Post Grad Administrator

Job summary

To provide an efficient, comprehensive and confidential administrative support service to the Postgraduate administration team and Medical Education Department, to ensure that all administrative duties required to manage and maintain Junior /Trainee Doctors across theTrust are delivered professionally and timely

Main duties of the job

• Assist with the processing of study leave applications for trainees, consultants and SASGs, to include recording accurate information in study leave databases and preparation of forms and helping coordinate their progress through the approval and reimbursement processes.
• To update and maintain a data base of Educational Supervisors and clinical Supervisors ensuring training is up to date
• To develop and maintain a locally employed doctor ( LED) data base
• To organise weekly Grand Round administering a programme of multi-disciplinary Grand Round meetings. To Plan the programme and recruit speakers / presenters; book venue; arrange publicity.
• To provide administrative assistance to support of Foundation doctors' training programmes, Foundation documentation and progress monitoring, including e-portfolios.Assist in setting up, maintaining, and troubleshooting e-portfolios
• To update trainee and supervisor records for Trainer Census.
• Assist in the organisation & attendance records for Foundation teaching.
• To be responsible for booking PGME Centre's lecture theatre and seminar rooms for both PGME and other departments' use, keeping accurate and up to date records for PGME team as part of cross covering the centre's facilities.
• To organise weekly Grand Round administering a programme of multi-disciplinary Grand Round meetings. To Plan the programme and recruit speakers / presenters; book venue; arrange publicity.

About us

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark's Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.