Job summary
A vacancy has opened up for someone to join our Accounts Payable team at South London and Maudsley NHS Foundation Trust in the post of Accounts Payable Supervisor.
The successful candidate will be part of a busy Accounts Payable team that are responsible for processing purchases invoices received by the Trust.
To ensure Accounts Payable documentation is processed accurately and promptly enabling the Trust to pay all monies due in line with NHS payment policy.
The post holder will support the management of a comprehensive accounts payable function.
This role requires remote working from home mainly.
Main duties of the job
The postholder is responsible for overseeing the day to day work of the payments team of 4, assisting the Accounts Payable Manager in planning and reviewing the workload of the team on an ongoing basis to ensure that suppliers' invoices and non employees' expenses are processed in accordance with finance procedures, Standing Financial Instructions and the Public Sector Payment Policy.
To ensure that invoices input on the computerised purchase ledger system are fully checked, and that VAT has been correctly treated and the Contracted Out Services rules for VAT has been correctly interpreted.
About us
By coming to work at South London and Maudsley NHS Foundation Trust(SLaM), you will gain experience of being part of an organisation with a rich history and international reputation in mental health care. You will have access to professional development and learning opportunities and have the chance to work alongside people who are world leaders in their field. SLaM delivered more than 14,000 training experiences in 2014: providing an extensive range of learning opportunities for staff at all levels. In addition, our working relationship with King's Health Partners allows those working at the Trust to get involved in academic research.
Job description
Job responsibilities
1) Responsible for ensuring that suppliers invoices are processed in accordance with finance department procedures and standing financial instructions of the relevant organisation.
2) Undertaking the weekly payment runs by Bacs and providing cover for the payments team when required which will include inputting invoices onto the purchase ledger system.
3) Responsible for dealing with payment queries from suppliers and finance or non finance staff, these can be complex in nature and can be contentious.
4) Responsible for analysing and investigating payment queries which may be complex, identifying and resolving errors.
5) Responsible for identifying and pursuing overpayments to creditors, maintaining up to date records of progress made.
6) Responsible for maintaining up to date procedure notes for the payments section and for proposing changes and improvements to these procedures. Implements procedures within the payments team.
7) Responsible for ensuring that adequate controls exist to eliminate fraudulent and unauthorised payments.
8) Responsible for maintaining the standing data in respect of creditors of the Trust.
9) Responsible for reviewing the daily post coming into the department and allocating this to the payments team prioritising urgent payments.
10) Required to deputise for the Accounts Payable Manager when necessary.
Job description
Job responsibilities
1) Responsible for ensuring that suppliers invoices are processed in accordance with finance department procedures and standing financial instructions of the relevant organisation.
2) Undertaking the weekly payment runs by Bacs and providing cover for the payments team when required which will include inputting invoices onto the purchase ledger system.
3) Responsible for dealing with payment queries from suppliers and finance or non finance staff, these can be complex in nature and can be contentious.
4) Responsible for analysing and investigating payment queries which may be complex, identifying and resolving errors.
5) Responsible for identifying and pursuing overpayments to creditors, maintaining up to date records of progress made.
6) Responsible for maintaining up to date procedure notes for the payments section and for proposing changes and improvements to these procedures. Implements procedures within the payments team.
7) Responsible for ensuring that adequate controls exist to eliminate fraudulent and unauthorised payments.
8) Responsible for maintaining the standing data in respect of creditors of the Trust.
9) Responsible for reviewing the daily post coming into the department and allocating this to the payments team prioritising urgent payments.
10) Required to deputise for the Accounts Payable Manager when necessary.
Person Specification
Experience
Essential
- At least 3 years extensive experience working in NHS AP Team
- Experience of using computerised purchase ledger
Desirable
- Significant experience of working in NHS AP Team
Knowledge
Essential
- Detailed knowledge and understanding of accounting procedures including computerised financial purchase ledger systems.
- Understanding of NHS VAT rules
Desirable
- NHS Accounting experience
Qualifications
Essential
- Foundation level AAT qualification or equivalent experience
Person Specification
Experience
Essential
- At least 3 years extensive experience working in NHS AP Team
- Experience of using computerised purchase ledger
Desirable
- Significant experience of working in NHS AP Team
Knowledge
Essential
- Detailed knowledge and understanding of accounting procedures including computerised financial purchase ledger systems.
- Understanding of NHS VAT rules
Desirable
- NHS Accounting experience
Qualifications
Essential
- Foundation level AAT qualification or equivalent experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
