Ashford & St. Peter's Hospitals NHS Foundation Trust

GSACT Divisional PA

The closing date is 24 October 2025

Job summary

To provide comprehensive, confidential and professional administrative/PA service to the Triumvirate of the GSACT Division - Divisional Director, Divisional Chief Nurse and Associate Director of Operations.

Main duties of the job

Produce minutes and action plans of all meetings requested by the Triumvirate.

Collating all the relevant documentation prior to the meeting (chasing where necessary) and sharing all the documentation at the meetings.

Liaising with Consultants, Nursing Staff (all staff) across the Specialities in GSACT and other Divisions where required.

Timely and precise delivery of all tasks according to the role specification.

Contribute to the Trust's objectives, key work programs or values.

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.

We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.

We can offer you the full range of NHS benefits/discounts and in addition:

Excellent pension scheme and annual leave entitlement
On-site Nurseries
On-site staff cafes
On-site parking
Support in career development
Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

For more information about a career at ASPH please visit:www.asph-careers.org

Date posted

10 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,860 to £31,671 a year pa, inc. HCAS, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

323-AC9147-SK

Job locations

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Job description

Job responsibilities

Comprehensive administrative and Personal Assistant Service, including but not limited to:-

Diary management and arrangement of meetings for the Triumvirate.

Management of incoming correspondence for the Tri via email and telephone. Replying where necessary and with input from the Tri where required.

Circulation of all relevant documentation - keeping the global lists up to date for the Division.

Complete ERSs where required.

Independently producing and designing the Divisional Newsletter and all other publications where required.

Adhering to a strictly confidential need for discretion.

Job description

Job responsibilities

Comprehensive administrative and Personal Assistant Service, including but not limited to:-

Diary management and arrangement of meetings for the Triumvirate.

Management of incoming correspondence for the Tri via email and telephone. Replying where necessary and with input from the Tri where required.

Circulation of all relevant documentation - keeping the global lists up to date for the Division.

Complete ERSs where required.

Independently producing and designing the Divisional Newsletter and all other publications where required.

Adhering to a strictly confidential need for discretion.

Person Specification

Form

Essential

GCSE Grade C for Maths
GCSE Grade C for Maths

Desirable

Touch typing
NHS Experience
Excel
Powerpoint
Word

Merge of both

Essential

Cohesive communication at interview between CV/at interview

Desirable

Reply to questions on experience

Face to Face

Essential

Presentation at interview
Communication Skills

Desirable

Documentation presented at interview

Person Specification

Form

Essential

GCSE Grade C for Maths
GCSE Grade C for Maths

Desirable

Touch typing
NHS Experience
Excel
Powerpoint
Word

Merge of both

Essential

Cohesive communication at interview between CV/at interview

Desirable

Reply to questions on experience

Face to Face

Essential

Presentation at interview
Communication Skills

Desirable

Documentation presented at interview

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)