Job summary
A great opportunity has arisen for a Junior Doctor Rota Coordinator to become part of the Orthopaedic team.
Reporting to the Service Manager for Trauma and Orthopaedics, the person in this role is responsible for coordinating all aspects of the Junior Doctor's rotas, making adjustments on a daily basis as required. The post holder will be required to cover gaps on the rota through use of internal staff, or through booking bank or agency cover as required.
The post holder will keep records of all study leave, annual leave and sickness and overseeing Junior Doctor compliance to mandatory training and direct support across all of these areas as required.
The role will also have responsibilities as required in supporting the Trust's strategy to reduce bank and agency medical spend and support with the local induction and recruitment of new Junior Doctors. In return you will be part of a friendly and supportive team.
For further details, please contact Deenagh McCaully on 01932 722320 or email at deenagh.mccaully@nhs.net
Main duties of the job
We are looking for a highly motivated and organised person who is friendly and approachable, can build effective working relationships and communicate clearly.
The main duties of the role are to identify, arrange and manage Locum Doctor cover in order to comply with the European Working Time Directives. This will require regular contact with all the Junior Doctors over shift short falls and availability to cover. The role will require attention for detail and accurate reporting to ensure there are accurate records of annual leave, study leave and sickness.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.
We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
To be responsible for the recording of absence levels for all grades medical staffing within the Division using the Electronic Staff Reporting tool. This includes monitoring annual leave, study leave and sickness, reporting abnormal levels to the Service Manager and ADO.
To be responsible for recording all study leave requests ensuring that the rota has been adjusted accordingly.
To manage Doctors rotas, making many adjustments on a daily basis depending on the staffing levels for that day.
To liaise with Junior Doctors over shift short falls and availability to cover.
To be responsible for liaising with the internal Bank Coordinators and locum agencies to obtain Doctors when required.
Identify, arrange and manage Locum Doctor cover in order to comply with the European Working Time Directives.
To update the medical staffing lists regularly ensuring that all wards and departments are kept informed of any changes.
To be responsible for the preparation and facilitation of the Junior Doctor induction programmes, including preparing the handbooks and packs.
To liaise with Human Resources and Consultants to ensure that all junior medical staffing recruitment and staffing needs are identified and actioned.
Ensure sickness records for all medical staffing are up to date. To make sure medical staff are completing relevant paperwork and working with the Service Manager to identify any need to refer medical staff to Occupational Health.
To be responsible for recording all bookings and details of locum/agency or Bank staff bookings for the Division on Health Roster or appropriate system and internal spreadsheets.
Make adjustments to the medical staffing rota to try to ensure in-house locum coverage where possible.
To undertake other administrative and support duties required by the Division to ensure high quality services are provided.
Monitor and oversee staff to ensure effective use of resources and adherence to the principles of Improving Working Lives and the European Working Time Directive.
Promote equal opportunities for staff and patients in accordance with the Trusts policies.
Job description
Job responsibilities
To be responsible for the recording of absence levels for all grades medical staffing within the Division using the Electronic Staff Reporting tool. This includes monitoring annual leave, study leave and sickness, reporting abnormal levels to the Service Manager and ADO.
To be responsible for recording all study leave requests ensuring that the rota has been adjusted accordingly.
To manage Doctors rotas, making many adjustments on a daily basis depending on the staffing levels for that day.
To liaise with Junior Doctors over shift short falls and availability to cover.
To be responsible for liaising with the internal Bank Coordinators and locum agencies to obtain Doctors when required.
Identify, arrange and manage Locum Doctor cover in order to comply with the European Working Time Directives.
To update the medical staffing lists regularly ensuring that all wards and departments are kept informed of any changes.
To be responsible for the preparation and facilitation of the Junior Doctor induction programmes, including preparing the handbooks and packs.
To liaise with Human Resources and Consultants to ensure that all junior medical staffing recruitment and staffing needs are identified and actioned.
Ensure sickness records for all medical staffing are up to date. To make sure medical staff are completing relevant paperwork and working with the Service Manager to identify any need to refer medical staff to Occupational Health.
To be responsible for recording all bookings and details of locum/agency or Bank staff bookings for the Division on Health Roster or appropriate system and internal spreadsheets.
Make adjustments to the medical staffing rota to try to ensure in-house locum coverage where possible.
To undertake other administrative and support duties required by the Division to ensure high quality services are provided.
Monitor and oversee staff to ensure effective use of resources and adherence to the principles of Improving Working Lives and the European Working Time Directive.
Promote equal opportunities for staff and patients in accordance with the Trusts policies.
Person Specification
Essential
Essential
- Always puts patients first o Customer service focus o Willing and able to take personal responsibility o Demonstrates passion for excellence o Seeks out and takes opportunities for improving the service offered o Takes pride in their work and their team o Flexible in their attitudes and behaviours to support team working and delivery of objectives o Respects, values and cares for others o Supports learning and development of self and others o Supports and promotes equality and diversity
- Educated to NVQ 4 or equivalent practical experience of working in administrative setting
- Previous experience of providing quality administrative support in a busy setting
- Able to prioritise and work on own initiative
- Demonstrate a calm approach to work at all times, especially when under pressure of time constraints
- Solution focused with the ability to adapt and change plans at short-notice
Desirable
- ECDL or equivalent IT literacy
- Previous experience working in a healthcare setting
- Previous experience managing rotas
Desirable
Essential
- Always puts patients first o Customer service focus o Willing and able to take personal responsibility o Demonstrates passion for excellence o Seeks out and takes opportunities for improving the service offered o Takes pride in their work and their team o Flexible in their attitudes and behaviours to support team working and delivery of objectives o Respects, values and cares for others o Supports learning and development of self and others o Supports and promotes equality and diversity
Desirable
- Flexibility with start and finishing hours
Person Specification
Essential
Essential
- Always puts patients first o Customer service focus o Willing and able to take personal responsibility o Demonstrates passion for excellence o Seeks out and takes opportunities for improving the service offered o Takes pride in their work and their team o Flexible in their attitudes and behaviours to support team working and delivery of objectives o Respects, values and cares for others o Supports learning and development of self and others o Supports and promotes equality and diversity
- Educated to NVQ 4 or equivalent practical experience of working in administrative setting
- Previous experience of providing quality administrative support in a busy setting
- Able to prioritise and work on own initiative
- Demonstrate a calm approach to work at all times, especially when under pressure of time constraints
- Solution focused with the ability to adapt and change plans at short-notice
Desirable
- ECDL or equivalent IT literacy
- Previous experience working in a healthcare setting
- Previous experience managing rotas
Desirable
Essential
- Always puts patients first o Customer service focus o Willing and able to take personal responsibility o Demonstrates passion for excellence o Seeks out and takes opportunities for improving the service offered o Takes pride in their work and their team o Flexible in their attitudes and behaviours to support team working and delivery of objectives o Respects, values and cares for others o Supports learning and development of self and others o Supports and promotes equality and diversity
Desirable
- Flexibility with start and finishing hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
