Job summary
This is a great opportunity to join the Information Governance and Records Service in a new role supporting the Head and Deputy Head of Information Governance and Records.
This is a busy and varied role and we are seeking a highly organised and detail driven Information Governance Officer. The role ensures compliance with legal, regulatory and policy requirements whilst supporting best practice for data quality, security and lifecycle management.
Working in one of the Trust's key support functions, you will play an important role in helping colleagues deliver exceptional standards of patient care and customer service.
Main duties of the job
The prime purpose of this role is to work closely with the Head and Deputy Head of Information Governance and Records in the development and implementation of the Trust's Information Governance Framework, including but not limited to the information asset owner system, policies and procedures.
You will be responsible for carrying out work to ensure that the Trust complies with all relevant legislation in relation to information governance.
The post holder will also oversee as a line manager the day to day work of the FOI and Privacy Officer.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility,inclusivityand diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us.In the latest staff survey, 61% of colleagues gave us their views.It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement.However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Job description
Job responsibilities
To act as a line manager overseeing the day to day workload of the FOI and Privacy Officer.
To support the Head and Deputy Head of Information Governance and Records in the development and implementation of the Trusts Information Governance Framework, including but not limited to the information asset owner system, policies and procedures.
The post holder will be responsible for carrying out work to ensure that the Trust complies with all relevant legislation in relation to information governance, including, but not limited to, The Data Protection Act, UK General Data Protection Regulation, Data Use and Access Act 2025, Network & Information Systems Regulations 2018, Access to Health Records Act 1990, Freedom of Information Act 2000, Common Law Duty of Confidentiality, Caldicott recommendations, National Information Security Directive, Record Management Codes of Practice, and, all other guidance and best practice published by the Department of Health and Social Care, NHS Digital or the Information Commissioners Office.
The post holder will be expected to work with minimal direct supervision and manage their own workload.
To act as a subject matter specialist supporting the management of the day to day workload within the IG team.
To support the development of the Trusts performance against the requirements of the annual Data Security & Protection Toolkit assessment.
To support the IG & Records Team in the processing of data subject rights, including the maintenance of a register.
To support the Information Governance and Records Team in more general terms with any such activity as may be necessary to support the functions of the Trust.
Job description
Job responsibilities
To act as a line manager overseeing the day to day workload of the FOI and Privacy Officer.
To support the Head and Deputy Head of Information Governance and Records in the development and implementation of the Trusts Information Governance Framework, including but not limited to the information asset owner system, policies and procedures.
The post holder will be responsible for carrying out work to ensure that the Trust complies with all relevant legislation in relation to information governance, including, but not limited to, The Data Protection Act, UK General Data Protection Regulation, Data Use and Access Act 2025, Network & Information Systems Regulations 2018, Access to Health Records Act 1990, Freedom of Information Act 2000, Common Law Duty of Confidentiality, Caldicott recommendations, National Information Security Directive, Record Management Codes of Practice, and, all other guidance and best practice published by the Department of Health and Social Care, NHS Digital or the Information Commissioners Office.
The post holder will be expected to work with minimal direct supervision and manage their own workload.
To act as a subject matter specialist supporting the management of the day to day workload within the IG team.
To support the development of the Trusts performance against the requirements of the annual Data Security & Protection Toolkit assessment.
To support the IG & Records Team in the processing of data subject rights, including the maintenance of a register.
To support the Information Governance and Records Team in more general terms with any such activity as may be necessary to support the functions of the Trust.
Person Specification
Qualifications
Essential
- Degree or Equivalent level of proven experience of working in Information Governance
- Intermediate knowledge of MS packages, such as the International Computer Driving License
- Data Protection and Information Governance Practitioner (level 4) or equivalent knowledge, training, education or experience in similar role
Desirable
- Information Security Qualification
Length and/or Nature of Experience
Essential
- Experience of working in an Information Governance related role.
- Experience of interpreting legislation into practical workflows
- Experience of producing performance reports from complex data
- Experience of developing or implementing Information Governance improvement processes
Desirable
- Experience of working in an NHS or healthcare setting
- Experience of delivering training programmes
- Experience managing and working in a successful team
- Experience of reviewing and updating policies and procedures
Professional / Managerial /Specialist Knowledge
Essential
- Knowledge of the principles of a good team
- Knowledge of Information Governance principles
Desirable
- Knowledge of data analysis principles
- Knowledge of building effective teams
Other Requirements
Essential
- Ability to travel throughout Gloucestershire with the use of a vehicle, to attending meetings, deliver or collect records
Person Specification
Qualifications
Essential
- Degree or Equivalent level of proven experience of working in Information Governance
- Intermediate knowledge of MS packages, such as the International Computer Driving License
- Data Protection and Information Governance Practitioner (level 4) or equivalent knowledge, training, education or experience in similar role
Desirable
- Information Security Qualification
Length and/or Nature of Experience
Essential
- Experience of working in an Information Governance related role.
- Experience of interpreting legislation into practical workflows
- Experience of producing performance reports from complex data
- Experience of developing or implementing Information Governance improvement processes
Desirable
- Experience of working in an NHS or healthcare setting
- Experience of delivering training programmes
- Experience managing and working in a successful team
- Experience of reviewing and updating policies and procedures
Professional / Managerial /Specialist Knowledge
Essential
- Knowledge of the principles of a good team
- Knowledge of Information Governance principles
Desirable
- Knowledge of data analysis principles
- Knowledge of building effective teams
Other Requirements
Essential
- Ability to travel throughout Gloucestershire with the use of a vehicle, to attending meetings, deliver or collect records
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
