Job summary
To have made an effective contribution to reaching the Trust's vision, strategic objectives and key work programmes
Main duties of the job
Support the provision of detailed information on drug spend to the finance department and senior pharmacy staff, including the preparation of invoice requisitions to customers
Be System Manager of Pharmacy Stock Control System, Prescription Tracker and Automated Dispensing Robot.
Act as a Practice Supervisor for Pre-Registration Pharmacy Technicians whilst rotating in the Business Team.
Assist the main dispensary with Dispensing and final checking.
Be a local System Administrator for the Blueteq High Cost Drugs database, National IvIg Database, Rx-Info and pharmacy email groups.
Be an NVQ A1 Accredited Assessor for the pharmacy non-clinical trainees.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:www.asph-careers.org
Job description
Job responsibilities
Leadership or managerial
- To supervise staff in training (Pre-Registration Pharmacists and Pre-Registration Pharmacy Technicians) during rotations within the Business Team, including the provision of training plans and rotational review meetings.
Finance, Commissioning and Tariff Excluded Drugs
Responsible for accurate in-system flagging of Tariff Excluded Drugs and providing month-end reports in the format required for trust finance to produce the Minimum Data-Set (mds) required by commissioners.
- To be familiar with annual and mid-year changes to commissioning and ensure that the pharmacy stock system reflects changes to allow accurate reporting for preparation of invoices to the commissioners.
Service improvement
- Attend and minute problem solving and horizon scanning meetings between trust representatives, commissioners and clinical teams to review spending on Tariff Excluded Drugs, including contributing towards solutions regarding the management of funding requests
Communications and Engagement
- Liaise with Specialist Nurses to respond to Tariff Excluded Drug funding queries and commissioner funding challenges.
- Perform reviews and updates to existing Business Team Standard Operating Procedures (for the Stock Control System, Prescription Tracker, Robot, High Cost Drugs and month-end Sales and Divisional Spend Reports).
Technology or system support
- Act as System manager for the Ascribe Pharmacy system provided by EMIS. To regularly check and troubleshoot issues on an ad hoc basis as well as those identified in the ascribe fixes log on a weekly basis. In the absence of the Business Manager, to liaise with Emis company software specialists if necessary to ensure faults are rectified as quickly as possible.
- Assist the purchasing department in setting up new product lines within the ascribe system and ensure a linked fit for purpose template is available for each product in order to facilitate dispensing.
- To ensure the Ascribe standalone Pharmacy Stock Control backup system and the computers that it is set up on, are in correct working order by performing a quarterly test.
- To add new consultants and cost centres to Ascribe as specified by the PAS team.
Job description
Job responsibilities
Leadership or managerial
- To supervise staff in training (Pre-Registration Pharmacists and Pre-Registration Pharmacy Technicians) during rotations within the Business Team, including the provision of training plans and rotational review meetings.
Finance, Commissioning and Tariff Excluded Drugs
Responsible for accurate in-system flagging of Tariff Excluded Drugs and providing month-end reports in the format required for trust finance to produce the Minimum Data-Set (mds) required by commissioners.
- To be familiar with annual and mid-year changes to commissioning and ensure that the pharmacy stock system reflects changes to allow accurate reporting for preparation of invoices to the commissioners.
Service improvement
- Attend and minute problem solving and horizon scanning meetings between trust representatives, commissioners and clinical teams to review spending on Tariff Excluded Drugs, including contributing towards solutions regarding the management of funding requests
Communications and Engagement
- Liaise with Specialist Nurses to respond to Tariff Excluded Drug funding queries and commissioner funding challenges.
- Perform reviews and updates to existing Business Team Standard Operating Procedures (for the Stock Control System, Prescription Tracker, Robot, High Cost Drugs and month-end Sales and Divisional Spend Reports).
Technology or system support
- Act as System manager for the Ascribe Pharmacy system provided by EMIS. To regularly check and troubleshoot issues on an ad hoc basis as well as those identified in the ascribe fixes log on a weekly basis. In the absence of the Business Manager, to liaise with Emis company software specialists if necessary to ensure faults are rectified as quickly as possible.
- Assist the purchasing department in setting up new product lines within the ascribe system and ensure a linked fit for purpose template is available for each product in order to facilitate dispensing.
- To ensure the Ascribe standalone Pharmacy Stock Control backup system and the computers that it is set up on, are in correct working order by performing a quarterly test.
- To add new consultants and cost centres to Ascribe as specified by the PAS team.
Person Specification
Experience
Essential
- Significant hospital pharmacy experience
- Experience of pharmacy IT systems as a system manager or administrator
Desirable
- Previous hospital experience or similar experience of working in a caring environment
Qualifications
Essential
- NVQ level 3, B Tec in Pharmaceutical sciences or equivalent
Desirable
Skills
Essential
- Able to use Excel and Microsoft Word at Intermediate to higher Level
- Ability to analyse complex data sets
Desirable
- Worked with Acribe System/EPACT
Person Specification
Experience
Essential
- Significant hospital pharmacy experience
- Experience of pharmacy IT systems as a system manager or administrator
Desirable
- Previous hospital experience or similar experience of working in a caring environment
Qualifications
Essential
- NVQ level 3, B Tec in Pharmaceutical sciences or equivalent
Desirable
Skills
Essential
- Able to use Excel and Microsoft Word at Intermediate to higher Level
- Ability to analyse complex data sets
Desirable
- Worked with Acribe System/EPACT
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
