Gloucestershire Health and Care NHS Foundation Trust

Directorate Project Lead

This job is now closed

Job summary

Gloucestershire Health and Care is seeking an experienced project manager with strong administration skills to join the Community Hospitals and Urgent Care operations team. You will be joining the senior leadership team working to progress a set of unique projects including the directorate's business plan.

Working as a key member of the senior leadership team, this role offers a wide and varied portfolio supporting operational initiatives across the directorate.

Main duties of the job

The Directorate Project Lead will manage a set of projects from initiation through to completion ensuring structured plans are in place with robust risks and issues logs in line with Trust policies and processes.

The post holder will have line management responsibilities for the PA to the Service Director and Deputy Service Directors and will help to provide senior level administration support as required.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

About us

We have in excess of 5000 staff working over 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust.

The annual NHS Staff Survey gives our people the opportunity to tell us about their experience working at the Trust. For the 2023 survey just over 2800 colleagues gave us their views (58.5%). It was great to see from the results that colleagues are saying that:

89.7% believe they are making a positive difference to patients/service users;
73.3% would recommend the organisation as a place to work;
82.4% agree that care of patients and service users is the organisations priority;
76.7% would be happy with the standard of care for a friend or relative

Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.

Date posted

04 July 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 to £42,618 a year Per annum, Pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

327-24-595

Job locations

Edward Jenner Court

1010 Pioneer Avenue

Brockworth

GL3 4AW

Job description

Job responsibilities

Leadership

The role of the Directorate Project Lead is to manage a portfolio of projects for the directorate and be part of the wider team in its day to day operations providing a high-quality service; this will mean working with the Senior Leadership team to ensure delivery times and project schedules are defined and met. The post holder will need to achieve these objectives independently, and has significant discretion to determine the best way to carry out their work, working within broad occupational and Trust policies.

Design & Delivery

Responsible for the planning, delivery and organisation of projects applying appropriate methodology to control the project in line with departmental processes.

Responsibility for compliance with governance processes, DPIAs etc.

To maintain an overview of your assigned work streams progress against plan, identifying risks, issues, dependencies and relationships between work streams; advising on and implementing appropriate mitigating and corrective actions or adjustments to the project plan.

Hold the budget for the project, manage resources, timescales and costs and provide regular reports to the Project Board and internal meetings including highlight and exception reports

Maintain project risk logs and develop contingency plans for identified issues.

Act as an expert resource for queries on project implementation and processes

Liaise with other project managers and team members to maintain awareness of the project and identify conflicting resources and scheduling issues and risks.

Support other team members in gaining knowledge and experience of project processes and tasks.

To contribute to the ongoing development and improvement of governance procedures with the Senior Leadership Team to ensure a professional standardised approach to project management services is implemented and maintained.

To handover documentation to the wider support team to manage the solution for Business as usual.

Interpersonal and Communication Skills

Establish credibility and confidence amongst clinicians, managers and other stakeholders, at all levels within and external to the Trust using specialist knowledge of services and best practice models to drive service change.

Capture the impact of change, encouraging collaborative working and motivating staff where there may be resistance to the change.

Deploy high level communication skills to ensure that all stakeholders are aware of objectives, developments and progress and directing the assigned staff where necessary.

Write project initiation documents, complex reports, and present these in a range of formal settings, when required.

Responsible for effective management of project meetings and the production of project management documents and reports on a regular basis, using digital tools.

Represent the Trust at external meetings regarding the project.

Forge and maintain relationships with a range of contacts across the local Trust, ICB, NHS England, and the wider NHS community to share knowledge and best practice to aid the project.

Research Analysis and Data Management

Management responsibility for accuracy, integrity and confidentiality of project records

Use advanced IT skills to analyse complex data and information for reporting and to inform project decisions

Evaluate the success of projects post-implementation.

Testing through the project lifecycle as required.