Job summary
Our Digital Transformation team, based at Edward Jenner Court in Gloucestershire is looking for a passionate and talented individual to join us.
About the Role: This position offers a unique opportunity to work on large-scale projects that will have a significant impact on our organisation. You will collaborate with various departments and will deliver on projects that aim to enhance our digital presence.
What We Offer:
- Innovative Projects:Work on digital transformation initiatives that drive change.
- Collaborative Environment:Work within a close-knit team.
- Professional Growth:Opportunities for continuous learning and development in the NHS
If you are a creative thinker with an interest in digital transformation and a desire to make a meaningful impact, we'd love to hear from you!
Main duties of the job
This is an important role within Digital Services, involving close collaboration with Digital colleagues and operational and clinical staff across the Trust. It will require effective engagement with internal and external stakeholders to deliver and embed digital Programmes of work
The Digital Programme Manager will have experience in the delivery of complex programmes and will therefore have detailed knowledge and skills in programme and project management and change management.
The Programme Manager will also be responsible for overseeing digital change and transformation, including the identification, monitoring, tracking, and realisation of benefits. This role involves engaging with clinical staff to facilitate user co-design of new processes and ensuring change assurance by aligning change management functions across digital, clinical, and Trust services. The Programme Manager must ensure compliance with NHS technical standards and will have accountability for staff, including line management and professional supervision of digital change delivery staff, as well as occasional matrix management of digital portfolio project staff. Additionally, the Programme Manager will be responsible for the identification, tracking, and realisation of financial benefits
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Job description
Job responsibilities
Ensure the programme and constituent projects and workstreams are managed and monitored using recognised project management and improvement methodologies for reporting on performance, risks, issues, timing, quality and benefits realisation and ensure the project is reported through the appropriate governance framework.
Organise and attend meetings and consultations as required and ensure formal recordings of such. Ensure that documentary evidence is maintained of all work undertaken within the area of responsibility, to provide robust audit trails
Drafting of papers for submission to appropriate meetings such as Strategic Oversight Group and Digital Group to cover various projects within the programme
Coordinating interdependent projects and workstreams
Ensure that the Programme Budget is controlled, monitored and reviewed.
Be accountable for the delivery of projects and workstreams to agreed quality, cost and programme objectives
Highlight or report any cost pressures or financial difficulties and agree and implement any remedial actions (if necessary) to restore financial performance against plan
Ensure all projects are delivered in compliance with legislation, relevant regulations and best practice methodologies
Excellent problem-solving skills to ensure effective and prompt resolution of issues arising during the project lifecycle
Plan and organise work activities and formulate programmes including production and updating of project programmes using appropriate software
Co-ordinate and support the Programme Governance and delivery groups
Co-ordinate key meetings with key partners, including stakeholders internal and external to the Trust.
Attend meetings on a regular basis with appropriate Trust colleagues across all Directorates as required.
Budget holder for assigned Programme and constituent project budgets
Co-ordinating the regularly (monthly) updating and issuing of reports.
Ensure all key stakeholders are included in the development of the project proposals including staff, service users, patients, Experts by Experience and wider stakeholders as appropriate
Develop any specific policy/procedures required to ensure successful delivery of the programme across the Trust.
Co-ordinate the assimilation of data for the regular issue of programme and project update reports
Obtain up to date and accurate data to support Business Cases when requested.
Manage any associated risks related to the programme and projects and maintain a risk register with appropriate mitigation, escalation and reporting.
Preparing reports and providing evidence of governance with regard to all activities undertaken.
Be an advocate for excellent programme and project delivery
Support and encourage innovation in the way services are delivered
- Contribution to the development of the Digital Strategy
- Participation in groups linked to the delivery of Programmes, such as the Programme Board, Clinical Reference Group, and the Benefits Assurance Group
Job description
Job responsibilities
Ensure the programme and constituent projects and workstreams are managed and monitored using recognised project management and improvement methodologies for reporting on performance, risks, issues, timing, quality and benefits realisation and ensure the project is reported through the appropriate governance framework.
