Job summary
An exciting opportunity has arisen within the Medical Workforce Team for the role of Medical Workforce Administrator (Band 3) on a permanent basis.
You should have excellent organisational skills with the ability to work on your own initiative and think calmly and logically under pressure. You should also have excellent interpersonal and communication skills and a positive attitude to maintaining high standards at all times.
This is an ideal opportunity for someone wishing to increase their knowledge of medical staffing across the organisation and gain a greater understanding of medical e Rota/ e Exception Reporting and e Rostering, processes and systems.
The Job Description is awaiting the result of formal evaluation but it is expected to be Band 3; this should be confirmed prior to interview.
Main duties of the job
The Medical Workforce Administrator is a fundamental part of the Medical Workforce Team, providing both colleagues and managers with an excellent service through front-line operational support. The Medical Workforce Administrator is the first point of contact for a wide range of day-to-day medical workforce queries
The post holder will monitor and maintain system workflows for e-Rota design and provide system support as and when required for e-Exception Reporting within the Trust. The current system falling under the remit of the Medical Workforce Administrator is the Skills for Health - DRS4 e Rota system for Resident Doctors in Training and Locally Employed Doctors.
The post holder will deliver rota templates for Resident Doctors and Locally Employed Doctors that maximise the available resource and are compliant with Working Time Regulations (WTR), contractual requirements and local Trust rules.
About us
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/
Person Specification
Qualifications & Training
Essential
- NVQ Level 3 Business Administration or equivalent level of knowledge gained through experience
- e-Rota plan training or equivalent certified or on job training
Knowledge & Skills
Essential
- Knowledge of e Rota systems
- Knowledge of range of administrative processes and procedures
- Knowledge of range of management processes and procedures
- Must be able to demonstrate ability to work in a team environment
- Excellent computer skills, (especially Microsoft Office Suite - Word, Excel, PowerPoint) with the ability to master new applications
- Good organisational skills, and the ability to identify priorities
- Good problem solving and negotiation skills
- Possess excellent written and oral communications skills
- Excellent presentation skills
- Knowledge of ESR (Electronic Staff Record)
- Experience of drafting user guides/training materials
Desirable
- Knowledge of Medical and Dental Terms & Conditions of Service
- Knowledge of techniques for planning, monitoring and controlling projects
Person Specification
Qualifications & Training
Essential
- NVQ Level 3 Business Administration or equivalent level of knowledge gained through experience
- e-Rota plan training or equivalent certified or on job training
Knowledge & Skills
Essential
- Knowledge of e Rota systems
- Knowledge of range of administrative processes and procedures
- Knowledge of range of management processes and procedures
- Must be able to demonstrate ability to work in a team environment
- Excellent computer skills, (especially Microsoft Office Suite - Word, Excel, PowerPoint) with the ability to master new applications
- Good organisational skills, and the ability to identify priorities
- Good problem solving and negotiation skills
- Possess excellent written and oral communications skills
- Excellent presentation skills
- Knowledge of ESR (Electronic Staff Record)
- Experience of drafting user guides/training materials
Desirable
- Knowledge of Medical and Dental Terms & Conditions of Service
- Knowledge of techniques for planning, monitoring and controlling projects
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
