Payroll Officer

Job description

Job responsibilities

Key Responsibilities

• Payroll Processing

Sound knowledge of Payroll, and Expenses function. Sound knowledge of NHS and trust policies on pay. Sound knowledge of Tax, National Insurance, Statutory Maternity Pay, Statutory Adoption Pay, Statutory Paternity Pay, and Pensions legislation.

An in-depth understanding of Payroll procedures.

In depth knowledge of the integrated payroll system (ESR) and how it impacts on the Financial and Human Resource systems.

Understanding of employment law whereby it impacts on Payroll and HR such as salary overpayments in accordance with the Employment Rights Act.

Is required to be aware of changes to payroll legislation. An example would be shared parental leave legislation.

Analyses and investigates highly complex queries across weekly/monthly pay frequencies whereby overpayments have occurred. This will include manual re-calculations of pay outside of the ESR payroll system for Tax, National Insurance, Statutory Maternity Pay, Statutory Adoption Pay, Statutory Paternity Pay and Pension contributions. Will decide on recovery of overpayment via gross or net method of recovery.

Assists and trains new members of staff on payroll procedures. Will include training on the payroll system ESR, Meantime, and Qtax systems.

• Payroll Planning

Has responsibility for planning Payroll services across their payroll on a weekly and monthly basis for the financial year ahead. This would include planning their payrolls workload around the separate requirements of Human Resources on an ongoing basis.

Will assist with specific projects on top of own work schedule, which impact across the department or trust to improve efficiency. One example is the roll out of health roster across the trust.

• Communication

Provide and receive highly complex and confidential information from staff, senior managers and external bodies such as HMRC, Department for Work & Pensions, and The Pensions Regulator. To provide advice and guidance to staff, and senior managers for the correct procedures on statutory compliance on Pay.

This exchange includes interpretation of the highly complex Whitley Medical & Dental and Agenda for Change terms and conditions of pay.

Able to demonstrate a high level of interpersonal, communication and negotiation skills in particular with regard to highly emotive and sensitive situations such as large salary overpayments.

Sound knowledge and understanding of Taxation, National Insurance, and Statutory Maternity/Paternity/Adoption pay.

Provides non clinical advice to clients when dealing with employees pay.

• Payroll Policy

Will assist with developing Payroll policies and procedures and ensure they meet the requirements and objectives across the trust, including advice on best practice and to promote a consistent approach. One example is the Payroll procedures Policy for all management across the trust.

Will assist in reviewing trust policies that affects statutory payments. One example is the Absence Policy which affects Statutory Sick Pay. Will contribute to HR strategy on matters affecting pay and conditions that affect either an area of the work force or the entire trust.

Will assist with the implementation of national policy issued by NHS Employers, HMRC, NHS Pensions and The Pensions Regulator on pay, and pensions matters and ensure they are applied. Work is managed within policies and procedures.

Assist with regular reviews/amendments of Payroll processes on ESR in order to comply with the recommendations provided by internal/external audit. Current review of the bank payroll and the interfaces between the nurse rostering system and ESR is one example.

• Financial Responsibility

To ensure their allocated Payroll is delivered on time and that all staff are paid accurately. Will raise cheque and CHAPS payments to £5k.

Will provide data on FOI requests relating to pay.

Responsible for providing advice to budget holders on pay matters and to ensure that correct coding for pay costs are attributed to the correct budget.

Expected to provide a positive contribution towards the overall objectives of the Finance Directorate and ensure that the Trusts standing financial instructions are adhered to.

• Systems & Information Management

To support with the management of ESR, the national Payroll/HR system. This will include highlighting any software errors to the Payroll Team Leader requiring investigation to conclusion. Inputs payroll data to ESR. Creates excel spread sheets to load payroll data to ESR via WEB ADI.

Completes annual salary surveys on staff as requested by the Office of National Statistics.

To Liaise with Human Resources, Workforce and Finance with regards to changes in ESR functionality. To ensure that all salary overpayments are entered to the salary overpayment register.

Standard keyboard skills are essential for speed and accuracy of payroll data, and switching between various applications used.

Person Specification

Knowledge of Excel

Essential

• Basic Knowledge of Excel

Desirable

• Advanced Knowledge of Excel with ADI experience

NHS terms and conditions Knowledge

Essential

• NHS terms and conditions Knowledge

Previous Payroll experience

Essential

• Previous Payroll experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

London North West University Healthcare NHS Trust

Address

Ealing Hospital

London

UB1 3HW

Employer's website

https://www.lnwh.nhs.uk (Opens in a new tab)