Job summary
Divisional PA - GS-ACT
The division of General Surgery, Anaesthetics, Critical Care and Theatres are looking for a enthusiastic and experienced PA to support the Divisional Triumvirate in administrative tasks to deliver the strategic objectives of the division.
The ideal successful candidate will be an experienced Personal Assistant, highly organised in order to meet tight deadlines with excellent diary management and meeting scheduling skills and liaising with the different stakeholders effectively and professional.
Flexible working patterns are encouraged and will be considered.
Main duties of the job
The post-holder will:
- Provide comprehensive confidential and professional administrative and secretarial service to the GS-ACT Divisional Triumvirate.
- Ensuring that all work is dealt with promptly and efficiently and in accordance with the Trust's Policies and Procedures. A high degree of sensitivity and confidentiality is required.
- Support divisional Tri in delivery of Divisional strategic projects.
Support Divisional and Specialty Governance meetings with minute taking and action logs.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
Please see the supporting links which you can find on the right-hand side of this job advert. There is guidance on how to make an application on NHS Jobs as well as more information about joining the ASPH Team
Although it isn't the Trusts normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
Please refer to the JD & PS for detailed responsibilities of the role.
The division embrace a healthy work life balance, we would welcome requests for flexible working to support applications to attract a diverse population. Examples of flexibility such as part WFH / School hours/reduced hours if required would be considered. Conversations with point of contacts on this advert are encouraged to discuss the role further.
Job description
Job responsibilities
Please refer to the JD & PS for detailed responsibilities of the role.
The division embrace a healthy work life balance, we would welcome requests for flexible working to support applications to attract a diverse population. Examples of flexibility such as part WFH / School hours/reduced hours if required would be considered. Conversations with point of contacts on this advert are encouraged to discuss the role further.
Person Specification
Attitude, Behaviour and Values
Essential
- oAlways puts patients first oCustomer service focus oWilling and able to take personal responsibility oDemonstrates passion for excellence oSeeks out and takes opportunities for improving the service offered oTakes pride in their work and their team oFlexible in their attitudes and behaviours to support team working and delivery of objectives oRespects, values and cares for others oSupports learning and development of self and others oSupports and promotes equality and diversity
Qualifications and Further Training
Essential
- oSecretarial training qualification (e.g. RSA, BTEC) oNVQ Level 4 or equivalent qualifications and/or training
Experience
Essential
- oSignificant administrative experience. oHandling enquiries from the public oAbility to work under pressure oAbility to deal with confidential issues
Desirable
- Medical terminology NHS experience Knowledge and experience of Trust patient management systems
Skills
Essential
- Must be able to demonstrate, in relation to patients, visitors, colleagues and other individuals connected with the Trust and NHS: oYou have knowledge & awareness of diversity and human rights as appropriate to your role oYou are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role High level of computer literacy oWord processing oDatabase use oOutlook oExcel oPower Point
Other
Essential
- oAble to demonstrate that you are honest, reliable and trustworthy oGood personal presentation oCheerful and confident oReliable and dependable oFlexible oTreat patients, visitors, colleagues with respect oAbility to travel between Trust sites oAbility to be flexible to meet the needs of the team, the service and the Trust
Person Specification
Attitude, Behaviour and Values
Essential
- oAlways puts patients first oCustomer service focus oWilling and able to take personal responsibility oDemonstrates passion for excellence oSeeks out and takes opportunities for improving the service offered oTakes pride in their work and their team oFlexible in their attitudes and behaviours to support team working and delivery of objectives oRespects, values and cares for others oSupports learning and development of self and others oSupports and promotes equality and diversity
Qualifications and Further Training
Essential
- oSecretarial training qualification (e.g. RSA, BTEC) oNVQ Level 4 or equivalent qualifications and/or training
Experience
Essential
- oSignificant administrative experience. oHandling enquiries from the public oAbility to work under pressure oAbility to deal with confidential issues
Desirable
- Medical terminology NHS experience Knowledge and experience of Trust patient management systems
Skills
Essential
- Must be able to demonstrate, in relation to patients, visitors, colleagues and other individuals connected with the Trust and NHS: oYou have knowledge & awareness of diversity and human rights as appropriate to your role oYou are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role High level of computer literacy oWord processing oDatabase use oOutlook oExcel oPower Point
Other
Essential
- oAble to demonstrate that you are honest, reliable and trustworthy oGood personal presentation oCheerful and confident oReliable and dependable oFlexible oTreat patients, visitors, colleagues with respect oAbility to travel between Trust sites oAbility to be flexible to meet the needs of the team, the service and the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
