Job summary
A varied and interesting role providing Practice and Professional Education Administrative support. The post will report to, andprovide a range of Personal Administrative and administration support activities the Head of Practice Education and Widening Access.
The Head of Practice Education and Widening Access has leadership responsibilities for three teams within Learning and Development: Practice Education, Professional Development and Clinical Skills, Apprenticeships and Widening Access. In addition the post holder oversees Continuing Professional Development, service Training Needs and any associated (internal and external) funding and study leave applications.
There will be a specific responsibility for arranging, managing, monitoring and completing all financial transactions in the Integra Financial System as well as diary management and arranging meetings, agenda compilation and minute taking, and preparation of documents.
Main duties of the job
- Provide Personal Assistant (PA) services to the Head of Practice Education and Widening Access
- Be an Integra Financial System user taking responsibility for the all financial transactions for the budgets held by the Head of Practice Education and Widening Access
- Organise and manage a wide range of administration functions and activities to facilitate the effective running of the Practice Education, Professional Development & Clinical Skills and Apprenticeships and Widening Participation Teams
- Ensuring a responsive service is maintained to support the effectiveness of the teams.
- Work on their own initiative using high levels of enterprise, analysis and judgement to problem solve issues as they arise, escalation them as and where required to the Head of Practice Education and Widening Access or the Team leads If required the post holder will also provide:
- Support the Learning and Development Administration Team.
- Reception services if required to cover absence
About us
At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.
Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.
Our Staff Survey results showed people at our Trust feel they are engaged, part of a team and work for a compassionate and inclusive organisation.
Our overall scores were better than average in eight of nine themes and level in one - the best overall results for a community, mental health and learning disabilities Trust in the south west and first equal amongst all sector NHS providers within the region too.
Job description
Job responsibilities
Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our peoples skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
Please refer to the Additional Information attachment before submitting your application.
Job description
Job responsibilities
Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our peoples skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
Please refer to the Additional Information attachment before submitting your application.
Person Specification
Qualifications
Essential
- Level 3 Business Administration NVQ / Apprenticeship Standard or equivalent experience
- GCE/ O'Level / GCSE English Grade C and above / Functional Skills Level 2
- GCE/ O'Level / GCSE Maths Grade C and above / Functional Skills Level 2
Length and or Nature of Experience
Essential
- Experience of working in NHS or other Public Sector organisation in a secretarial or administrative position
- Experience of dealing with diverse groups of people, to effectively work together and be respectful and kind.
Desirable
- An understanding of Secondary to Further and Higher Education
- Experience of working with external training providers, or Universities
Professional / Managerial / Specialist Knowledge
Essential
- Experience of taking responsibility for a significant block of administrative work
- Knowledge & experience of dealing professionally and competently with queries and problems
Personal Skills / Abilities and Attributes
Essential
- Excellent communication skills across a range of media including email, MST and telephone
- Highly developed interpersonal skills
- Excellent digital literacy including Microsoft 365 and effective use of sharepoint
- Understanding of Learning Management/ Financial Management and /or Electronic Staff record or other highly complex bespoke Systems
- Highly developed organising skills, able to prioritise own workload and work unsupervised
Person Specification
Qualifications
Essential
- Level 3 Business Administration NVQ / Apprenticeship Standard or equivalent experience
- GCE/ O'Level / GCSE English Grade C and above / Functional Skills Level 2
- GCE/ O'Level / GCSE Maths Grade C and above / Functional Skills Level 2
Length and or Nature of Experience
Essential
- Experience of working in NHS or other Public Sector organisation in a secretarial or administrative position
- Experience of dealing with diverse groups of people, to effectively work together and be respectful and kind.
Desirable
- An understanding of Secondary to Further and Higher Education
- Experience of working with external training providers, or Universities
Professional / Managerial / Specialist Knowledge
Essential
- Experience of taking responsibility for a significant block of administrative work
- Knowledge & experience of dealing professionally and competently with queries and problems
Personal Skills / Abilities and Attributes
Essential
- Excellent communication skills across a range of media including email, MST and telephone
- Highly developed interpersonal skills
- Excellent digital literacy including Microsoft 365 and effective use of sharepoint
- Understanding of Learning Management/ Financial Management and /or Electronic Staff record or other highly complex bespoke Systems
- Highly developed organising skills, able to prioritise own workload and work unsupervised
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
