Job summary
Additional support is required at Quality Trusted Solutions (QTS) to support the administration and updating of the Computer Aided Facilities Management (CAFM) to ensure it is representative of the managed estate.
CAFM experience is essential.
The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.
Main duties of the job
Responsibilities include:
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Manages the asset register to ensure it is up to date, accurate, and complete to enable the successful delivery of planned maintenance activities. This includes for instance, and as required: uploading data; recording site openings or closures; adding, amending, or decommissioning physical assets.
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Produces regularly scheduled reports and dashboards to support the operational management and monitoring of the Hard FM service delivery. Further ad-hoc reports, analysis of data and/or trends relating to the CAFM system data, are also produced as required.
About us
Quality Trusted Solutions (QTS) are a wholly-owned subsidiary of Central and North West London NHS Foundation Trust (CNWL).
Formally CNWL's in-house estates and facilities department, following incorporation as a limited liability partnership (LLP) in November 2017, we offer a comprehensive range of estates and facilities management services and products to our clients.
Despite being owned by an NHS organisation, all applicants should be aware that new employees are appointed onto QTS's employment terms and conditions which differ from Agenda for Change. This includes differences to key areas such as pension type and holiday entitlement. For more information, please reach out to a member of our HR & People team at QTS.
Job description
Job responsibilities
Other responsibilities include:
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Supporting the management of users, roles and accounts. This includes adding, removing, and managing permissions for users of the system, e.g., QTS staff, suppliers and contracted staff going to sites.
Job description
Job responsibilities
Other responsibilities include:
-
Supporting the management of users, roles and accounts. This includes adding, removing, and managing permissions for users of the system, e.g., QTS staff, suppliers and contracted staff going to sites.
Person Specification
Knowledge & Qualifications
Essential
- Educated to degree level or able to demonstrate having produced work to equivalent academic range
Previous experience
Essential
- Demonstrable knowledge and experience working within a healthcare environment, preferably NHS or Mental Health Services
- Demonstrable technical knowledge and experience managing estates maintenance services
- Experience of managing services and monitoring to meet Key Performance Indicators (KPIs)
- Must have experience in use of CAFM (Computer-Aided Facilities Management) system
Skills & Knowledge
Essential
- Strong ability and in-depth knowledge of CAFM (Computer-Aided Facilities Management) system
- Necessary knowledge and experience of Hard FM to appropriately deliver the service and manage stakeholder expectations and contractor input.
Other requirements
Essential
- Able to evidence high levels of self-motivation and an ability to work independently while remaining within a team structure
- Ability to work well under limited supervision
Person Specification
Knowledge & Qualifications
Essential
- Educated to degree level or able to demonstrate having produced work to equivalent academic range
Previous experience
Essential
- Demonstrable knowledge and experience working within a healthcare environment, preferably NHS or Mental Health Services
- Demonstrable technical knowledge and experience managing estates maintenance services
- Experience of managing services and monitoring to meet Key Performance Indicators (KPIs)
- Must have experience in use of CAFM (Computer-Aided Facilities Management) system
Skills & Knowledge
Essential
- Strong ability and in-depth knowledge of CAFM (Computer-Aided Facilities Management) system
- Necessary knowledge and experience of Hard FM to appropriately deliver the service and manage stakeholder expectations and contractor input.
Other requirements
Essential
- Able to evidence high levels of self-motivation and an ability to work independently while remaining within a team structure
- Ability to work well under limited supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
