Job summary
Join our dynamic Digital Department as a Contracts and Purchasing Officer / Team Leader. This is an exciting opportunity to be at the forefront of our procurement operations, ensuring the seamless acquisition of goods and services that drive our digital success. You won't just be crunching numbers; you'll be the heartbeat of our procurement process, making sure everything runs smoothly from the initial order to the final invoice.
Key Responsibilities:
-
Team Leadership: Lead and mentor a dedicated team
-
Procurement Oversight: Manage the entire procurement lifecycle - from understanding the department's needs, guiding stakeholders through the purchasing process, raising purchase orders, to ensuring successful delivery and receipt.
-
Financial Management: Maintain impeccable records.
-
Advisory: Serve as the go-to expert on our purchasing processes.
-
Record Keeping: Maintain accurate and up-to-date records related to all procurement activities.
-
Collaboration: Work closely with various teams within the Digital Department
What We're Looking For:
- Proven experience in procurement, contract management, or a related field.
- Strong leadership qualities with the ability to inspire and guide a team.
- Exceptional organisational skills and an eye for detail.
- Excellent communication skills, both written and verbal.
- An adeptness with numbers and a knack for managing finances
Main duties of the job
-
Team Leadership & Development:
-
Procurement Process Management:
- Oversee the complete procurement cycle, ensuring timely and cost-effective acquisition of goods and services.
- Regularly review and optimize the purchasing process to ensure efficiency and effectiveness.
-
Financial Oversight & Reporting:
- Manage all financial aspects related to purchasing, including invoicing and receipting.
- Complete end-of-year financial summaries and reports related to procurement activities.
-
Stakeholder Engagement & Advisory:
- Guide department stakeholders through the purchasing process, providing clarity and ensuring compliance.
- Address any queries or concerns related to procurement.
-
Record Maintenance:
- Ensure that all procurement-related documents, from contracts to invoices, are systematically stored and easy to retrieve.
- Regularly update and review records to ensure accuracy.
-
Collaboration & Communication:
- Work closely with other teams in the Digital Department, understanding their procurement needs and ensuring they are met.
- Communicate any changes or updates in the procurement process to relevant stakeholders.
-
Vendor Relationship Management:
- Establish, develop, and maintain relationships with key vendors and suppliers.
- Negotiate contracts and terms to ensure the best quality and pricing.
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.
Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.
For international travel, both Gatwick and Heathrow airports are nearby.
Please note that we reserve the right to close posts as soon as sufficient applications are received.
Working from home contracts do not attract high cost area payments.
We look forward to receiving your application!
Job description
Job responsibilities
As a Contracts and Purchasing Officer / Team Leader within our dynamic Digital Department, you'll play an instrumental role in steering our procurement operations. With an emphasis on accuracy, efficiency, and leadership, you'll be at the heart of ensuring the smooth acquisition and management of goods and services that are pivotal to our digital initiatives. This is more than just a purchasing role; it's about strategic thinking, leadership, and fostering a vibrant procurement culture within the department.
Main Responsibilities:
-
Team Leadership & Development:
- Supervise and mentor the contracts and purchasing team member, as well as the Asset Facilitator and Asset Coordinator.
- Facilitate team meetings, training sessions, and performance evaluations.
-
Procurement Process Management:
- Oversee the end-to-end procurement cycle, from requisition to final delivery.
- Streamline purchasing processes, ensuring timely and cost-effective acquisitions.
-
Financial Oversight & Reporting:
- Handle financial aspects related to purchasing, including budgeting, invoicing, and receipting.
- Generate end-of-year financial reports and ensure budget compliance.
-
Stakeholder Engagement & Advisory:
- Assist internal stakeholders through the purchasing process, ensuring compliance and efficiency.
- Address and resolve any procurement-related inquiries or concerns.
-
Record Maintenance:
- Manage procurement-related documents and databases.
- Regularly review records for accuracy and compliance.
-
Vendor Relationship Management:
- Establish and maintain professional relationships with suppliers and vendors.
- Negotiate contract terms, ensuring advantageous conditions for the organisation.
-
Market Analysis:
- Monitor market trends to ensure the company remains competitive in its procurement activities.
- Evaluate potential suppliers and products to meet the department's needs.
-
Risk Management:
- Detect potential procurement risks and devise strategies for mitigation.
- Ensure contracts and procurement activities adhere to relevant regulations and standards.
-
Training & Development:
- Design and implement training programs for the team on procurement best practices and tools.
- Stay updated with the latest procurement technologies and methodologies, promoting their adoption where beneficial.
-
Sustainability & Ethical Procurement:
- Advocate for sustainable and ethical purchasing practices.
- Ensure alignment between procurement activities and the organisation's broader ethical and sustainability goals.
-
Feedback & Continuous Improvement:
- Gather feedback on procurement processes and implement necessary improvements.
