Job summary
For the post holder to provide a robust and comprehensive secretarial and administrative service to the Specialist Palliative care team including the service managers and the medical team.
As such the post holder will act as secretary to the relevant medical staff and support the Team Lead for the Specialist palliative care service.
This is a full time post to be based in South Lakes, at Westmorland Hospital with occasional days at Fairfield Lane, Barrow.
Main duties of the job
1. To provide a full secretarial service for both medical and nursing service, ensuring clinicletters, discharge summaries, medical reports are accurately typed using digital dictationwithin a 5-day turnaround2. To work in close liaison with the specialist palliative care secretary/ medical staff/ team leadclinicians to ensure no Trust targets for patients are breached.3. Deal with incoming and outgoing post as appropriate and in line with Standard OperatingProcedures.4. Ensure all typing of letters etc is done in a strict date order process achieving targets set by thelead nurse and working to the Standard Operating Procedure. Unless otherwise stated by theclinician.
About us
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Job description
Job responsibilities
For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.
Job description
Job responsibilities
For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.
Person Specification
Education and qualifications
Essential
- GCSE Maths and English
- ECDL or recognised typing qualification or relevant experience
- Audiotypwriting or equivalent qualification or experience
Experience
Essential
- Previous administration and/or secretarial experience
- Audio typing experience
Desirable
- Experience of working with a digital dictation system
Skills, ability and knowledge
Essential
- Knowledge of data protection and the requirement for confidentiality
- Evidence of clear communication skills, with the ability to use tact and diplomacy at all times.
- Proficiency in English Language
- Able to work following instruction and procedures
- Ability to work as part of a team and be a supportive team member
Desirable
- Knowledge and use of medical terminology
- Knowledge of the Lorenzo and Emis computer systems
Personal Qualities
Essential
- Self motivated
- Attention to detail
- Co-operative, flexible, enthusiastic approachable and friendly.
- Willingness to adopt new working practices as and when necessary
- Willing to learn
- Ability to travel
Person Specification
Education and qualifications
Essential
- GCSE Maths and English
- ECDL or recognised typing qualification or relevant experience
- Audiotypwriting or equivalent qualification or experience
Experience
Essential
- Previous administration and/or secretarial experience
- Audio typing experience
Desirable
- Experience of working with a digital dictation system
Skills, ability and knowledge
Essential
- Knowledge of data protection and the requirement for confidentiality
- Evidence of clear communication skills, with the ability to use tact and diplomacy at all times.
- Proficiency in English Language
- Able to work following instruction and procedures
- Ability to work as part of a team and be a supportive team member
Desirable
- Knowledge and use of medical terminology
- Knowledge of the Lorenzo and Emis computer systems
Personal Qualities
Essential
- Self motivated
- Attention to detail
- Co-operative, flexible, enthusiastic approachable and friendly.
- Willingness to adopt new working practices as and when necessary
- Willing to learn
- Ability to travel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
