Surrey and Borders Partnership NHS Foundation Trust

Team Administrator

The closing date is 21 January 2026

Job summary

Would you like the opportunity to help improve the health and wellbeing of our Surrey residents?

Do you want to be part of a successful, dedicated team of clinical and non-clinical professionals who deliver a high-quality service and always put the service user first?

We are seeking to recruit a professional and experienced Team Administrator with a 'can-do' attitude and a friendly and cheerful disposition to join our Business Support Team. This role is split between 2 bases: Wingfield Centre, Redhill and Horizon House, Epsom.

The post holder will have responsibility for front line reception duties and the provision of a confidential, professional, efficient and responsive administrative support service. You should have excellent customer service skills and demonstrate a high degree of tact, diplomacy and confidentiality as the first point of contact for service users, carers, health professionals and third- party organisations. You will be proficient in audio and copy typing with advanced keyboard skills. You will have experience of working in a confidential public facing role.

You will have very good communication, teamworking and organisational skills and be comfortable working in a fast-paced environment whilst maintaining a professional and calm approach.

If you would like the opportunity to be part of our professional and friendly Business Support Team, we would like to hear from you.

Main duties of the job

Provision of a professional reception service, demonstrating a high degree of tact, diplomacy and confidentiality as the first point of contact for service users, carers, health professionals and third-party organizations.

Operate an efficient telephone message system, exercising judgement in the exchange and prioritization of information.

Co-ordination of main clinics and satellite clinics.

Responsible for the timeliness, accuracy and integrity of data recorded on paper and electronic systems

Book and outcome clinic appointments on the Electronic Patient Record System (EPR)

Typing clinical and administrative documents in agreed formats and within specified timescales

Administer the prescription and travel claim systems in line with Trust and Local Policy and Procedure

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.

Applicants must have the right to work in the UK for the duration of the role.

We look forward to receiving your application!

Date posted

06 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,240 to £27,928 a year Incl. 5% Fringe HCAS, pa, pro rata.

Contract

Permanent

Working pattern

Part-time

Reference number

325-7514444-SS-A

Job locations

i-access East, Redhill

Wingfield Resource Centre

Redhill

RH1 1AU

Job description

Job responsibilities

Suitable for someone who:

Is professional with good interpersonal skills and a friendly and cheerful disposition as the first point of contact for service users, carers, health professionals and third-party organizations. Is comfortable working in a fast-paced environment with effective teamworking, time management and organizational skills and has the ability to understand information quickly and identify relevant course of action.

Key Responsibilities:

Operate an efficient telephone message system, exercising judgement in the exchange and prioritization of information.

Co-ordination of main clinics and satellite clinics

Responsible for the timeliness, accuracy and integrity of data recorded on paper and electronic systems

Book and outcome clinic appointments on the Electronic Patient Record System (EPR)

Typing clinical and administrative documents in agreed formats and within specified timescales

Administer the prescription and travel claim systems in line with Trust and Local Policy and Procedure

Maintain asset registers, logs and inventories. Maintain a safe working environment liaising with the appropriate agency to complete requested works

Receive and scan all referrals to our Central Referral Hub for processing

Scanning documents and upload to the EPR

Receive and respond to emails in an appropriate manner, forwarding where necessary

Responsible for ensuring the waiting area is clean and tidy and that the stock of leaflets and forms are well maintained.

Undertake clerical duties including photocopying, laminating and faxing

Desirable; Previous work in an NHS / Healthcare environment Experience of working with people with mental health / substance misuse issues.

For more information about the main responsibilities of the role, please see the attached job description.

Job description

Job responsibilities

Suitable for someone who:

Key Responsibilities:

Operate an efficient telephone message system, exercising judgement in the exchange and prioritization of information.

Co-ordination of main clinics and satellite clinics

Responsible for the timeliness, accuracy and integrity of data recorded on paper and electronic systems

Book and outcome clinic appointments on the Electronic Patient Record System (EPR)

Typing clinical and administrative documents in agreed formats and within specified timescales

Administer the prescription and travel claim systems in line with Trust and Local Policy and Procedure

Maintain asset registers, logs and inventories. Maintain a safe working environment liaising with the appropriate agency to complete requested works

Receive and scan all referrals to our Central Referral Hub for processing

Scanning documents and upload to the EPR

Receive and respond to emails in an appropriate manner, forwarding where necessary

Responsible for ensuring the waiting area is clean and tidy and that the stock of leaflets and forms are well maintained.

Undertake clerical duties including photocopying, laminating and faxing

Desirable; Previous work in an NHS / Healthcare environment Experience of working with people with mental health / substance misuse issues.

For more information about the main responsibilities of the role, please see the attached job description.

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent experience

Experience

Essential

Experience of working in an administrative role
Experience of reception/public facing role dealing with people who are distressed
Experience of using MS Office; Word, Outlook, Excel
Proficient in audio and copy typing with advanced keyboard skills

Desirable

Previous work in an NHS / Healthcare environment
Experience of working with people with mental health / substance misuse issues.
Experience of using electronic patient records systems i.e. SystmOne

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent experience

Experience

Essential

Experience of working in an administrative role
Experience of reception/public facing role dealing with people who are distressed
Experience of using MS Office; Word, Outlook, Excel
Proficient in audio and copy typing with advanced keyboard skills

Desirable

Previous work in an NHS / Healthcare environment
Experience of working with people with mental health / substance misuse issues.
Experience of using electronic patient records systems i.e. SystmOne

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.