Human Resources Administrator
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Job summary
As a member of a multi-skilled centralised HR team the post holder will support the delivery of a responsive and efficient HR shared service to all staff, managers and prospective employees on a range of employment related matters.
To deal with queries relating to salary, pensions, Terms and Conditions, Epay and Epay HR forms and ESR in a professional and timely manner, in person, via telephone and email communication.
Working closely alongside other departments, in particular Recruitment, Finance and Central Resourcing. Develop and maintain effective working relationships with external providers including Payroll and Pensions, Occupational Health, ESR Team, ePay Administration Team
Main duties of the job
Collate and input payroll/HR information for the Electronic Staff Record (ESR) system accurately and in accordance with agreed timescales for the monthly payroll.
To deal with queries relating to salary, pensions, Terms and Conditions, Epay and Epay HR forms and ESR in a professional and timely manner, in person, via telephone and email communication.
Responds to queries relating to a wide variety of HR issues.
Responsible for the administration of all Maternity, Paternity and Adoption requests received in the Trust and forthe administration of all the Trust's retirement award process in line with current guidance.
Support the long service and chief commendation awards, including providing reports and administration support to the process.
To provide administrative support to the HR Team in respect of typing letters, servicing meetings including taking notes/formal minutes at HR meetings including Trade Union Comms meeting and employee relations hearings and appeals, photocopying, scanning and filing.
To receive and distribute routine HR information/reports (such as workforce plans, sickness absence spreadsheets) to line managers as determined by Trust policy and procedure.
Responsible for the creation and issuing of ID Badges in line with GDPR and other policies.
About us
To undertake assigned HR projects and complete work allocated by the Deputy Director of Human Resources & OD, the Head of HR and the Corporate HR Business Partner.
Participate in developing, reviewing and formatting workforce policies/procedures and guidance and comment on the revisions/development of workforce policies and procedures.
To participate in the preparation/administration of gathering and organising data to produce reports for the purposes of internal and external audits.
Participate in self development activities to continually improve performance.
To take an active part in providing support to the workforce team at manager 'drop in' sessions / training events on a selection of employment topics e.g. managing sickness, disciplinary/grievance issues, Epay mileage and HR Epay forms etc and arrange and collate Retire and Return applications to put forward to a panel to review.
To log exit interviews within ESR to ensure the information is recorded for the Workforce Metrics report on a monthly basis.
To provide Starter and Leaver reports to IM&T on a weekly basis and collate information to put forward to respond to FOI requests.
To send payroll cut off reminders to ensure fewer delays with forms andrespond to queries in relation to Section 2 and annex 5 payments.
Details
Date posted
09 February 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£25,147 to £27,596 a year per annum
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
335-A-1380
Job locations
Horizon Place
Nottingham
NG8 6PY
Employer details
Employer name
East Midlands Ambulance Service NHS Trust
Address
Horizon Place
Nottingham
NG8 6PY
Employer's website
https://www.emas.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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