Job summary
To provide a comprehensive, efficient, and effective administrative service to the Lambeth Community Living Well Centre (LWC) teams. The teams comprise of the Psychiatrists, Administrators, Therapists, CPN's, Social workers, Support worker and Occupational Therapist and Psychologist, you will be a vital part of the team and contribute to the innovations and enhancement of team.
Main duties of the job
To provide a comprehensive, efficient, and effective administrative service to the Lambeth Community Living Well Centre (LWC) teams. The teams comprise of the Psychiatrists, Administrators, Therapists, CPN's, Social workers, Support worker and Occupational Therapist and Psychologist, you will be a vital part of the team and contribute to the innovations and enhancement of team.
Our ideal Administrator will have some experience working in a clinical team or similar, be passionate about exceptional customer service, have excellent communication and organisational skills, demonstrate brilliant time keeping and reliability, have attention for detail, be a committed and honest individual who always works to very high standards, be an ambitious and motivated individual who is always looking to upskill and work on their own initiative.
About us
Who We Are
South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark.
We are committed to provide a high quality and specialist care to our service users and we are recognised for our care and treatment we provide. The Care Quality Commission already rates our services as 'good'.
Our Statement of Purpose
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I'm going to do is at the heart of everything we do. When you join us, you'll be part of something special.
Job description
Job responsibilities
- Support service related projects with the CSL and the BM.
- Assist the service with monitoring, updating and reporting comprehensive service related activity data.
- Responsible for checking of funding arrangements for all care options within the service
- Co-ordinate day to day admin support for the service and assist with the development of administrative processes.
- To participate in any training and developmental needs as required by the CSL and the BM.
- Support the service wide administrative cover arrangements.
- In conjunction with the service lead complete the service E-roster in a timely manner ensuring that data is collected and submitted.
- Process e-procurements requests, petty cash and agency staffing.
- Organising meetings and distribution of minutes, agenda and any other related materials.
- Supporting with the recruitment and selection of junior administrate staff as and when required.
Job description
Job responsibilities
- Support service related projects with the CSL and the BM.
- Assist the service with monitoring, updating and reporting comprehensive service related activity data.
- Responsible for checking of funding arrangements for all care options within the service
- Co-ordinate day to day admin support for the service and assist with the development of administrative processes.
- To participate in any training and developmental needs as required by the CSL and the BM.
- Support the service wide administrative cover arrangements.
- In conjunction with the service lead complete the service E-roster in a timely manner ensuring that data is collected and submitted.
- Process e-procurements requests, petty cash and agency staffing.
- Organising meetings and distribution of minutes, agenda and any other related materials.
- Supporting with the recruitment and selection of junior administrate staff as and when required.
Person Specification
Qualifications
Essential
- oSecretarial qualification or demonstrable experience
- oGood standard of general education including English and Mathematics
- oDeveloping and implementing administrative systems
- oSupporting data collection
- oProficient in Microsoft Outlook, Word, Excel and Power point
Knowledge and Skills
Essential
- Ability to interpret and follow written guidelines
- Proficient Audio/Copy typing skills (at least 55WPM)
- Conference / Event Organising
- Ability to liaise and work with all levels of staff
Desirable
- An understanding of Electronic Patient Journey System
Experience
Essential
- Previous secretarial/PA experience
- Handling confidential information
- Developing and implementing administrative systems
- Supporting data collection
Desirable
- Worked in an NHS environment
- Experience of working with mental health patients
Person Specification
Qualifications
Essential
- oSecretarial qualification or demonstrable experience
- oGood standard of general education including English and Mathematics
- oDeveloping and implementing administrative systems
- oSupporting data collection
- oProficient in Microsoft Outlook, Word, Excel and Power point
Knowledge and Skills
Essential
- Ability to interpret and follow written guidelines
- Proficient Audio/Copy typing skills (at least 55WPM)
- Conference / Event Organising
- Ability to liaise and work with all levels of staff
Desirable
- An understanding of Electronic Patient Journey System
Experience
Essential
- Previous secretarial/PA experience
- Handling confidential information
- Developing and implementing administrative systems
- Supporting data collection
Desirable
- Worked in an NHS environment
- Experience of working with mental health patients
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
South London and Maudsley NHS Foundation Trust
Address
Lambeth LWC Community Teams
Lambeth Community Teams based in Brixton and Streatham
London
SW9 6AA
Employer's website
https://www.slam.nhs.uk/ (Opens in a new tab)
