Workforce Transactions and Payroll Coordinator
The closing date is 22 December 2025
Job summary
The Workforce Transactions and Payroll Coordinator provides day-to-day coordination across the HR Transactions and Payroll Control teams, ensuring that workforce changes, leavers and pay-affecting submissions are processed accurately and on time. You will act as a key link between both functions, helping reduce errors, improve data quality and support managers in understanding the processes they need to follow.
The role involves checking HR forms, resolving common transactional issues, and liaising with the Trust's payroll provider (NHS SBS) to ensure information is complete and compliant with Trust policy and payroll deadlines. You will supervise junior colleagues within the team and deputise for the Payroll Control Officers when required. This role is ideal for someone with strong ESR knowledge, excellent attention to detail and the confidence to provide clear, consistent advice to managers and staff.
Main duties of the job
The Workforce Transactions and Payroll Coordinator supports the smooth delivery of workforce changes, leavers and pay-impacting submissions across HR Transactions and Payroll Control. You will check forms for accuracy and policy compliance, resolve common issues, and provide clear guidance to managers on terms and conditions, approval flows and payroll cut-off requirements.
You will coordinate day-to-day activity across both teams, helping ensure information is complete, timely and ready for submission to the Trust's payroll provider. The role includes supervising junior colleagues, supporting their development, and acting as a first point of contact for routine escalations or delays. You will also deputise for Payroll Control Officers when required.
A key part of the role is providing confident advice on parenting-related leave processes, ensuring managers and staff understand entitlements and required documentation. You will help improve data quality by identifying recurring issues, maintaining accurate records, and supporting updates to SOPs, templates and guidance.
To succeed, you will need strong ESR knowledge, excellent attention to detail, and the ability to communicate clearly with managers and colleagues across HR, Finance and Payroll.
About us
You will be joining a newly developing, integrated Workforce Transactions and Payroll Control function that is focused on delivering reliable, accurate and timely workforce changes for the Trust. The team works closely across HR Transactions, Payroll Control and Workforce Information, creating a supportive environment where colleagues share knowledge, problem-solve together and help each other navigate complex processes.
The team ethos is centred on accuracy, consistency and strong customer service. Because you'll be coordinating activity across both HR and payroll pathways, you will work with colleagues who are committed to improving how information flows through ESR and to reducing repeat errors and delays. It's a collaborative group where everyone plays a role in strengthening processes and ensuring staff are paid correctly and on time.
As part of South London and Maudsley, you will benefit from flexible working arrangements, development opportunities and access to a wide range of staff support and wellbeing initiatives. This role offers the chance to build your expertise in HR Transactions, payroll controls and ESR, while contributing directly to a more resilient and coordinated workforce administration service.
Details
Date posted
08 December 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
£37,259 to £45,356 a year per annum inclusive of HCAS
Contract
Permanent
Working pattern
Full-time
Reference number
334-NCL-7645947-DP
Job locations
Blue Star House
244 Stockwell Road, Brixton
London
SW9 9SP
Employer details
Employer name
South London and Maudsley NHS Foundation Trust
Address
Blue Star House
244 Stockwell Road, Brixton
London
SW9 9SP
Employer's website
https://www.slam.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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