Ashford & St. Peter's Hospitals NHS Foundation Trust

Ward Admin Assistant, CMU

Information:

This job is now closed

Job summary

The Ward Admin assistant will provide an efficient productiveadministrative service to the Ward Manager and Ward Staff to ensuresmooth coordinated and forward planning of the administrative dutiesenabling a productive, regulatory compliant and efficient ward. The WardAdmin assistant will be expected to be professional at all times.This role will ensure administrative functions, to ensure that thedeliverables of the ward manager role is completed, under the directsupervision of the ward manager. This includes, for example, adminsupport for organising ward meetings, note/minute taking, updatingrosters, ESR, as well as organising forward plans for mandatory trainingand annual leave.The Ward Admin assistant will deal with highly sensitive information andtherefore a high degree of confidentiality is required at all times

Main duties of the job

Assist with updating staff files ensuring confidentiality at all times

Keep Accreditation folder up to date

Keep Quality boards up to date with relevant information

Assist with monitoring and updating Annual leave

Booking of training and maintaining accurate records

Arranging Ward Meetings and taking Minutes

Administrative support for Ward Manger and Deputies

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.

We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Details

Date posted

08 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,008 to £25,553 a year pa inc. HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

323-AC5007-JN

Job locations

Ashford and St Peters NHS Trust

Guildford Road

Chertsey

KT16 0PZ


Job description

Job responsibilities

Provide administrative support to enable efficient clinical area functioning and compliancewith all workforce and quality QEWS scores. Answer the phone politely, indicating position and name. Support Ward Managers to organise regular team meetings ensuring all staff are aware.Taking notes and minutes of ward team meetings. Support the administrative duties to deliver ward accreditation. Ensure patient property is collated and efforts are made to find the owner. EnsureProperty lost is brought to the PALS office/locked away as required and photographedand put on property reunite. Manage the daily review of property reunited. Support Ward managers to manage WM emails/diary especially in periods of leave.Assist the Ward Manager in checking timescales and ensuring response is ready on timefor complaints and Pals by supporting ward manager prep time/diary. Maintain the Ward Managers diary for meetings, education and project requirements Maintain the Major Incident call out list as directed by the Ward Manager, ensure thesephone numbers are checked updated/monthly Maintain ward files ensuring they are updated and if signatures

Job description

Job responsibilities

Provide administrative support to enable efficient clinical area functioning and compliancewith all workforce and quality QEWS scores. Answer the phone politely, indicating position and name. Support Ward Managers to organise regular team meetings ensuring all staff are aware.Taking notes and minutes of ward team meetings. Support the administrative duties to deliver ward accreditation. Ensure patient property is collated and efforts are made to find the owner. EnsureProperty lost is brought to the PALS office/locked away as required and photographedand put on property reunite. Manage the daily review of property reunited. Support Ward managers to manage WM emails/diary especially in periods of leave.Assist the Ward Manager in checking timescales and ensuring response is ready on timefor complaints and Pals by supporting ward manager prep time/diary. Maintain the Ward Managers diary for meetings, education and project requirements Maintain the Major Incident call out list as directed by the Ward Manager, ensure thesephone numbers are checked updated/monthly Maintain ward files ensuring they are updated and if signatures

Person Specification

Experience

Essential

  • Administrative Experience
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications

Requirements

Essential

  • Good Communication Skills
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications

Knowledge

Essential

  • Good Communication Skills
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications
Person Specification

Experience

Essential

  • Administrative Experience
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications

Requirements

Essential

  • Good Communication Skills
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications

Knowledge

Essential

  • Good Communication Skills
  • Good IT skills

Desirable

  • Customer Care course
  • Administrative qualifications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

Ashford and St Peters NHS Trust

Guildford Road

Chertsey

KT16 0PZ


Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

Ashford and St Peters NHS Trust

Guildford Road

Chertsey

KT16 0PZ


Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Ward Manager

Bianca Michia

bianca.michia@nhs.net

01932722011

Details

Date posted

08 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,008 to £25,553 a year pa inc. HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

323-AC5007-JN

Job locations

Ashford and St Peters NHS Trust

Guildford Road

Chertsey

KT16 0PZ


Supporting documents

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