Job summary
We now have an exciting opportunity for an enthusiastic Deputy Administration Manager to join our inpatient administration team. This is a fixed term post covering a secondment vacancy for 6 months. The Deputy Administration Manager must be able and willing to work in a busy environment where priorities change on a daily basis, have excellent interpersonal skills and a willingness to embrace change. The post holder will be required to work across all areas of the hospital and other sites as the needs of the service dictate.
We are looking for a skilled individual to provide leadership and direct line management and associated responsibilities to administrative staff within the Countywide Locality. You will deliver upon a range of administrative functions as part of the on-going strategic and business planning for the Countywide Locality and work closely with the clinical team(s) to provide an administration service in accordance with the requirements of the Countywide Administration Manager.
You will project the professional image of the business through demonstrating excellent customer care in all activities and adopt a constantly flexible approach to ensure that all individuals and team objectives are completed efficiently and within given timescales.
Main duties of the job
- Working collaboratively with key partners and subcontractors
- Providing leadership and direct line management and associated responsibilities to administrative staff within the Countywide Locality (20 - 25 staff)
- Deliver upon a range of administrative functions as part of the on-going strategic and business planning for the Countywide Locality
- Work closely with the clinical team(s) to provide an administration service in accordance with the requirements of the Administration Service Manager
- Project the professional image of the business through demonstrating excellent customer care in all activities
- Adopt a constantly flexible approach to ensure that all individual and team objectives are completed efficiently and within given timescales
- Maintain confidentiality at all times
- Budget holder and signatory (admin staff and non-pay) as delegated by the Countywide Administration Manager
About us
At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.
Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.
Our Staff Survey results showed people at our Trust feel they are engaged, part of a team and work for a compassionate and inclusive organisation.
Our overall scores were better than average in eight of nine themes and level in one - the best overall results for a community, mental health and learning disabilities Trust in the south west and first equal amongst all sector NHS providers within the region too.
Job description
Job responsibilities
Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our peoples skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
Please refer to the Additional Information attachment before submitting your application.
Wotton Lawn Hospital tour - YouTube
Job description
Job responsibilities
Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our peoples skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
Please refer to the Additional Information attachment before submitting your application.
Wotton Lawn Hospital tour - YouTube
Person Specification
Essential and Desirable
Essential
- Highly competent in MS Word, Excel, Power point, Publisher and Outlook
- Proven experience of working at a supervisory/management level within an busy administrative office environment
- NVQ/QCF Level 3 in Business & Administration or equivalent
- Good numeracy and literacy skills
Desirable
- Equivalent management or supervisory qualification
- Previous experience of working within the NHS
- Previous experience working within an inpatient unit and/or Hospital
- Previous experience working within a Mental Health Service
essential and desirable
Essential
- Proven experience of working at a supervisory/management level within an busy administrative office environment
- Proven experience of supervising staff
Desirable
- Willing to learn new skills and embrace modernisation
- Full Driving Licence and use of car (or alternative mode of transport) ability to travel around the County as required
Person Specification
Essential and Desirable
Essential
- Highly competent in MS Word, Excel, Power point, Publisher and Outlook
- Proven experience of working at a supervisory/management level within an busy administrative office environment
- NVQ/QCF Level 3 in Business & Administration or equivalent
- Good numeracy and literacy skills
Desirable
- Equivalent management or supervisory qualification
- Previous experience of working within the NHS
- Previous experience working within an inpatient unit and/or Hospital
- Previous experience working within a Mental Health Service
essential and desirable
Essential
- Proven experience of working at a supervisory/management level within an busy administrative office environment
- Proven experience of supervising staff
Desirable
- Willing to learn new skills and embrace modernisation
- Full Driving Licence and use of car (or alternative mode of transport) ability to travel around the County as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
