skills
  • Able to plan and prioritise effectively and efficiently
  • Ability to motivate others
  • Ability to commute effectively between the various sites with access to appropriate means of transport is essential
  • Light physical effort required for lifting stationery, files, sitting at a keyboard or possibly standing at a reception desk

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Humber Teaching NHS Foundation Trust

Address

Trust Headquarters

Willerby Hill

Willerby

HU10 6ED


Employer's website

https://www.humber.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Humber Teaching NHS Foundation Trust

Address

Trust Headquarters

Willerby Hill

Willerby

HU10 6ED


Employer's website

https://www.humber.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

PA/Administration Officer

Laura Ingram

laura.ingram4@nhs.net

Details

Date posted

02 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

338-7148838-25-A

Job locations

Trust Headquarters

Willerby Hill

Willerby

HU10 6ED


Supporting documents

Privacy notice

Humber Teaching NHS Foundation Trust's privacy notice (opens in a new tab)