Job summary
Provide a professional, high-quality end to end Medical Consultant recruitment service, including locum consultants
Lead on the recruitment and administration of the Consultant Advisory Appointment Committees (AACs), ensuring it follows The National Health Service (Appointment of Consultants) Regulations Good Practice Guidance
Support the Recruitment Team Leader in the provision of a comprehensive, efficient and cost-effective Trust wide recruitment service, including the introduction of Workforce Streamlining as it is implemented across the Trust.
Responsible for continuously improving and maintaining an excellent medical consultant 'on-boarding' service in line with best practice, that is NHS and employment check compliant
Maintain effective communication and working relationships with all service users and members of the wider workforce team
Provide advice and support to managers and staff on a range of Recruitment and Resourcing issues.
Ensure that all medical consultant recruitment processes adhere to the NHS Employers guidelines for pre-employment checks for NHS staff.
Provide a comprehensive, high quality, professional and responsive medical recruitment administrative service to all Managers, Trust staff and potential applicants.
Act as a first point of contact for medical consultants interested in working for the Trust.
Liaise closing with Specialist Medical Recruitment Offcer and assist with covering their work in times of absence.
Main duties of the job
The postholder will:
- Provide a professional, high-quality end to end Medical Consultant recruitment service, including locum consultants
- Lead on the recruitment and administration of the Consultant Advisory Appointment Committees (AACs), ensuring it follows The National Health Service (Appointment of Consultants) Regulations Good Practice Guidance
- Support the Recruitment Team Leader in the provision of a comprehensive, efficient and cost-effective Trust wide recruitment service, including the introduction of Workforce Streamlining as it is implemented across the Trust.
- Responsible for continuously improving and maintaining an excellent medical consultant 'on-boarding' service in line with best practice, that is NHS and employment check compliant.
- Provide advice and support to managers and staff on a range of Recruitment and Resourcing issues.
- Ensure that all medical consultant recruitment processes adhere to the NHS Employers guidelines for pre-employment checks for NHS staff.
- Provide a comprehensive, high quality, professional and responsive medical recruitment administrative service to all Managers, Trust staff and potential applicants.
- Act as a first point of contact for medical consultants interested in working for the Trust.
- Liaise closing with Specialist Medical Recruitment Offcer and assist with covering their work in times of absence.
- Producing reports and other data as required .
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.
We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
Responsible for ensuring the provision of a comprehensive Medical Consultant Recruitment and Resourcing service, including providing advice and support to managers, staff and candidates on the full range of operational Recruitment and Resourcing matters. This will include terms and conditions of service, best recruitment practices, alternative recruitment methods such as international recruitment, equality and diversity and guidance of employing Overseas Nationals.
Responsible for processing recruitment related correspondence and documentation ensuring efficient and accurate completion of safe recruitment procedures for medical consultants including locum consultants, to include advertising vacancies, shortlisting, preparing and issuing contracts, in line with employment legislation, Trust and Department of Health guidelines. Check GMC registrations and date for CCTs for all shortlisted applicants, prior to interview. Alert the Senior Recruitment Manager to any concerns during any part of the recruitment process.
Provide timely and proactive end to end recruitment process including drafting and placing adverts, arranging and participating in short-listing and interviews, carrying out employment checks and issuing contracts of employment, using the e recruitment system, NHS Jobs and ESR.
Responsible for inviting candidates to interview and rejecting unsuccessful candidates and ensuring appropriate records are kept.
Lead on the recruitment and administration of the Consultant AACs, ensuring it follows The National Health Service (Appointment of Consultants) Regulations Good Practice Guidance.
Arrange and attend Consultant AACs, taking notes, and liaising with line managers and candidates to ensure smooth running of the interview and selection process
Prepare candidate packs for the Consultant AAC, ensuring that information is error free, up to date and professionally presented.
Ensuring the co-ordination, planning and negotiation with Divisions to arrange shortlisting and interview panels to ensure vacancies are filled promptly to reduce locum expenditure.
To liaise between the preferred candidates, and the recruiting manager to ensure that recruitment processes take place as quickly and as smoothly as possible. This will require the post-holder to have an excellent understanding of a range of recruitment/induction and on-boarding procedures and to exercise their judgment to resolve problems and unblock any barriers to a smooth recruitment process.
