Pharmacy Invoicing Officer

Job summary

Responsible for processing invoices for medicines from suppliers such as pharmaceutical companies and wholesalers

Uses the CMM Pharmacy computer system to processes invoices

Liaises with suppliers and accounts payable to sort out any queries regarding invoices

Other administrative duties

Main duties of the job

Regular working relationships with all pharmacy purchasing and distribution staff.

Routinely processes complex invoicing information from suppliers and updates the pharmacy CMM system appropriately

Provides Principal Pharmacist - Patient Services & Purchasing with invoicing details when and where required

Provides Principal Pharmacist - Patient Services & Purchasing with end of month finance data e.g. cross charging information and item ranking reports.

Communicates regularly with pharmaceutical suppliers to the Trust on invoice queries and pricing disputes.

Ensures that medicines procured within the Trust are paid at the correct contract price using the CMM pharmacy system and the NHS Purchasing and Supply Agency's electronic catalogue as references.

Identifies any invoicing errors and arranges for a credit note to be issued by the supplier.

Ensures that the Trust is reimbursed by the contracted supplier for any off-contract purchases due to supply problems.

Preparation and collation of financial management, summary data including reconciliation and balances.

Communicates regularly with the Finance Department on pharmacy invoicing issues.

Deals with frequent and varied queries both in person and by telephone.

Communicates with Trust's Buying team on stock and non-stock requisition issues.

About us

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark's Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.