- Foster a culture of continuous improvement within the procurement team.
-
Technology & Tools Integration:
- Collaborate with the IT team to leverage technology in enhancing the procurement process.
- Evaluate and recommend updates to procurement software or digital tools.
Job description
Job responsibilities
As a Contracts and Purchasing Officer / Team Leader within our dynamic Digital Department, you'll play an instrumental role in steering our procurement operations. With an emphasis on accuracy, efficiency, and leadership, you'll be at the heart of ensuring the smooth acquisition and management of goods and services that are pivotal to our digital initiatives. This is more than just a purchasing role; it's about strategic thinking, leadership, and fostering a vibrant procurement culture within the department.
Main Responsibilities:
-
Team Leadership & Development:
- Supervise and mentor the contracts and purchasing team member, as well as the Asset Facilitator and Asset Coordinator.
- Facilitate team meetings, training sessions, and performance evaluations.
-
Procurement Process Management:
- Oversee the end-to-end procurement cycle, from requisition to final delivery.
- Streamline purchasing processes, ensuring timely and cost-effective acquisitions.
-
Financial Oversight & Reporting:
- Handle financial aspects related to purchasing, including budgeting, invoicing, and receipting.
- Generate end-of-year financial reports and ensure budget compliance.
-
Stakeholder Engagement & Advisory:
- Assist internal stakeholders through the purchasing process, ensuring compliance and efficiency.
- Address and resolve any procurement-related inquiries or concerns.
-
Record Maintenance:
- Manage procurement-related documents and databases.
- Regularly review records for accuracy and compliance.
-
Vendor Relationship Management:
- Establish and maintain professional relationships with suppliers and vendors.
- Negotiate contract terms, ensuring advantageous conditions for the organisation.
-
Market Analysis:
- Monitor market trends to ensure the company remains competitive in its procurement activities.
- Evaluate potential suppliers and products to meet the department's needs.
-
Risk Management:
- Detect potential procurement risks and devise strategies for mitigation.
- Ensure contracts and procurement activities adhere to relevant regulations and standards.
-
Training & Development:
- Design and implement training programs for the team on procurement best practices and tools.
- Stay updated with the latest procurement technologies and methodologies, promoting their adoption where beneficial.
-
Sustainability & Ethical Procurement:
- Advocate for sustainable and ethical purchasing practices.
- Ensure alignment between procurement activities and the organisation's broader ethical and sustainability goals.
-
Feedback & Continuous Improvement:
- Gather feedback on procurement processes and implement necessary improvements.
- Foster a culture of continuous improvement within the procurement team.
-
Technology & Tools Integration:
- Collaborate with the IT team to leverage technology in enhancing the procurement process.
- Evaluate and recommend updates to procurement software or digital tools.
Person Specification
Main Skills
Essential
- 3 Years Previous Experience within Similar Role
- Supplier management
- Budget and Finance Control
- Contract management
- Team Management \ Leadership Experience
- Excellent Record Keeping
- Vendor Management
- Asset Management
Desirable
- Worked for the NHS before
- Familiar with NHS purchasing processes
- Relationship Management
- Excellent Written Communication
Additional
Essential
- Excellent interpersonal and communication skills with all levels and types of staff.
- A* - C GCSE in English Language and mathematics or equivalent
- Able to enthuse and motivate others.
- Attention to detail and accuracy.
- Able to work under pressure with changing and sometimes conflicting priorities, with limited supervision.
- Enthusiastic and self-motivated.
- Aware of service level management and familiar with service delivery economics.
Desirable
- Familiar with SABP, its mission, objectives and culture.
- Understanding the needs of the internal customer and keeping them in mind when taking actions or making decisions.
- Relevant certifications or training in asset management or facilities management would be advantageous.
Person Specification
Main Skills
Essential
- 3 Years Previous Experience within Similar Role
- Supplier management
- Budget and Finance Control
- Contract management
- Team Management \ Leadership Experience
- Excellent Record Keeping
- Vendor Management
- Asset Management
Desirable
- Worked for the NHS before
- Familiar with NHS purchasing processes
- Relationship Management
- Excellent Written Communication
Additional
Essential
- Excellent interpersonal and communication skills with all levels and types of staff.
- A* - C GCSE in English Language and mathematics or equivalent
- Able to enthuse and motivate others.
- Attention to detail and accuracy.
- Able to work under pressure with changing and sometimes conflicting priorities, with limited supervision.
- Enthusiastic and self-motivated.
- Aware of service level management and familiar with service delivery economics.
Desirable
- Familiar with SABP, its mission, objectives and culture.
- Understanding the needs of the internal customer and keeping them in mind when taking actions or making decisions.
- Relevant certifications or training in asset management or facilities management would be advantageous.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