Write offer letters ensuring that the correct information is given including starting salary, additional PAs and % of on call payments as applicable. Attach appropriate documents and internet links to ensure that pre-employment checks are carried out as quickly as possible.
Liaise with manager post interview to ensure all paperwork is properly completed and submitted promptly by the manager
Request references ensuring they are from appropriate sources and cover appropriate periods, chasing or seeking alternatives as necessary. On receipt ensure that references are approved by the manager giving advice as appropriate
Ensure the active management of all medical consultant appointments, liaising closely with H.R. colleagues and Divisions
Act as the contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, following up and acting as appropriate under the guidance of the Medical and Senior Recruitment Manager
Prioritise individual workload and ad hoc/urgent requests on a daily/hourly basis relative to the anticipated volume of work and the proximity of deadline.
Responsible for ensuring that personal files are appropriately completed and forwarded to the payroll team in line with HR requirement and guidelines.
Responsible for ensuring accurate contracts of employment for new starters are issued, in line with the Consultant Contract ensuring salary entry points are in line with terms and conditions.
Responsible for ensuring that all documentation associated with recruitment and selection is of a high and consistent quality, e.g. job descriptions, person specifications and adverts comply with employment legislation, Trust procedures and contain accurate and relevant information
Process Honorary Contracts, secondments and maternity leave as required
Maintain electronic filing systems ensuring that information can be retrieved quickly and efficiently and is always stored in the relevant accessible drive.
Participate in meetings and activities relating to the recruitment process and support the implementation of improvement and innovation.
Ensure that new employees are booked onto the corporate induction programme and along with the recruiting manager act as point of contact for applicants prior to commencement of employment.
Work in accordance with National and International recruitment codes of conduct and ethical practice.
Provide support and cover for medical recruitment team colleagues as required
Job description
Job responsibilities
Responsible for ensuring the provision of a comprehensive Medical Consultant Recruitment and Resourcing service, including providing advice and support to managers, staff and candidates on the full range of operational Recruitment and Resourcing matters. This will include terms and conditions of service, best recruitment practices, alternative recruitment methods such as international recruitment, equality and diversity and guidance of employing Overseas Nationals.
Responsible for processing recruitment related correspondence and documentation ensuring efficient and accurate completion of safe recruitment procedures for medical consultants including locum consultants, to include advertising vacancies, shortlisting, preparing and issuing contracts, in line with employment legislation, Trust and Department of Health guidelines. Check GMC registrations and date for CCTs for all shortlisted applicants, prior to interview. Alert the Senior Recruitment Manager to any concerns during any part of the recruitment process.
Provide timely and proactive end to end recruitment process including drafting and placing adverts, arranging and participating in short-listing and interviews, carrying out employment checks and issuing contracts of employment, using the e recruitment system, NHS Jobs and ESR.
Responsible for inviting candidates to interview and rejecting unsuccessful candidates and ensuring appropriate records are kept.
Lead on the recruitment and administration of the Consultant AACs, ensuring it follows The National Health Service (Appointment of Consultants) Regulations Good Practice Guidance.
Arrange and attend Consultant AACs, taking notes, and liaising with line managers and candidates to ensure smooth running of the interview and selection process
Prepare candidate packs for the Consultant AAC, ensuring that information is error free, up to date and professionally presented.
Ensuring the co-ordination, planning and negotiation with Divisions to arrange shortlisting and interview panels to ensure vacancies are filled promptly to reduce locum expenditure.
To liaise between the preferred candidates, and the recruiting manager to ensure that recruitment processes take place as quickly and as smoothly as possible. This will require the post-holder to have an excellent understanding of a range of recruitment/induction and on-boarding procedures and to exercise their judgment to resolve problems and unblock any barriers to a smooth recruitment process.
Write offer letters ensuring that the correct information is given including starting salary, additional PAs and % of on call payments as applicable. Attach appropriate documents and internet links to ensure that pre-employment checks are carried out as quickly as possible.
