Job summary
A vacancy has arisen for a 22.5 hour part time Administration Assistant within the Health Records Department, based at Mary Seacole Building, Willerby Hill, Beverley Road, Willerby.
The post involves dealing with requests for medical records and use of computer systems for retrieval and recording of data. This entails the retrieval and dispatch of files to and from other units within the Trust.
You should have word processing/keyboard skills of RSA Stage II or its equivalent (e.g VDU inputting experience) together with good communications and customer service skills.
You should be able to work accurately within given deadlines under supervision. There is moderate amount of physical activity required in this post.
Flexi-time arrangements operate within this department.
For informal enquiries please contact
Main duties of the job
The main duties of the role will include:
- To provide comprehensive administrative support to the Medical Records Department, Information Governance and Legal Services
- Work within standard administrative procedures
- Contribute to the planning and development of the service/department as a member of the team.
- Initiates, retrieves, and files health records.
- Sorts and filters out case notes.
- Responds to routine requests for information.
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Person Specification
Qualifications & Knowledge
Essential
- Literate and numerate
- An understanding of confidentiality involved with post
- 5 GCSEs or
- NVQ2 or equivalent experiential learning
- Standard keyboard skills e.g. RSA2, ECDL, ITQ2
Desirable
- Knowledge of a range of work procedures and practices
- Literacy and Numeracy at Level 2
Experience
Essential
- Experience of working in an office environment
- To have some experience of office procedures, clerical/reception work.
Desirable
- Demonstrable experience of practice and procedures relevant to the area of work
- Experience of working with health records in any capacity
- Knowledge of the Trust PAS system
Skills & Competencies
Essential
- Able to demonstrate inter-personal communication skills
- Able to plan and prioritise effectively
- Good telephone manner
- A team player
- Ability to demonstrate ethical values and attitudes
Desirable
- Ability to motivate others
- Ability to work accurately to meet deadlines under supervision
Person Specification
Qualifications & Knowledge
Essential
- Literate and numerate
- An understanding of confidentiality involved with post
- 5 GCSEs or
- NVQ2 or equivalent experiential learning
- Standard keyboard skills e.g. RSA2, ECDL, ITQ2
Desirable
- Knowledge of a range of work procedures and practices
- Literacy and Numeracy at Level 2
Experience
Essential
- Experience of working in an office environment
- To have some experience of office procedures, clerical/reception work.
Desirable
- Demonstrable experience of practice and procedures relevant to the area of work
- Experience of working with health records in any capacity
- Knowledge of the Trust PAS system
Skills & Competencies
Essential
- Able to demonstrate inter-personal communication skills
- Able to plan and prioritise effectively
- Good telephone manner
- A team player
- Ability to demonstrate ethical values and attitudes
Desirable
- Ability to motivate others
- Ability to work accurately to meet deadlines under supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
