Job summary
The post holder will provide administrative and operational support to the Imaging Network and will assist in project documentation, coordination of recovery activities, and ensure smooth functioning of the network operations.
The post holder will assist the Imaging Network in organising and maintaining project documentation, including closure reports, corrective action plans, and recovery progress updates.
To work as part of the Network team and be responsible for managing own projects, with the support of the Programme and Project Manager(s).
Identify and reconcile key stakeholder interests in projects.
Identify, assess and prioritise risks associated with the projects.
Main duties of the job
The post holder will provide administrative and operational support to the Imaging Network and will assist in project documentation, coordination of recovery activities, and ensure smooth functioning of the network operations.
The post holder will assist the Imaging Network in organising and maintaining project documentation, including closure reports, corrective action plans, and recovery progress updates.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:www.asph-careers.org
Job description
Job responsibilities
The post holder will provide administrative and operational support to the Imaging Network and will assist in project documentation, coordination of recovery activities, and ensure smooth functioning of the network operations
The post holder will assist the Imaging Network in organising and maintaining project documentation, including closure reports, corrective action plans, and recovery progress updates
To work as part of the Network team and be responsible for managing own projects, with the support of the Programme and Project Manager(s)
Identify and reconcile key stakeholder interests in projects
Identify, assess and prioritise risks associated with the projects
Run the day-to-day tasks of assigned projects to provide successful outcomes
Champion service improvement and transformation and motivate colleagues to work together to deliver success
Assist project sponsors to identify alternative solutions and adapt, where initial ideas are unworkable, do not fit strategically or are not considered value for money
Report on project status to project and programme managers
The post holder must work on their own initiative with a sound understanding of the objectives of the programmes and current practices to manage workload and ensure information is communicated appropriately and enquiries are directed correctly
Scheduling tasks, setting milestones and liaising with colleagues ensuring that target dates are met, and project objectives are achieved
Update plans as project(s) progress, including version control and communication
Forge strong working relationships with key stakeholders, providing advice and support
Manage and enhance relationship with users by providing an effective, courteous, professional service
Quickly and effectively receive and communicate highly complex, sensitive or contentious issues in a manner that is easily understood by a wide range of clinical and non-clinical colleagues via a range of communication methods including presentations to large groups, reports, documentation, direct discussion and email
Maintain appropriate reports, meeting minutes, key actions and ensure they are updated, reviewed and shared to facilitate project milestones and deliverables.
Job description
Job responsibilities
The post holder will provide administrative and operational support to the Imaging Network and will assist in project documentation, coordination of recovery activities, and ensure smooth functioning of the network operations
The post holder will assist the Imaging Network in organising and maintaining project documentation, including closure reports, corrective action plans, and recovery progress updates
To work as part of the Network team and be responsible for managing own projects, with the support of the Programme and Project Manager(s)
Identify and reconcile key stakeholder interests in projects
Identify, assess and prioritise risks associated with the projects
Run the day-to-day tasks of assigned projects to provide successful outcomes
Champion service improvement and transformation and motivate colleagues to work together to deliver success
Assist project sponsors to identify alternative solutions and adapt, where initial ideas are unworkable, do not fit strategically or are not considered value for money
Report on project status to project and programme managers
The post holder must work on their own initiative with a sound understanding of the objectives of the programmes and current practices to manage workload and ensure information is communicated appropriately and enquiries are directed correctly
Scheduling tasks, setting milestones and liaising with colleagues ensuring that target dates are met, and project objectives are achieved
Update plans as project(s) progress, including version control and communication
Forge strong working relationships with key stakeholders, providing advice and support
Manage and enhance relationship with users by providing an effective, courteous, professional service
Quickly and effectively receive and communicate highly complex, sensitive or contentious issues in a manner that is easily understood by a wide range of clinical and non-clinical colleagues via a range of communication methods including presentations to large groups, reports, documentation, direct discussion and email
Maintain appropriate reports, meeting minutes, key actions and ensure they are updated, reviewed and shared to facilitate project milestones and deliverables.
Person Specification
Admin/ PMO
Essential
- YEARS EXPERIENCE
- Qualification
Desirable
Qualifications
Essential
Person Specification
Admin/ PMO
Essential
- YEARS EXPERIENCE
- Qualification
Desirable
Qualifications
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
