Job summary
This role is offered on a fixed term/secondment basis for 12 months.
Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment*
The role of the CMH Project Support Administrator is to support the Programme Implementation Manager and be part of the wider CMH programme team in its day-to-day programme delivery.
The Project Support Administrator will work on the work streams are being delivered by any member of the CMH department. Also including monitoring, reporting and supporting in the delivery of those projects and work streams personally with the Programme Implementation Manager
The post holder will be part of the core team that will manage real time communications with staff and partners on the status of CMH projects, liaising directly with other teams and services as required.
The post holder will need to develop an understanding of, and work with, the range of CMH projects and MH policies to enable change. This will require close working as part of the wider department as appropriate.
Main duties of the job
Provide support to project workstreams to manage the delivery of key change work activity.
Acting as a point of contact for the project team for incoming internal and external communications.
Including project progress monitoring and chasing. Undertake simple data analysis and production of project reports/charts as required.
Understanding various Community Mental Health Projects and to attend meetings as required and provide appropriate documentation.
To log queries for the project teams and where appropriate liaise with partners.
Ensuring that day-to-day management of the programme meets the trusts reporting and governance standards.
Providing administrative support for directorate's project meetings, including the collation and sending of papers, as well as the minuting and action taking.
Organise and where appropriate support in the hosting of programme specific meetings, talking attendees through required documentation such as RAID logs.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Job description
Job responsibilities
To operate independently and as part of a project team to oversee the day to day management of CMH projects and work streams being delivered by any member of the GHC CMH Team.
To provide administrative support for departmental sub-committee meetings, including the collation and sending of papers, as well as the minuting and action taking.
Provide and coordinate the provision of project highlight reports to support status reporting to appropriate meetings and project boards.
To provide efficient and confidential support to the CMH Directorate team by delivering a comprehensive, high quality support service that will enable them to perform their role effectively and maximise their time efficiently.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for project meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Work within
To operate independently and as part of a project team to oversee the day to day management of CMH projects and work streams being delivered by any member of the GHC CMH Team.
To provide administrative support for departmental sub-committee meetings, including the collation and sending of papers, as well as the minuting and action taking.
Provide and coordinate the provision of project highlight reports to support status reporting to appropriate meetings and project boards.
To provide efficient and confidential support to the CMH Directorate team by delivering a comprehensive, high quality support service that will enable them to perform their role effectively and maximise their time efficiently.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for project meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Work within Trust and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required to support in the creation, documentation and implementation of practices.
Support and keep up to date key project documentation, such as risk registers, actions logs and reports (internal/external).
and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required to support in the creation, documentation and implementation of practices.
Support and keep up to date key project documentation, such as risk registers, actions logs and reports (internal/external).
Job description
Job responsibilities
To operate independently and as part of a project team to oversee the day to day management of CMH projects and work streams being delivered by any member of the GHC CMH Team.
To provide administrative support for departmental sub-committee meetings, including the collation and sending of papers, as well as the minuting and action taking.
Provide and coordinate the provision of project highlight reports to support status reporting to appropriate meetings and project boards.
To provide efficient and confidential support to the CMH Directorate team by delivering a comprehensive, high quality support service that will enable them to perform their role effectively and maximise their time efficiently.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for project meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Work within
To operate independently and as part of a project team to oversee the day to day management of CMH projects and work streams being delivered by any member of the GHC CMH Team.
To provide administrative support for departmental sub-committee meetings, including the collation and sending of papers, as well as the minuting and action taking.
Provide and coordinate the provision of project highlight reports to support status reporting to appropriate meetings and project boards.
To provide efficient and confidential support to the CMH Directorate team by delivering a comprehensive, high quality support service that will enable them to perform their role effectively and maximise their time efficiently.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for project meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Work within Trust and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required to support in the creation, documentation and implementation of practices.
Support and keep up to date key project documentation, such as risk registers, actions logs and reports (internal/external).
and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required to support in the creation, documentation and implementation of practices.
Support and keep up to date key project documentation, such as risk registers, actions logs and reports (internal/external).
Person Specification
Qualifications
Essential
- Diploma level qualification
Desirable
- NVQ in Project Manager or Administration
Experience
Essential
- Experience of working within teams undergoing change or working in projects
Desirable
- Experience of working within an NHS Trust (preferably mental health teams)
Person Specification
Qualifications
Essential
- Diploma level qualification
Desirable
- NVQ in Project Manager or Administration
Experience
Essential
- Experience of working within teams undergoing change or working in projects
Desirable
- Experience of working within an NHS Trust (preferably mental health teams)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
