Job summary
o The postholder will play a key role in the Centre's operational management and will oversee the work of the administrative team. o The Business and Administrative Lead will work with the Centre's senior clinical leaders to develop and implement workplans and activities across all areas of the Centre's work, taking an important role in the Centre's business, digital and financial planning.o We would like to appoint a person who shares our values, aims and possesses excellent administrative, financial and business skills.
Main duties of the job
o The postholder will work with the Centre leadership team to ensure effective and efficient service delivery including training, licenses and invoicing across the teams. This is a valued role within the centre, integral to day to day functioning and project planning.o The role will suit an organised individual with the ability to prioritise and plan work whilst remaining focussed on the values and aims of the Centre.
About us
About our locations:Michael Rutter Centre based on the Maudsley Hospital site (headquarters)Our Trust headquarters is located at Denmark Hill less than 5 minutes from the train station (zone 2) and is within walking distance from the beautiful green spaces of Ruskin Park and the vibrant high-street that offers great shopping opportunities and with a wide range of restaurants. (Due to move to the Pears Maudsley Children and Young People (PMCYP) at the Maudsley Hospital in late 2025/early 2026)
Flexible Working:As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage. In this role you will be able to work Monday to Friday in the time frames from 8am to 6pm, giving you the very best of good work life balance. (This may include working early mornings, later evenings or Saturdays as part of the core working hours/working pattern for this post)
Job description
Job responsibilities
Support the Centres service strategic and business planning processes Develop and sustain information systems that capture accurate information and deliver reports on activity, income and expenditure and provide future forecasts To work with relevant managers in commissioning agencies, local authorities and provider organisations nationally and internationally to ensure that all agreements remain both relevant and current. Implement skilled and facilitative financial management support to enable the efficient management of resources. Manage day to day invoicing and expenditure across all financial systems for the service assisted by the Centres administrative staff Work with leadership team, finance departments within SLAM and KCL to ensure shared understanding of financial issues and that agreed strategies to meet financial targets are implemented. Provide overall management of the Centre for Parent and Child Support website and social media resources Responsibility for management of administrative team across the Centre This is a non-clinical role however the postholder will be expected to support and influence both clinical and non-clinical policy and procedures with the clinical leads for each area of work.
Job description
Job responsibilities
Support the Centres service strategic and business planning processes Develop and sustain information systems that capture accurate information and deliver reports on activity, income and expenditure and provide future forecasts To work with relevant managers in commissioning agencies, local authorities and provider organisations nationally and internationally to ensure that all agreements remain both relevant and current. Implement skilled and facilitative financial management support to enable the efficient management of resources. Manage day to day invoicing and expenditure across all financial systems for the service assisted by the Centres administrative staff Work with leadership team, finance departments within SLAM and KCL to ensure shared understanding of financial issues and that agreed strategies to meet financial targets are implemented. Provide overall management of the Centre for Parent and Child Support website and social media resources Responsibility for management of administrative team across the Centre This is a non-clinical role however the postholder will be expected to support and influence both clinical and non-clinical policy and procedures with the clinical leads for each area of work.
Person Specification
Qualifications
Essential
- Relevant Degree or Professional Qualification or Equivalent Experience (A)
Desirable
- CMS/DMS in NHS Management or other management qualifications (A)
- Management qualification, management training course completion or line management experience
Experience
Essential
- Experience of project management and planning in the NHS or social care (A & I)
- Experiencing of budget planning and forecasting (A, I & T)
Desirable
- Experience of managing a web-based resource or social media (A & I)
Knowledge/Skills
Essential
- Proficient use of Microsoft Outlook, Word, Excel and PowerPoint (A & T)
- Excellent numerical skills and ability to interpret data (A & T)
- Strong planning and organisational skills (A & I)
- Able to multitask, juggling several projects at the same time (A & I)
Desirable
- Ability to think strategically, to plan, implement and review (A & I)
Person Specification
Qualifications
Essential
- Relevant Degree or Professional Qualification or Equivalent Experience (A)
Desirable
- CMS/DMS in NHS Management or other management qualifications (A)
- Management qualification, management training course completion or line management experience
Experience
Essential
- Experience of project management and planning in the NHS or social care (A & I)
- Experiencing of budget planning and forecasting (A, I & T)
Desirable
- Experience of managing a web-based resource or social media (A & I)
Knowledge/Skills
Essential
- Proficient use of Microsoft Outlook, Word, Excel and PowerPoint (A & T)
- Excellent numerical skills and ability to interpret data (A & T)
- Strong planning and organisational skills (A & I)
- Able to multitask, juggling several projects at the same time (A & I)
Desirable
- Ability to think strategically, to plan, implement and review (A & I)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
