South Tees Hospitals NHS Foundation Trust

Personal Assistant

The closing date is 22 January 2026

Job summary

Full Time 37.5 hours

Please note This role is across South Tees Foundation Trust and North Tees and Hartlepool Trust

An opportunity has arisen for two colleagues to join a team of Executive Assistants (EAs) and Personal Assistants (PA)s who support the Executive Directors and Operational Leadership Team across University Hospitals Tees. This opportunity comes at an exciting time within the University Hospitals Tees.

The role offers a fast-paced environment and a unique perspective into the workings of the University Hospitals Tees. We are therefore keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Executive Director and Operational Leadership teams have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.

The role will report to the Team Leader on a day-to-day basis.

Cross site working is an essential part of the role (at both South Tees Hospitals & University Hospital of North Tees).

Main duties of the job

The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):

Providing secretarial/administrative support to Director(s) including word processing documents, correspondence, reports as requiredManaging the diaries of the Director(s) in an efficient and timely manner;
Prioritising incoming work and bringing to attention essential items for the Director(s)'s action.
Ensure that follow up action is taken as required.
Arranging meetings on behalf of the Director(s)
Logging and processing post and emails for the Director(s)
Being a first point of contact for telephone enquiries
Organising travel for the Director(s)
Order stationery, equipment and services as required and work with finance colleagues to ensure prompt payment of relevant invoices.
Providing support to Directorate and Site Level meetings to ensure that they run as efficiently as possible.

Please note that this vacancy may close when we receive sufficient completed applications.

About us

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management skills. You will be expected to attend the following training sessions:

o Your Leadership Impacto Leading Your Team to Successo Service Improvement for Beginnerso Developing your Service Improvement Skills

The leadership and improvement programme aims to:o Explore leadership within the NHSo Promote Trust values and behaviourso Develop your leadership effectiveness and skillso Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role.

After you complete these three and a half days of training you will be able to explore further leadership and improvement training opportunities. We also offer further in-house courses and bitesize programmes through our Leadership and Improvement Team.

Date posted

15 January 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

328-CP-7157759

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Job description

Job responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Person Specification

Knowledge & Skills

Essential

Advanced knowledge of MS Office Suite.
Thorough understanding of administrative procedures.
Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
Working knowledge of filing/data systems including records management.
Ability to work on own initiative and self-manage workload.
Able to organise multidisciplinary meetings and events.
Excellent management and communication skills and knowledge.
Analysing information from numerous sources.
Advanced IT/keyboard Skills.
Complex diary management.
Ability to adapt rapidly to a changing complex environment.

Experience

Essential

Demonstrable proven experience of working as an Executive Assistant or in a similar role.
Diary management.
Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records.
Minute taking.
Experience of MS Office Suite including outlook.
Experience of communicating at all levels.

Qualifications

Essential

GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.

Person Specification

Knowledge & Skills

Essential

Advanced knowledge of MS Office Suite.
Thorough understanding of administrative procedures.
Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
Working knowledge of filing/data systems including records management.
Ability to work on own initiative and self-manage workload.
Able to organise multidisciplinary meetings and events.
Excellent management and communication skills and knowledge.
Analysing information from numerous sources.
Advanced IT/keyboard Skills.
Complex diary management.
Ability to adapt rapidly to a changing complex environment.

Experience

Essential

Demonstrable proven experience of working as an Executive Assistant or in a similar role.
Diary management.
Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records.
Minute taking.
Experience of MS Office Suite including outlook.
Experience of communicating at all levels.

Qualifications

Essential

GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)