Organise and attend meetings and consultations as required and ensure formal recordings of such. Ensure that documentary evidence is maintained of all work undertaken within the area of responsibility, to provide robust audit trails
Drafting of papers for submission to appropriate meetings such as Strategic Oversight Group and Digital Group to cover various projects within the programme
Coordinating interdependent projects and workstreams
Ensure that the Programme Budget is controlled, monitored and reviewed.
Be accountable for the delivery of projects and workstreams to agreed quality, cost and programme objectives
Highlight or report any cost pressures or financial difficulties and agree and implement any remedial actions (if necessary) to restore financial performance against plan
Ensure all projects are delivered in compliance with legislation, relevant regulations and best practice methodologies
Excellent problem-solving skills to ensure effective and prompt resolution of issues arising during the project lifecycle
Plan and organise work activities and formulate programmes including production and updating of project programmes using appropriate software
Co-ordinate and support the Programme Governance and delivery groups
Co-ordinate key meetings with key partners, including stakeholders internal and external to the Trust.
Attend meetings on a regular basis with appropriate Trust colleagues across all Directorates as required.
Budget holder for assigned Programme and constituent project budgets
Co-ordinating the regularly (monthly) updating and issuing of reports.
Ensure all key stakeholders are included in the development of the project proposals including staff, service users, patients, Experts by Experience and wider stakeholders as appropriate
Develop any specific policy/procedures required to ensure successful delivery of the programme across the Trust.
Co-ordinate the assimilation of data for the regular issue of programme and project update reports
Obtain up to date and accurate data to support Business Cases when requested.
Manage any associated risks related to the programme and projects and maintain a risk register with appropriate mitigation, escalation and reporting.
Preparing reports and providing evidence of governance with regard to all activities undertaken.
Be an advocate for excellent programme and project delivery
Support and encourage innovation in the way services are delivered
- Contribution to the development of the Digital Strategy
- Participation in groups linked to the delivery of Programmes, such as the Programme Board, Clinical Reference Group, and the Benefits Assurance Group
Person Specification
Qualifications and experience
Essential
- Educated to degree level, and additional knowledge acquired via formal training and accreditation at master's level, or equivalent specialist knowledge acquired through experience
- Recognised project or programme management qualification (APM, Prince 2, MSP, or equivalent
- Managing Successful Programmes Practitioner
- Recognised management qualification or equivalent experience
Length of experience
Essential
- Experience of Programme Management on major programmes
- Significant experience as a manager in the NHS, supporting and managing staff
- Experience of benefits identification, management and realisation
- Experience in creation of highly complex HM Treasury 5 case model documentation to contribute towards central funding applications
Desirable
- Substantial NHS experience of facilitating and managing major programmes and transformational change within and across healthcare organisations, effectively working in Teams at both Project Management
Professional/specialist knowledge
Essential
- Computer literate in Microsoft (MS) Word, Excel, PowerPoint and Teams
- Excellent planning and organisational skills to manage and co-ordinate day-to-day projects and workstreams, communicating with key stakeholders, clients and other interested parties as part of that process.
Person Specification
Qualifications and experience
Essential
- Educated to degree level, and additional knowledge acquired via formal training and accreditation at master's level, or equivalent specialist knowledge acquired through experience
- Recognised project or programme management qualification (APM, Prince 2, MSP, or equivalent
- Managing Successful Programmes Practitioner
- Recognised management qualification or equivalent experience
Length of experience
Essential
- Experience of Programme Management on major programmes
- Significant experience as a manager in the NHS, supporting and managing staff
- Experience of benefits identification, management and realisation
- Experience in creation of highly complex HM Treasury 5 case model documentation to contribute towards central funding applications
Desirable
- Substantial NHS experience of facilitating and managing major programmes and transformational change within and across healthcare organisations, effectively working in Teams at both Project Management
Professional/specialist knowledge
Essential
- Computer literate in Microsoft (MS) Word, Excel, PowerPoint and Teams
- Excellent planning and organisational skills to manage and co-ordinate day-to-day projects and workstreams, communicating with key stakeholders, clients and other interested parties as part of that process.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
