Job summary
We are seeking an organised and proactive People & Organisational Development (P&OD) Assistant to provide high-quality administrative support to the P&OD Directorate.
Working closely with the Head of Employee Relations and the Wider Employee Relations Team. You will support key P&OD processes, including Subject Access Requests, P&OD Data Management, policy support, and Employee Relations procedures. You will also serve as the first point of contact for P&OD-related queries, helping ensure efficient service and a positive staff experience.
Essential Criteria
- GCSE (or equivalent) in English
- Proven administrative experience in a busy office environment
- Strong communication skills and excellent attention to detail
- Confidence using Microsoft Office (Word, Excel, Outlook)
- Ability to manage competing priorities and handle sensitive information discreetly
Desirable:
- Experience in HR / People & OD
- Experience using HR systems (e.g. ESR)
- CIPD qualification or willingness to work towards one
Main duties of the job
- Provide comprehensive administrative support, including minute-taking, transcription, correspondence and record keeping
- Maintain and update P&OD trackers, systems and reports (including sickness absence data)
- Support formal processes such as disciplinary, grievance and appeal hearings
- Organise meetings and prepare documentation in line with Trust policies and timelines
- Support P&OD projects, audits, training logistics and policy updates
- Handle sensitive information and confidentially, and in line with data protection requirements
About us
South London and Maudsley NHS Foundation Trust (SLaM) provide the widest range of NHS mental health services in the UK as well as substance misuse services for people who are addicted to drugs and alcohol.
We work closely with the Institute of Psychiatry, Psychology and Neuroscience (IoPPN), King's College London and are part of King's Health Partners Academic Health Sciences Centre. There are very few organisations in the world that have such wide-ranging capabilities working with mental illness. Our scope is unique because it is built on three major foundations: care and treatment, science and research, and training.
SLaM employ around 5000 staff and serve a local population of 1.1 million people. We have more than 230 services including inpatient wards, outpatient and community services. You will have access to professional development and learning opportunities, as well as the chance to work alongside world leaders in their fields.
Job description
Job responsibilities
- Provide comprehensive administrative support, including minutetaking, transcription, correspondence and record keeping
- Maintain and update P&OD trackers, systems and reports (including sickness absence data)
- Support formal processes such as disciplinary, grievance and appeal hearings
- Organise meetings and prepare documentation in line with Trust policies and timelines
- Support P&OD projects, audits, training logistics and policy updates
- Handle sensitive information confidentially and in line with data protection requirements
- Support Subject Access Requests
- Undertake any other reasonable administrative and coordination duties.
Job description
Job responsibilities
- Provide comprehensive administrative support, including minutetaking, transcription, correspondence and record keeping
- Maintain and update P&OD trackers, systems and reports (including sickness absence data)
- Support formal processes such as disciplinary, grievance and appeal hearings
- Organise meetings and prepare documentation in line with Trust policies and timelines
- Support P&OD projects, audits, training logistics and policy updates
- Handle sensitive information confidentially and in line with data protection requirements
- Support Subject Access Requests
- Undertake any other reasonable administrative and coordination duties.
Person Specification
Qualifications
Essential
- GCSE (A-C) or equivalent in English
- o CIPD Certificate in Personnel Practice or equivalent HR experience
- Commitment to working towards a relevant HR qualification
Experience
Essential
- Proven administrative and organisational experience in an office environment
- Experience coordinating formal procedures (e.g., hearings, audits)
- Experience using HR systems/databases (e.g., ESR)
Desirable
- Experience in a Human Resources setting
- Experience using HR systems/databases (e.g., ESR)
Knowledge / Skills
Essential
- Strong interpersonal and communication skills
- o Excellent written English and accuracy in transcription
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work under pressure and manage multiple priorities
- Understanding of Data Protection and confidentiality principles
Desirable
- Knowledge of employment law and HR policies
Person Specification
Qualifications
Essential
- GCSE (A-C) or equivalent in English
- o CIPD Certificate in Personnel Practice or equivalent HR experience
- Commitment to working towards a relevant HR qualification
Experience
Essential
- Proven administrative and organisational experience in an office environment
- Experience coordinating formal procedures (e.g., hearings, audits)
- Experience using HR systems/databases (e.g., ESR)
Desirable
- Experience in a Human Resources setting
- Experience using HR systems/databases (e.g., ESR)
Knowledge / Skills
Essential
- Strong interpersonal and communication skills
- o Excellent written English and accuracy in transcription
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work under pressure and manage multiple priorities
- Understanding of Data Protection and confidentiality principles
Desirable
- Knowledge of employment law and HR policies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