Liaise with manager post interview to ensure all paperwork is properly completed and submitted promptly by the manager
Request references ensuring they are from appropriate sources and cover appropriate periods, chasing or seeking alternatives as necessary. On receipt ensure that references are approved by the manager giving advice as appropriate
Ensure the active management of all medical consultant appointments, liaising closely with H.R. colleagues and Divisions
Act as the contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, following up and acting as appropriate under the guidance of the Medical and Senior Recruitment Manager
Prioritise individual workload and ad hoc/urgent requests on a daily/hourly basis relative to the anticipated volume of work and the proximity of deadline.
Responsible for ensuring that personal files are appropriately completed and forwarded to the payroll team in line with HR requirement and guidelines.
Responsible for ensuring accurate contracts of employment for new starters are issued, in line with the Consultant Contract ensuring salary entry points are in line with terms and conditions.
Responsible for ensuring that all documentation associated with recruitment and selection is of a high and consistent quality, e.g. job descriptions, person specifications and adverts comply with employment legislation, Trust procedures and contain accurate and relevant information
Process Honorary Contracts, secondments and maternity leave as required
Maintain electronic filing systems ensuring that information can be retrieved quickly and efficiently and is always stored in the relevant accessible drive.
Participate in meetings and activities relating to the recruitment process and support the implementation of improvement and innovation.
Ensure that new employees are booked onto the corporate induction programme and along with the recruiting manager act as point of contact for applicants prior to commencement of employment.
Work in accordance with National and International recruitment codes of conduct and ethical practice.
Provide support and cover for medical recruitment team colleagues as required
Person Specification
Qualifications and Further Training
Essential
- Educated to degree level or have equivalent knowledge gained through experience
- Attained GCSE Grade C (or equivalent) or above in English Language and Mathematics
- Certificate in Personnel Practice, working towards this or willing to undertake the course.
Desirable
- Chartered Institute of Personnel and Development Qualification
Experience
Essential
- Significant administration experience within a busy office environment or able to demonstrate equivalent skills
- Experience of dealing with confidential issues and providing a service to customers or service users
- Experience of working with e-recruitment and electronic staff/payroll systems
- NHS recruitment
Desirable
- Recruitment experience
- Any other NHS experience
- Human resources experience
- ESR
- E-Recruitment System
Knowledge
Essential
- Knowledge and understanding of recruitment standards and pre-employment checks and why these are important
Desirable
- Disclosure & Barring Service eligibility & checking requirements
- Processing Certificate of Sponsorships
- Right to Work in the UK knowledge
- Medical Staffing pay grades and Terms and Conditions
Skills
Essential
- You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role
- Professional customer service and interpersonal skills and self presentation
- Accurate and efficient keyboard and IT skills
- Already able to carry out a full recruitment process
Other Requirements
Essential
- Ability to travel between Trust sites
- Ability to be flexible to meet the needs of the team, the service and the Trust
Person Specification
Qualifications and Further Training
Essential
- Educated to degree level or have equivalent knowledge gained through experience
- Attained GCSE Grade C (or equivalent) or above in English Language and Mathematics
- Certificate in Personnel Practice, working towards this or willing to undertake the course.
Desirable
- Chartered Institute of Personnel and Development Qualification
Experience
Essential
- Significant administration experience within a busy office environment or able to demonstrate equivalent skills
- Experience of dealing with confidential issues and providing a service to customers or service users
- Experience of working with e-recruitment and electronic staff/payroll systems
- NHS recruitment
Desirable
- Recruitment experience
- Any other NHS experience
- Human resources experience
- ESR
- E-Recruitment System
Knowledge
Essential
- Knowledge and understanding of recruitment standards and pre-employment checks and why these are important
Desirable
- Disclosure & Barring Service eligibility & checking requirements
- Processing Certificate of Sponsorships
- Right to Work in the UK knowledge
- Medical Staffing pay grades and Terms and Conditions
Skills
Essential
- You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role
- Professional customer service and interpersonal skills and self presentation
- Accurate and efficient keyboard and IT skills
- Already able to carry out a full recruitment process
Other Requirements
Essential
- Ability to travel between Trust sites
- Ability to be flexible to meet the needs of the team, the service and the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
