Job summary
The undergraduate placement would work in conjunction with the Network Managers to support in the day to day delivery of the Network goals. It is a "learning role" allowing the placement to put into practice skills learnt within their degree programme as well as learn transferrable skills for future employment.
The role would be undertaking tasks under supervision of and with the support of the Network Manager. They would also support day to day administration tasks, data collection and analysis, financial management and project management.
Main duties of the job
To lead a Network project, under supervision from the Senior Network Manager
To support data collection and analysis
To support the financial management of the Networks including procurement of items, invoice management
To work closely with the Networks teams to achieve the Networks goals
To engage and liaise with stakeholders on Network matters
To present a professional, welcoming and helpful image to staff, other organisations and the public.
To ensure the effective and appropriate management of meetings dealing with correspondence including emails and dealing with telephone and other enquiries.
To assist in regional events - conferences, self-assessments, seminars and meetings, arranging venues, hospitality and distributing any relevant documentation.
About us
We are a small but busy team and are looking for an undergraduate placement to support us with a range of tasks and projects. You will support the Senior Network Managers with the day to day running of the Networks as well as taking a lead on a project.
Job description
Job responsibilities
In addition to the above duties you will also:
Engagement
Work closely with the
EMSN, EMCCN & EMMTN Manager, Medical Leads Nurse Leads, Education Leads and Administration team.
Network stakeholders
Administration
To ensure that all paperwork is efficiently and effectively dealt with; ensuring all necessary paperwork is available when required.
To support preparation of meeting documents.
To be able to take notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.
To maintain an awareness of ongoing issues in order to be able to chase up actions prior to meetings taking place.
Take clear precise telephone messages
Ensure all communication is dealt with in a timely, efficient manner and deadlines are met.
To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times.
To assist with the development and maintenance of the network website
Any other reasonable duties allocated by the Network Managers within the level of responsibilities and scope of the post as may be required
Job description
Job responsibilities
In addition to the above duties you will also:
Engagement
Work closely with the
EMSN, EMCCN & EMMTN Manager, Medical Leads Nurse Leads, Education Leads and Administration team.
Network stakeholders
Administration
To ensure that all paperwork is efficiently and effectively dealt with; ensuring all necessary paperwork is available when required.
To support preparation of meeting documents.
To be able to take notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.
To maintain an awareness of ongoing issues in order to be able to chase up actions prior to meetings taking place.
Take clear precise telephone messages
Ensure all communication is dealt with in a timely, efficient manner and deadlines are met.
To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times.
To assist with the development and maintenance of the network website
Any other reasonable duties allocated by the Network Managers within the level of responsibilities and scope of the post as may be required
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent in English and Maths grade C or above
- On a current degree programme
- Competent in Microsoft Office
Desirable
- ECDL
- Microsoft Office Qualification
Knowledge
Essential
- Strong oral and written communication skills
- Excellent telephone manner
- High level of integrity and professionalism
- Positive attitude and commitment.
- Able to work with people at all levels
Experience
Essential
- Experience of working in an administrative/secretarial role.
Attributes
Essential
- A proactive approach to work duties, with the ability to work independently as well as part of a team.
Desirable
- Possess a flexible, enthusiastic and positive attitude.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent in English and Maths grade C or above
- On a current degree programme
- Competent in Microsoft Office
Desirable
- ECDL
- Microsoft Office Qualification
Knowledge
Essential
- Strong oral and written communication skills
- Excellent telephone manner
- High level of integrity and professionalism
- Positive attitude and commitment.
- Able to work with people at all levels
Experience
Essential
- Experience of working in an administrative/secretarial role.
Attributes
Essential
- A proactive approach to work duties, with the ability to work independently as well as part of a team.
Desirable
- Possess a flexible, enthusiastic and positive attitude.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
