CAFM Operative

Central and North West London NHS Foundation Trust

This job is now closed

Job summary

Additional support is required at Quality Trusted Solutions (QTS) to support the administration and updating of the Computer Aided Facilities Management (CAFM) to ensure it is representative of the managed estate.

CAFM experience is essential.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

Main duties of the job

Responsibilities include:

Ensuring that the correct asset information and retrospective PPMs are in place for all sites.

Manages the asset register to ensure it is up to date, accurate, and complete to enable the successful delivery of planned maintenance activities. This includes for instance, and as required: uploading data; recording site openings or closures; adding, amending, or decommissioning physical assets.

Produces regularly scheduled reports and dashboards to support the operational management and monitoring of the Hard FM service delivery. Further ad-hoc reports, analysis of data and/or trends relating to the CAFM system data, are also produced as required.

Attends mandatory training and any other training appropriate to the role. This is to maintain existing and develop new skills as required to carry out the work.

About us

QTS operates as a wholly owned subsidiary of Central and North West London NHS Foundation Trust (CNWL). Established in 2018, QTS provides a broad range of Estates and Facilities services, spanning strategic operational delivery through to estates maintenance and repairs, primarily within mental health and community healthcare settings.

Date posted

24 October 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£54,320 to £60,981 a year pa inc HCAS

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

333-C-HQ-0751

Job locations

350 Euston Road

London

NW1 3AX

Job description

Job responsibilities

Other responsibilities include:

Flags areas identified as non-compliant, such as where tasks or documentation are not completed, for review to the appropriate Hard FM team member.

Supporting the management of users, roles and accounts. This includes adding, removing, and managing permissions for users of the system, e.g., QTS staff, suppliers and contracted staff going to sites.

Acts as a point of contact for users of CAFM within QTS. Troubleshoots and resolves issues where possible. Escalates as appropriate to CAFM system supplier to resolve any faults or errors in a timely manner.

Job description

Job responsibilities

Other responsibilities include:

Flags areas identified as non-compliant, such as where tasks or documentation are not completed, for review to the appropriate Hard FM team member.

Supporting the management of users, roles and accounts. This includes adding, removing, and managing permissions for users of the system, e.g., QTS staff, suppliers and contracted staff going to sites.

Acts as a point of contact for users of CAFM within QTS. Troubleshoots and resolves issues where possible. Escalates as appropriate to CAFM system supplier to resolve any faults or errors in a timely manner.

Person Specification

Knowledge & Qualifications

Essential

Educated to degree level or able to demonstrate having produced work to equivalent academic range

Previous experience

Essential

Demonstrable knowledge and experience working within a healthcare environment, preferably NHS or Mental Health Services
Demonstrable technical knowledge and experience managing estates maintenance services
Experience of managing services and monitoring to meet Key Performance Indicators (KPIs)
Must have experience in use of CAFM (Computer-Aided Facilities Management) system

Skills & Knowledge

Essential

Strong ability and in-depth knowledge of CAFM (Computer-Aided Facilities Management) system
Necessary knowledge and experience of Hard FM to appropriately deliver the service and manage stakeholder expectations and contractor input.

Other requirements

Essential

Able to evidence high levels of self-motivation and an ability to work independently while remaining within a team structure
Ability to work well under limited supervision

Person Specification

Knowledge & Qualifications

Essential

Educated to degree level or able to demonstrate having produced work to equivalent academic range

Previous experience

Essential

Demonstrable knowledge and experience working within a healthcare environment, preferably NHS or Mental Health Services
Demonstrable technical knowledge and experience managing estates maintenance services
Experience of managing services and monitoring to meet Key Performance Indicators (KPIs)
Must have experience in use of CAFM (Computer-Aided Facilities Management) system

Skills & Knowledge

Essential

Strong ability and in-depth knowledge of CAFM (Computer-Aided Facilities Management) system
Necessary knowledge and experience of Hard FM to appropriately deliver the service and manage stakeholder expectations and contractor input.

Other requirements

Essential

Able to evidence high levels of self-motivation and an ability to work independently while remaining within a team structure
Ability to work well under limited supervision

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information